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An email address is the most essential part of your online character. It lets you send and receive emails with anyone, create an account on a variety of websites or apps, receiving important information, and even apply for jobs. But whether you are doing either or it is necessary to have a professional email on hand. _________________________________________________________
Creating an Email Address
When creating an email address, there are many providers available for you to create a professional email such as Gmail, Outlook, Yahoo, and iCloud.
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Once selecting your provider, it is important to keep your email address formal, avoid using any inappropriate name or nicknames. For example use "FirstName.LastName@Provider.com".
Subject Line Comes First
It is vital to write in the subject line before writing your email, the subject line informs the recipient what your email will consist of. If forgotten your email will likely go unread or get lost in their inbox.
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Another thing to keep in mind is when writing the subject line keep it short and clear-cut, make sure to use keywords that were used in the email.
Keep It Short
Professional emails shouldn't be lengthy, you should get to the point and stay on topic. Refrain from using any unnecessary information that takes away from the point of your email, think about the reader's time, and if they will skim through your message.
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If the message is about a subject that needs to have a long discussion, find an alternative method to communicate over the subject. Use the email as a way to have a meeting or a conference.
Adding Attachments
When it comes to applying for jobs or creating applications, you most likely will need to add any attachments or images to your email. Make sure you include a brief statement acknowledging your attachments and what they consist of.
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To locate the attachment button, it will be at the bottom row of your email. There are multiple options to choose from, but if you hover your mouse cursor over the paperclip symbol it will say "attach file".
Proofread Your Email
Before clicking that send button, make sure to take your time and proofread what you have written. This only takes a few minutes and will help you make sure you don't have any silly errors that could make the email seem unprofessional.
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If you are unsure about your proofreading abilities, there are other alternatives to check if everything is correct. You can always go to a person you know that can overlook your email or you can use apps like Grammarly that can help you find and fix your mistakes.
Credits:
Created with images by John Schnobrich - "together now" • Sincerely Media - "Workspace [5]" • Nick Morrison - "Laptop and notepad"