Superintendent's Memo January 23, 2017

Inclement Weather

We received information from ODE that they are considering temporary rules regarding flexibility for instructional time to accommodate the high number of inclement weather delays and cancellations this school year. There is talk of temporarily re-instating the regulation that allows districts to count up to 14 hours of inclement weather in the total number of instructional hours. Their next meeting will be on Thursday, January 26, from 1:00 pm – 5:00 pm at the Public Service Building/Oregon Department of Education Room 251 A/B in Salem. We will keep you updated as we receive information.

Secondary Master Scheduling

Dave, Stafford and I continue to work with teams of administrators, teachers and students from Newberg High School, Catalyst, MVMS & CVMS about the master schedule. We are looking to move to a schedule that not only meets the State Board of Education regulations regarding contact hours, but also serve our 21st century teaching and learning needs. The group did some great work identifying criteria for their decision making, analyzed research around schedules, then took a deep dive into 7 different potential scheduling models. The group is looking to bring their work forward to the Board this week.

School Board Elections

We received notice from Yamhill County about positions that will be coming up for election. This year the Special Election will be held on May 16, 2017. Terms for Directors Ron Mock, Todd Thomas and Bob Woodruff expire this year. following terms expire this year:


Monday: NHS Scheduling, Senior Staff , Teaching and Learning Council

Tuesday: Board Meeting

Wednesday: OSEA Meeting, K-12 Principals

Thursday: Antonia Crater school visit, Winter COSA Conference

Friday: Winter COSA Conference


I am hopeful that last week was the last partial week due to weather. It has been a challenging December and January for both staff and families. I am hopeful that we will go back to more typical weather in Oregon.

This week I am looking forward to a number of meetings regarding the upcoming legislative session as well as the state school fund budgeting. Yesterday the Co-chairs released their initial budget. For the first time in at least 3 biennia, their budget for K-12 education is less than the Governor’s budget. It seems the Governor built her budget based on some anticipated revenue, but the co-chairs built their budget only on what resources are available in current conditions. Both budget numbers cause us to take a hard look at our upcoming budget process and the potential need for reductions. While we are very early in the process, I am not confident we can build a budget that accounts for our roll up costs and PERS increases without making some reductions. Over the next few weeks, Dave, Gwen and I will do some initial analysis prior to officially beginning our budget work.

Have a great week! Kym

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