Create space for all interested citizens and stakeholders to reimagine the Pillar(s) your hub or organization selected.
Hubs and other hosts are encouraged to create space for all interested citizens and stakeholders to share insights, opinions and recommendations on how to achieve more inclusive, sustainable and prosperous communities. Local dialogues bring together organizers, entrepreneurs, business leaders, city officials and most importantly, young people, to shape local issues and reimagine solutions.
When considering what "players" to include in your co-design process and dialogue, don't forget hub members, as well as speakers, beneficiaries, experts, partners and more. Consider the definitions, guiding questions and best practices below on how to engage your hub and others in your work.
- Co-design team: 3-5 hub or organization members who are responsible for the design of your dialogue, engaging stakeholders and intentionally using all the six sides of the RECODE cube.
- Facilitation team: 5-10 hub or organization members who are responsible for the delivery of your dialogue (this is bigger than a co-design team and depends on the size of your dialogue).
- Participant group: People that you want to convene (their experience starts with an invitation and shouldn't stop when your dialogue ends. They may support your work in the long-term too).
What makes a well-functioning co-design and facilitation team?
Curators or one individual alone cannot deliver a successful local dialogue. Instead, local dialogues require commitment, collaboration and distributed leadership among a hub or an organization. From our experience, well functioning co-design and facilitation teams display the follow attributes:
- Common vision: all contributing members understand the objectives and desired outcomes.
- Mutual trust: trust is developed and maintained among the team and responsibilities are shared.
- Shared responsibility: all members are willing to contribute to the dialogue's design and delivery.
- Live our code of conduct: all members help create a safe space and provide honest feedback.
- Ground rules: roles, goals and expectations are understood and agreed upon by all members.
- Inclusive communication: team culture promotes free expression of ideas, thoughts and feelings.
- Collective decision-making: when divides emerge, hub members strive to achieve consensus.
- Fun: when hub members encounter complexity or challenges, they maintain a sense of humour.
How should we organize our co-design team?
Diverse experiences lead to powerful insights. To deliver your dialogue, collaboration is key. Consider establishing the following roles in your co-design team (if your dialogue is small, one person may fill multiple co-design team roles whereas if your dialogue is large, you may wish to have each).
- Programme lead: responsible for facilitating the co-design process, engaging all team members, to deliver the local dialogue. This is also the primary point of contact to the Davos Lab Taskforce.
- Logistics lead: responsible for determining the location (either securing a sustainable venue or determining what digital platform and tools to use). This requires strong attention to detail.
- Participants lead: responsible for inviting, coordinating and interacting with participants. They share updates, track registrations and strive to make your local dialogue as inclusive as possible.
- Partnerships lead: responsible for integrating external partners and/or local stakeholders into the event, including as speakers and participants alike. They should coordinate all speakers.
- Communications lead: responsible for developing a website, media materials and social media activities. They also contribute ideas and insights to the Davos Lab's TopLink working groups.
- Finance lead: responsible for fundraising, grant management, budget preparation and reporting, if required. This may only be relevant if you are planning a large in-person gathering.
What role do Curators play in the Davos Lab?
Hubs are governed by a Curatorship. Together, the Curator, Vice-Curator and Outgoing-Curator ensure hub members are united by a shared sense of purpose and work together to improve their local community. When it comes to the Davos Lab, the Curatorship should create space for all hub members to contribute to the initiative, including collectively selecting the topic(s) that resonates most in their local context. Curators do not need to lead the organization of their Local Dialogue. Instead, they should delegate Great Reset Lab responsibilities to a hub member or committee.
Can Alumni help lead Davos Lab-related activities?
Yes. If your hub has active Alumni members that would like to contribute their expertise to the initiative, this should be made possible given that all hub members support this idea.
Who should we invite as participants to maximize our impact?
Staying true to our design principles of intergenerational allyship and systems leadership, consider inviting participants from all walks of life, from inside and outside the system you're trying to shape. Participants should represent different generations, experiences and perspectives, including those that are critical or different to yours. Remember, representation and meaningful inclusion, including engaging those with lived experience, matters. Consider inviting organizers, activists, entrepreneurs, business leaders, city officials and young people, to influence local issues and reimagine solutions.
Can the Forum introduce me to government officials or business executives in my city?
Yes. While we cannot make one-on-one introductions for all hubs, we encourage Global Shapers to leverage the World Economic Forum's Great Reset experts network, as well as members of our sister communities, Young Global Leaders and Social Innovators. Search members by geography (country or city), area of expertise and send members messages/invitations directly on TopLink.
Working on the World Economic Forum's Great Reset Initiative on behalf of the Global Shapers Community, we hope will bring a unique opportunity for your hub to open its doors to community leaders across business, government and civil society to collectively shape our future. HQ will provide outreach templates to all participating hubs to make introductions easier.
How many participants should we aim to invite?
There is no right or wrong number of participants. Whether it's five friends around a dining table or a virtual town hall with 200 or more citizens, the quality of a dialogue is more important the quantity of participants. Remember, to take the number of participants into consideration when determining the length of time you will need for your dialogue. The more people, the more time you will need.
Depending on the number and level of participants you wish to invite, aim to send invitations at least 4-6 weeks in advance of your dialogue. Encourage participants to rsvp at their earliest convenience.
What type of local dialogue should we run? Is it a safe space or open space?
This is where “Players” connects back to “Purpose” and “Process” in an iterative way. You may choose to host a formal session with high-profile participants and media. In this case, consider putting in place specific guidelines and a structured agenda to set the tone for your dialogue. On the other hand, you may prefer to run an informal dialogue that allows for ideas to emerge. In this case, its important to create a safe space upfront and to align on ground rules together to make this a worthwhile and inclusive experience for all. Consider applying the Chatham House Rule.
What story are we trying to tell? Why should participants engage in dialogue?
Our goal as Global Shapers is to drive dialogue, action and change. By hosting a dialogue in your city, you help to advance this mission. We hope that by hosting a dialogue, you will create space to engage with your community, listen to the needs of stakeholders and understand what type of change is required to create a more sustainable, inclusive and prosperous future in your context.
By participating in a dialogue, citizens will hopefully:
- Advance their knowledge on a local issue and/or a pressing challenge in your city
- Connect with other citizens across stakeholder groups, generations and perspectives
- Shape the principles, policies and partnerships needed to drive a robust recovery locally
- Influence the action taken and/or impact created by young people through local projects
2. Run a co-design meeting on "players and structure."
Now that you have clarity on what you want to achieve and what topics you want to focus on, use the second co-design team meeting to dive deeper into who you need to be part of the dialogue. Again, use at least 2 hour for this co-design team meeting, and don't forget to have fun.
- Reconnect as a team and share the main takeaways and outcomes of your last meeting
- Revisit your overall objectives and discuss how this should inform your targeted audience
- Develop a list of participants (remember representation and meaningful inclusion matters)
- Approach and invite participants (including those with lived experience on the issue selected)
- Select a date for your dialogue (including a venue, if it is safe and you plan to meet in person)
- Align on next steps and connect back to the Davos Lab Taskforce, if you have any questions
- Start with a check-in: allow each member to introduce themselves or share an update on their current activities or wellbeing, either by sharing in person or writing in the Zoom chat (10 mins)
- Do an energizing activity: whether playing an up-beat song, trying the counting game or practicing meditation, complete a ritual each time you meet as a hub to set the tone (15 mins)
- Share the session's objectives: frame the session and share with hub members why you are here and what you hope to achieve throughout the co-design process (5 mins)
- Review your work: share the outcomes of your last meeting and discuss if anything has changed with regards to your selected Pillar and your dialogue's desired outcomes (15 mins)
- Run a stakeholder mapping exercise: identify all stakeholders and citizens involved in shaping the pillar you selected practicing intergenerational allyship and systems leadership (45 mins)
- Invite each hub or co-design team member to individually brainstorm potential stakeholders (this can be various categories or specific names); write them down on (virtual or physical) post-it notes and invite each participant to share ideas, clustering alike ideas into common buckets
- Prioritize your buckets of stakeholders into essential, important and interesting, and decide as a group which ones to focus on (this may depend on how many participants you wish to engage)
- Once priorities are clear, brainstorm specific names, if you have not yet already done so (identify who in the hub or co-design team already has a connection or draft a general invitation)
- Share next steps and timeline: finalize the date and venue of your dialogue, if you plan to meet in person; revisit your major milestones and develop a list of logistical to-do's (20 mins)
- Take time to check-out: provide participants the opportunity to share their reflections on the session; encourage them to share their commitments, emotions and reactions (10 mins)