Ginny Marsh Photography Wedding terms & conditions

In the following terms and conditions “the photographer” shall mean Ginny Marsh. “The client(s)” shall be those persons defined as the wedding couple, or bride and groom, on the booking form. These terms & conditions cannot be varied in any way by the client(s) unless such conditions are expressly agreed by the photographer in writing.

1. Copyright:

a) The copyright Designs and Patents Acts assign the copyright of the images to the photographer(s).

b) The Client(s) shall be granted a usage license for personal, non-commercial reproduction of any photograph covered by the Contract. Making prints, copies, albums, sharing online, etc. shall be permitted as long as it is for private, non-commercial use.

2. Display:

a) The client(s) hereby allow(s) the photographer to display any photograph covered by this contract and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums etc.

3. License, Coverage and Reproduction:

a) Photographs taken during the course of the event will be at the discretion of the photographer(s) although every effort will be made to comply with the clients requirements.

b) The photographer shall be granted artistic license in relation to the poses photographed and the locations used. The photographer's judgement regarding these matters shall be deemed correct.

c) The photographer shall endeavour to photograph all individuals as requested by the client(s) at some point, but no responsibility will be taken by the photographer on the occasion of leaving somebody out.

d) For a booking involving a church ceremony or at certain venues, the photographer's movements are sometimes restricted by the official in charge. The area from which the photographer is able to cover the ceremony may not be the photographer's choice and the photographer cannot accept responsibility for any obstructed view should this be the case.

e) Due to a variety of lighting conditions and the limitations of digital sensors, some colours may alter throughout a set of photographs.

f) Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure.

g) All digital negatives (computer files) remain the property of the photographer. All digital negatives (computer files) may only be used for non-commercial use.

4. Prices:

a) All standard wedding packages and additional goods specified on the booking form are supplied at the prices ruling on the date of booking.

b) Goods not specified on the booking form are supplied at the prices ruling at the time of receipt of the order.

5. Payments:

a) A non-refundable booking fee of £500.00 will secure your booking, as well as full acceptance of the terms and conditions provided by the photographer. The booking fee will be deducted from the cost of the client's chosen package when calculating the final balance due.

b) Payment in full of the remaining balance will be due one calendar month before the wedding day.

c) Additional goods ordered must be paid for in full at the time of ordering.

d) Titles to all goods remains with the photographer until paid for in full by the client(s)

e) Return journeys in excess of 50 miles away may result in a mileage charge of 45p per mile. Overnight accommodation may be required for weddings over 100 miles away.

6. Cancellation:

If the client(s) should have to cancel a booking the following fees will become due immediately:

a) The client(s) are entitled to a full refund of the booking fee if they withdraw within 14 days of booking.

b) The booking fee of £500.00 will be forfeited on cancellations made after 14 days.

c) Cancellations within one calendar month of the wedding date incur the full cost of the basic wedding package, including loss of the deposit.

d) In the event of postponement, then at the discretion of the photographer, and subject to availability, monies other than the deposit may be applied to the new wedding date.

e) It is essential to inform the photographer of any changes to the venue, times, or contact details etc.

f) Cancellations prior to one month of the wedding date will incur the full cost of any services already taken, such as pre-wedding photo shoots, which will be on top of the booking fee already paid.

7. Force Majeure:

a) The photographer will endeavour to appoint other photographers in the unlikely event they are unable to attend on the wedding date due to any cause beyond their reasonable control e.g. sudden illness, injury, victim of crime, flooding etc. However, it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.

b) In the highly unlikely event of cancellation by the photographer, or total photographic failure, liability shall be limited to a full refund of any fees paid.

8. On the Day & Evening Coverage:

a) The latest the photographer(s) will work to on any wedding day is 9pm, unless extra coverage up to 10:30pm has been purchased.

b) A meal and refreshments for the photographer(s) must be provided if evening coverage (speeches or later) is requested.

c) There is a danger that guests can unwittingly spoil shots. This can be as simple as trying to repeat shots taken by the “official” photographer, or distracting the subjects so that eyes are not looking at the camera etc. In some circumstances our coverage may be compromised or may have to be cut short, although we will endeavour to avoid and work around such circumstances.

d) The activity of a professional videographer or enthusiastic hobbyist can endanger the quality of the final product. Please notify us beforehand with contact details – so that we can liaise with other parties and plan the shooting accordingly.

9. Personal Accident:

a) Any directions issued to clients, their guests or employees during a photographic shoot are deemed to be at said persons own risk. The photographer cannot be held responsible for any personal accidents during a photographic shoot.

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Ginny Marsh
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