University Closings Due to Inclement Weather
With winter weather on the horizon, the university is preparing for the possibility of inclement weather delays and closures. Decisions to close all non-essential university operations will be posted on the JMU website and broadcast via text and email alerts. Most university employees are considered "non-designated" employees and are not required to work when the university is closed. However, to continue to provide services to students, some positions are considered "designated" and these employees must report to work when the university is officially closed due to inclement weather or other emergency conditions. Designated employees earn compensatory leave for hours worked up to the maximum number of hours of their normal work shifts. Hours worked over the normally-scheduled shift will be compensated in accordance with the Fair Labor Standards Act (FLSA) for the excess time worked (i. e. , overtime leave earned), provided employees are in a non-exempt classification. When inclement weather or other emergency conditions create transportation difficulties that result in an employee’s late arrival, supervisors may authorize up to two hours of such lost time as an authorized absence not charged as leave. Supervisors should decide each case on its own merits. Any hours worked by non-designated employees during an authorized closing will be paid and not credited with compensatory leave.
Please review JMU Policy 1309 - University Closings, Class Cancellations and Exam Postponements Due to Inclement Weather or Emergencies to learn more regarding closing decisions, the cancellation of classes, the difference between designated and non-designated staff, and compensation for hours worked during an inclement weather closure.
November's Social Security Column Newsletter
2021 Pension Plan Limits
The IRS recently announced Pension Plan limits for 2021 will remain the same as the current 2020 calendar year. Currently, elective contribution limits for 403(b) and 457 plans are $19,500/year. The catch-up limit for employees over the age of 50 is an additional $6,500/year. If you wish to make a change to your current 403(b) contributions, please complete the Salary Reduction Agreement and return to email@example.com. If you contribute to the 457 plan and wish to make a change to your current contributions, please log into your account or contact ICMA-RC Investor Services at 1-877-327-5261, Option 1. If you have questions regarding the plan limits, please contact firstname.lastname@example.org or 540-568-3593.
Our goal with the Benefits Broadcast is to feature a specific benefit each month. This month’s featured benefit is…
Guaranteed Whole Life Insurance Policy through New York Life Insurance Company
Full-time employees who have been employed by the State for at least six months and work at least 30 hours/week are eligible for this guaranteed whole life insurance policy through New York Life. Employees may elect coverage on their spouse, domestic partner, children, and grandchildren with no medical questions if the employee participates.
Some features of the plan include:
- Premiums are guaranteed never to increase in cost
- Death benefit is guaranteed never to decrease in value
- Policy will earn guaranteed cash value
- Eligible to earn dividends paid by New York Life
- Eligible for after-tax payroll deductions
Please click on this link for additional information concerning this voluntary benefit.
The representatives for New York Life Insurance Company will be available for in-person or virtual meetings on Thursday, December 3, in Wine-Price Building, Room 2050. Please contact Debbie Bolen at 540-558-8844 or email@example.com to schedule an appointment.
Message from the University Records Officer
The Library of Virginia Records Management Services has implemented a new online process of entering records destruction information as well as for authorizing and affirming destruction. The eRM-3 template replaces the Word and pdf versions of the Certificate of Records Destruction form (2013 and 2020 versions) you have been accustomed to using. Earlier versions of the RM-3 form will not be accepted after Monday, November 16.
Documenting the authorized destruction of public records is required by the Code of Virginia §42.1-86.1. It also provides the university with a layer of defensibility when questions arise regarding a records existence or disposition. Proper documentation shows that records were disposed of in accordance with Library of Virginia (LVA) Records Retention and Disposition Schedules, and with records management best practices.
The LVA eRM-3 Training: Form Creator Walkthrough takes approximately 12 minutes to view. See HR’s Records Management website for more information and useful links.
DISCOVER | GROW | SUCCEED
As this unprecedented year comes to a close we are all looking for ways to connect with each other. Come together each week in TD SHARE to discuss topics that include organizing workspaces, re-framing situations, valuing differences, resilience and topics suggested by YOU!
You can choose to attend Monday or Friday. No registration or preparation required. If you and your friends arrive 10 minutes early, you can choose to be in a breakout group with them to talk until we start and to be in that group for the topic discussion.
Mondays: 1 – 1:30 p. m.
Monday Zoom Link
Fridays: 11:30 a. m. – noon
Friday Zoom Link
Visit Talent Development’s webpage for a listing of all they have to offer!
JMU Talent Development
Is your eID password expiring over winter break??
If your password will expire over winter break, you should change your password a few days prior to the break and take special care to update your password on all of your devices (laptops, desktops, phones) and applications (Outlook, JMU-Official-Wireless). To check when your eID password is set to expire, log in to MyMadison and click the MyAccounts tab.
Are you getting a new phone over the holidays?
If you plan to get a new mobile phone, visit the Two Factor Authentication web page for instructions on setting up your new phone to work with Duo. We recommend you review the instructions before you get your new phone and before the University closes for winter break.
Faculty and staff are eligible to receive one free Duo hardware token from the IT Help Desk in the Student Success Center. This is a great backup if issues arise with your cell phone or other primary Duo device over the holidays when the university and the IT Help Desk are closed.
To pick up and enroll your Duo hardware token, email the IT Help Desk (firstname.lastname@example.org) to schedule an appointment.
Important Zoom update!
Your recordings saved in Zoom’s cloud storage will be available for only 60 days after they were created. Learn how to move your recordings and other media to longer-term storage options. Questions? Contact the IT Help Desk.
Elect to Receive an Online W-2 Statement
JMU Payroll Services would like to remind employees that they may elect to receive their W-2 statements online through MyMadison, in an IRS approved PDF format. This allows you to print and send the online form with your tax return. Electronic W-2 forms for 2020 will be available in MyMadison upon the completion of W-2 processing in January. Please consent to receive the form electronically and forego the paper copy.
Benefits to receiving Form W-2 electronically include:
- Online delivery provides earlier access than the traditional paper process
- Employees can support the university’s mission of environmental sustainability. . . . Help us save paper and reduce processing costs (forms, printing & postage)
- Online delivery eliminates the chance that the W-2 might be lost, stolen, delayed or misplaced by the U. S. mail service or by the employee
- Access is available in MyMadison, at the same easy-to-use, secure web site where employees access their payslips
- Access to the form can be attained even if the employee is not presently at his/her usual residence
How do I consent to receive my W-2 electronically?
- Log in to MyMadison
- Navigate to the Employee tab
- Under Employee Payroll and Banking, click ‘W-2/W-2c Consent Form’
- Read the notice, check the box and click submit
- You will be prompted to verify your identify before your consent is final
Once consent is given, it carries forward each year and does not need to be repeated.
Questions… Contact Payroll Services @ 540-568-6233 or email@example.com.
Upcoming Break Hours
University Recreation will operate on adjusted hours beginning Friday, November 20, 2020. University Park will close for the winter beginning Friday, November 20 as well. Please visit jmu.edu/urec for detailed hours.