HR Update February 2020

2019 W-2s

Payroll Services

2019 W-2s were mailed from James Madison University on January 23 to the address on file in MyMadison under the Employee tab, as of January 17, 2020. (W-2s were not mailed to active employees that consented to receive their W-2 electronically.)

Windows 10 1909 Upgrade Notification

Information Technology

Information Technology is upgrading Windows 10 on managed, JMU-owned computers. This upgrade is required so computers can continue to receive security patches from Microsoft.

The upgrade will take 1 to 3 hours to complete. We recommend you save and close all of your work and start the upgrade as you leave for the day. The upgrade will work from either the JMU wired or wireless network.

You will be notified via a dialog box when the upgrade is available. You will have the option to start or postpone the upgrade. Please note the “Critical software maintenance must be completed on….” message stating the date and time when the upgrade will automatically be applied to your computer.

To view top questions about this upgrade, log in to the IT Service Portal and Search for Answers on 1909. If you have additional questions, contact the IT Help Desk (540) 568-3555 or submit a ticket through the portal.

Benefits Broadcast

Our goal with the Benefits Broadcast is to feature a specific benefit each month. This month’s featured benefit is...

Online Doctor's Visits

Have cold or flu symptoms? Suffering from a sinus infection or allergies? Sore throat? Talk to a doctor anytime, anywhere and from the comfort of your home! The service is available to you and your covered family members who are 18 years of age or older.

For employees enrolled in COVA Care, Anthem offers LiveHealth Online, which allows you to have a face-to-face doctor visit from your smart phone, tablet, or computer with a webcam, anytime, anywhere, 24 hours a day. There is no copayment for the online visit (for COVA HDHP, you pay $49/consultation, with the cost going toward your deductible).You will be connected with a U.S. board-certified doctor in minutes. The doctor can answer questions, make a diagnosis, and even prescribe basic medications when needed.

To get started, go to www.livehealthonline.com or download the app:

For employees enrolled in COVA Healthaware, Aetna offers Teladoc, which gives you 24/7/265 access to U.S. board-certified doctors and pediatricians who can recommend treatment by phone or online video, and prescribe medications. You pay $40 per consultation, which applies to your deductible and can be paid from your HRA. When the deductible has been met, you pay 20% coinsurance. To learn more, visit www.teladoc.com/aetna or call 1-855-Teladoc.

Benefits Open Enrollment May 1-15

Open Enrollment for health insurance, flexible spending accounts, and Aflac will be from May 1-15. More information coming soon!

Need to Talk With an Expert?

Did you know that every month, company representatives for your benefits are here on campus in the Wine-Price Building? Here is a list of upcoming dates where you could talk with an expert:

Social Security Newsletter

Check out articles in the February 2020 issue of the Social Security Column for important reminders and information from the Social Security Administration.

Are you nearing retirement? Do you have questions about Social Security benefits? Join us for Social Security 101 where we will break down the basics of Social Security benefits and answer all of your questions. Participants will also learn how to use my Social Security online account and other online services. You should go to http://www.socialsecurity.gov/myaccount to create a my Social Security account and print out your Social Security Statement before attending the workshop.

Get answers to these common questions:

  • When are you eligible to receive Social Security retirement benefits?
  • How does early retirement affect your benefits?
  • Do you qualify for disability, survivors, and spouse benefits?
  • How do you get the most from your benefit?
  • What is the future of Social Security?
  • When should you file for Medicare?

Registration required – workshop fills up fast! Register to attend this workshop in myMadison

Start your Savings Habit during America Saves Week

America Saves Week is a national effort to encourage individuals to set savings goals, make a savings plan, and save automatically. Join millions of others who are taking time during America Saves Week to start or grow their personal and retirement savings. Savers with a plan are twice as likely to save successfully for retirement. Start your savings habit during America Saves Week!

Start Saving More Today by:

• Increasing the amount you contribute to your Commonwealth of Virginia 457 Plan account or 403(b) account at any time, subject to tax code and plan limits.

For 2020, the contribution limit for 457 and 403(b) plans is:

-$19,500 for individuals under age 50

-Additional $6,500 catch-up limit for individuals age 50+

Not enrolled in a 457 or 403(b) plan? Contact the Retirement Specialist to enroll today and start earning free money with the Cash Match! (Cash match available to full-time faculty and staff). Did you know that if you are a part-time employee you are able to contribute to a 403(b) or 457 account? Start saving for your retirement today!

Hybrid Plan members: Increase your voluntary contribution quarterly (next deadline March 15th) or use the new SmartStep tool to annually increase contributions automatically until you reach the maximum.

  • Already saving for retirement? Experts recommend increasing the amount you save toward retirement by at least 1 percent during America Saves Week.

Attend a retirement planning workshop through Talent Development:

  • Little Red Corvette (TD2288) 03/04/2020
  • Little Red Corvette 2.0 (TD2289) 03/06/2020
  • Pre-Retirement Planning (TD1372) 03/11/2020 & 03/18/2020
  • Social Security 101 (TD2333) 03/19/2020
  • Planning for Retirement Today! (TD2265) 03/24/2020
  • Retirement 101 (TD1212) 05/21/2020

Search all Talent Development training offerings

VRS Members: log into your myVRS account today and use the Retirement Income Planner to see if you are on track to live comfortably in retirement.

Sign up for a FREE financial counseling session with one of our plan advisors:

Janice Parker (VRS Hybrid and 457 plans), On campus next: 02/21/2020, Contact JParker@icmarc.org to schedule to meet!

Paul Vutiprichar (Fidelity), On campus next: 04/10/2020, Schedule online today!

Jay Colligan (TIAA), On campus next: 02/26/2020, Schedule online today!

Corbin Hess (Valic now AIG), Call 540-830-1630 or email corbin.hess@valic.com to schedule today!

JMU Talent Development


  • Business Writing and Proofreading (TD1021)
  • Little Red Corvette (TD2288)
  • Time Challenged (TD1608)
  • Little Red Corvette 2.0 (TD2289)
  • Student Employment Essentials (TD1461)
  • Pre-Retirement Planning (TD1372)
  • Team Excellence #2: Unity (TD2340)
  • Hiring @ JMU (TD1002)

Visit Talent Development’s webpage for a listing of all they have to offer!

The Employee Advisory Committee Wants to Hear from You

An advisory committee reporting to the President of James Madison University, the Employee Advisory Committee fosters open, honest and productive communication between employees and the university administration.

The organization accomplishes its mission by:

  • Communicating with the Executive Assistant to the President of the University
  • Providing feedback and advice to the Senior Leadership Team regarding issues that impact JMU employees
  • Facilitating two-way communication with the campus community through electronic and verbal methods
  • Facilitating staff employee participation on University Committees and Commissions
  • Sponsoring the annual JMU Employee Appreciation Event each May
  • Plan the President's Opening Address to Staff each fall

We want to hear from you!

We meet once a month to discuss matters that concern employees, Classified, A&P Faculty, Faculty, and Wage. Let us know if there is a topic, question, or concern we can address during our meetings by getting in touch with an EAC member, filling out our online form or by emailing eac@jmu.edu.

For more information visit jmu.edu/eac

Institute for Stewardship of the Natural World Update: Thank you to our recent Green Event Partners!

Events can contribute to campus environmental sustainability progress and engage our community in solutions. When you are planning an event on campus, choose to participate in JMU’s Greening Your Event Program, which includes a simple planning checklist that considers transportation, energy, catering, and more. The program encourages and recognizes the voluntary efforts that many JMU event organizers already make. Participants receive a Greening Your Event Partner logo to use as part of their event and communications.

CAP Planning Family Weekend Event, October 2019

Feminisms & Rhetorics Conference, November 2019

In addition to incorporating recommended practices, conference organizers invited attendees to participate in a “Swag Swap,” for which Carrier Library’s The Makery provided DIY tools and resources for conference attendees to transform and repurpose donated items.

Free Fitness Orientations

Are you interested in diversifying your workout? Register for a free 1-on-1 orientation with a UREC Fitness Instructor to help you take your workout to the next level. Your instructor will take you through a variety of equipment in the Fitness Center. Register on URECRegister.jmu.edu today.


If you’re looking for a weekly summer camp that teaches your child healthy lifestyle habits, encourages play, helps your child build new skills, and is most of all fun, friendly, and full of new experiences, then UREC at JMU has the camp for you! UREC offers three different summer camp programs to meet the interests and needs of your child. Reserve your spot, Camp UREC fills quickly! Learn more about Camp UREC here

Courtesy of Risk Management

February's Safety Tip: Home Maintenance and Safety Checklist

Registration is Now Open

Wednesday, March 18, 2020, 8:00 a.m. to 4:00 p.m.

Festival Conference Center and Rose Library

We are very excited to welcome keynote speaker Dr. Janice Underwood, the Commonwealth of Virginia's first Chief Diversity Officer. Dr. Underwood is committed to addressing racial, ethnic, disability, gender-based, and other cultural inequities in formal and informal policies and practices in Virginia state government.

With over 30 session topics to choose from you are welcome to attend the entire day or select what fits into your schedule. To sign up, please the link below, which contains registration details and all the information you’ll need. Every effort has been made to ensure the conference is welcoming and accessible for all.

We look forward to seeing you on March 18!

Disability Awareness Week March 23-27







Visit www.jmu.edu/ods/daw and follow us for updates and event info!

Instagram - Facebook - Twitter

Human Resources is dedicated to customer service, a positive approach to change and the pursuit of excellence that promotes university and individual success.


JMU Photography Services, Office of Risk Management, University Recreation, Tara Roe