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Emergency Action Plan Athletics

Emergency Action Plan – Athletics Department CONTENTS:

● Objectives

● 911 Situations

● Decision Tree

● Away Games

● AIS Security Guard

● Communications

● Available Emergency Equipment

● Emergency Scenario Safety Procedure:

1. Campus Evacuation

Examples: fire, bomb threat, hostage situation, etc.

2. Lockdown

Examples: armed individual on campus, intruder on campus, angry and agitated parent, dangerous person headed toward campus, mob etc.

3. Physical Altercation (stands / playing area)

Examples: Agitated, violent parent, player or student

4. Reverse Evacuation

Examples: animals outside, suspicious person, chemical spill (in chemistry lab or in area), severe weather etc.

5. Bomb Threat

Examples: high level bomb threat, suspicious package found in building, explosion on campus, etc.

6. Severe Weather

Examples lightening, tornado

7. Missing or Abducted Student (source: emergency flip book)

Example: a student cannot be found by the supervisor / coach.

8. Transportation

9. Injuries and Illness

10.After Hours - Athletics Field Emergency Response Procedure

OBJECTIVES:

To provide information and instructions to the Athletics Department staff and coaches to establish a response in the event of an emergency. This is consistent with the existing AIS Emergency Action Plan and will defer to any future changes in that document.

All coaches should be familiar with this document and their role and responsibility in an emergency. Coaches should also display their ID badges at all times which will provide afterhours access inside AIS buildings when doors are locked. The rear access gate should be unlocked but kept closed for outside practices and can be opened using key 3.7 (issued to head coaches of track, soccer, ultimate). Any questions should be directed to the Athletics Director.

SITUATIONS WHEN 911 SHOULD BE CALLED:

● An athlete is not breathing

● An athlete has lost consciousness

● It is suspected that an athlete may have a neck or back injury (numbness, tingling, immobility)

● An athlete has an open fracture (bone has penetrated through the skin)

● Severe heat exhaustion or suspected heat stroke

● Severe bleeding that cannot be stopped

● Intruder, fire, violent altercation

DECISION TREE:

1. Athletic Director

2. Administrator

3. Athletic Trainer

4. Coaches

In the event of an emergency, the following decision tree below will apply within the Athletics Faculty. In the event of an emergency the highest person in the decision tree who is present will be the designated person in charge, or leader. That person is responsible for deciding whether or not to call 911, instructing others how they may be of help and will be the person who stays with the student until EMS arrives.

AWAY GAMES

In the event of an emergency at an away game, the Emergency Action Plan for that school/location would normally take precedence. Coach should notify Athletics Director / Assistant of an emergency event. Coach to call parent(s) using the Emergency Contact list provided to head coaches. It is the responsibility of the head coach to pass the list to the assistant coach if he/she cannot attend a game/practice or travel with the team. Alternatively, the assistant coach should obtain a copy of the master contact list from the office (to be returned the following day).

AIS SECURITY GUARD

The security team can be reached at any point during the day (7am – 7pm) and certain event nights using our emergency contact number, 404-200-5857. This is the same night emergency phone number we have listed on the stickers at all exterior entrance doors. If you haven’t already, please be sure to save this number in your mobile phone. They are also available on channel 1 on the walkie- talkie.

COMMUNICATIONS

AlertNow Emergency Notification system is an email and phone notification system that the school uses to notify parents of school closings, early dismissals, or other related emergency information.

Notification System (PA Announcements during school hours only)

In order to alert students and employees to potential threat we have the following notification systems:

1. Fire Alarm System: Potential fire on campus - Evacuate to the back side of the athletics field immediately

2. Thorguard Lightning System Siren and Flashing Light: Threat of lightning is within 6 miles of the school - Evacuate all outdoor areas to indoor

3. PA Announcement Weather Alert Tornado Warning: Tornado warning in effect in our area - Seek shelter immediately in interior hallway

4. PA Announcement Weather Alert Severe Weather: Severe weather (wind, hail, etc) - Be on alert for follow-up information

5. PA Announcement Restricted Access: Possible dangerous situation near campus - Bring all students and faculty inside, secure classrooms, and wait for further information

6. PA Announcement Lockdown: Serious threat on campus - Dial 911, immediately take shelter, check-in using quick image system, and wait for police

7. Fire Alarm System Evacuation Alert: Potential bomb threat or unsafe campus - Evacuate immediately

8. PA Announcement General, non-specific: Broad range of concerns requiring rapid response by students and faculty - Vary depending on announcement

AVAILABLE EMERGENCY EQUIPMENT

1. AED Machines are installed in the SAC lower level (across from fitness room), in ASD Building (first floor by elevator), ELC Building (by hallway bathroom), Primary School Building (outside main entrance office) and Secondary School Building (1st floor next to Headmaster’s office), plus one portable unit carried to scoring table to be available for games.

2. First Aid Kits are placed in the following locations: SAC (PE office), Primary and Secondary School Clinics, ASD Design Technology Lab, Theater, Library, Secondary School office, Athletics office and 1 kit for each mini-bus (located with the bus keys and to be taken by coaches on the bus).

3. Inclement weather NOAA radios are located in the offices of Headmaster. It is the responsibility of the radio owner to make sure the radio is fully charged at all times. The Games Manager should bring a radio onto the field for use in the event of tornado risk. Coaches are also encouraged to obtain weather updates using their cell phones.

4. Wheelchair – The Athletics Dept will make a WC available (to be held in the Medical Supply Room, next to downstairs elevator).

5. Students are required to bring their own Personal Emergency Medical Equipment as required (e.g. EPI-Pin, inhaler). Names of students and respective health issues are included the Health Issues Report provided to each Head Coach.

NOTE: Prior to start of home games the Games Manager will ensure that an AED Machine, First Aid Kit, Wheelchair and Inclement Weather Radio (in event of tornado risk) is placed on the score table on the field.

1. CAMPUS EVACUATION

a) On-Campus Evacuation Definition:

An evacuation is called when a situation occurs that renders a building unsafe. The goal is to get everyone out of the building in a safe, orderly fashion and reassemble far enough away to be out of danger, generally on the Athletics Field.

Examples: fire, bomb threat, hostage situation, etc.

On-Campus Evacuation site: Back of SAC car park

Responsibilities Teachers / Coaches:

1. Get students out of the building quickly and safely.

2. Walk to the back of the SAC car park.

3. Take attendance at evacuation location.

4. Coaches notify Administrative Assistant (e.g. Athletics Director/Game Manager/Teacher) if you are missing a student or have a critically injured student. The Admin Assistants will conduct a sector sweep/search in the event of a missing student.

5. Coaches stay with your students, keeping them quiet and calm.

6. Do not re-enter building until Fire Dept gives all clear.

If practice or game is cancelled:

1. Stay with your team until everyone has been picked up.

2. Assist with pick up by locating your students and getting them to the "Runner" (see reunification procedure).

b) Off-Campus Evacuation Definition:

An off-campus evacuation is called when a situation occurs that renders all the buildings on campus unsafe. You will be directed to leave AIS property completely. The goal is to get everyone off of campus in a safe, orderly fashion and reassemble far enough away to be out of danger.

Examples: fire, bomb threat, hostage situation, etc.

Off Site Evacuation Location: Second Ponce Baptist Church, 2715 Peachtree Road, Atlanta, GA 30305

Responsibilities Teachers / Coaches:

● Take attendance prior to leaving for off-site location.

● Safely transfer students along route.

● Group students by grade at site and keep them orderly.

● Take attendance upon arrival

● Watch for students who become agitated or violent: they may jeopardize the safety of others

● Do not return to campus until emergency personnel give approval to do so.

c)Reunification Process

As the parent/caregiver arrives at the “Parent Report Area” at Second Ponce Baptist Church (A), and after proper identification is confirmed, (person is on the Student Release list and provides photo ID) a runner will notify the appropriate person at the “Student Holding Area” (B).

At that time, the parent/caregiver is sent to the “Parent/Student Reunification” area (C), student(s) should be released from student holding area (B) to (C) “Parent/Student Reunification area”.

If necessary, a mental health professional /counselor should deliver the student to the “Parent/Student Reunification Site (C) and ensure the family is reunited.

If there are injuries or deaths related to the crisis, a Mental Health Area (D) should be set up for students, parents and faculty.

LOCKDOWN

Definition:

Lockdown is called when a lethal threat occurs on campus that makes it necessary to secure students and employees in the classroom or office. Doors should remain secured until the Emergency Responder alerts you, in person, that it is safe. The goal is to keep everyone safe and secure while on campus until Emergency Responders arrive. Campus should remain secured until a member of the Crisis Management Team alerts you, in person that it is safe to move freely about campus again.

Examples: intruder on campus, angry and agitated parent that represents a threat to the team, dangerous person headed toward campus, etc.

PROCEDURE:

If inside – remain in the building you are currently in. If you are outside -move quickly to the nearest building, account for all students and staff, close and lock the door behind you. You should move to interior classrooms or halls – away from windows. If access to the building is blocked, move quickly and safely to the nearest exit gate on the field. Note: pedestrian gate to back parking lot should remain unlocked during practices and games. Then follow the offsite evacuation procedure.

Responsibilities Teachers / Coaches:

1. Bring in students/visitors from hallways and close doors. If students are outside please bring them in. PE reports to SAC. Secondary students at recess report to the Auditorium.

2. Take attendance and use the Emergency Quick image check-in system.

3. Check email for any follow up directions from school office.

4. Students and faculty may move around inside, but outdoor activities are restricted.

5. Continue with scheduled classroom activities while keeping class orderly, calm, and together at all times.

6. Remain in classroom until an announcement over the PA system is made that it is all clear.

3. PHYSICAL ALTERCATION

Examples: Agitated / violent parent or player, escalating threat in the stands.

Remove your team from the area. Coaches should not physically intervene, but try to verbally calm the situation down. Use PA system if necessary to calm spectators and provide instructions to move from the area.

Altercation on the field between players: If necessary, coaches should use minimal contact intervention to protect a student from harm or danger and prevent others from becoming involved. Contact security and/or police as appropriate

NOTE: Coaches should not physically intervene, but try to verbally calm the situation down. Use PA system if necessary to calm spectators and provide instructions to move from the area.

4. REVERSE EVACUATION

Examples: animals outside, suspicious person or, chemical spill in chemistry lab etc

Definitions:

a) Restricted Access is called when a situation occurs in the area that makes it necessary to secure students and employees inside the buildings. The goal is to keep everyone safe and secure while on campus when there is a threat in the area but not on campus. Campus should remain secured until a member of the Crisis Management Team alerts you, in person that it is safe to move freely about campus again.

PROCEDURE:

If inside – remain in the building you are currently in. If you are outside -move quickly to the nearest building, account for all students and staff, close and lock the door behind you. You should move to interior classrooms or halls – away from windows.

b) Shelter in Place is called when a situation occurs that makes it safer to have everyone inside a building. Similar to a restricted access, you may move about within a building but you may not go outside until told to by a member of the Crisis Management Team. The goal is to keep everyone safe inside a building on campus. We may need to remain inside for a prolonged period of time.

PROCEDURE:

If inside – remain in the building you are currently in. If you are outside -move quickly to the nearest building, account for all students and staff, close and lock the door behind you. You should move to interior classrooms or halls – away from windows.

c) Chemical, Biological, Radiological, Nuclear, or Explosive (CBRNE) situation has occurred when one of the listed elements causes an emergency situation. Appropriate response agencies are called and we implement the Shelter In Place procedure until the situation is deemed clear by responding agencies.

PROCEDURE:

If inside – remain in the building you are currently in. If you are outside -move quickly to the nearest building, account for all students and staff, close and lock the door behind you. You should move to interior classrooms or halls - away from windows

Responsibilities Teachers / Coaches:

Shelter in Place:

1. Bring all students inside the closest building and go to an available teaching space. If students are outside bring them in. PE Reports to SAC

2. Isolate students from outside windows and classroom doors.

3. Contact Administrative Assistant and report your location and status via Quick Image system

4. A 100% accounting of students should be conducted periodically

5. Keep students together and focused until “all clear” is given by a member of the Crisis Management Team or an announcement over the PA system.

6. Reassure students.

7. Remain in Shelter in Place mode until a staff person you recognize assures you that it is safe to assume normal activities.

8. If ordered to evacuate, listen for announcement of where and when to move students.

CBRNE:

1. Isolate students from outside windows and classroom doors.

2. If threat is outside, seal all doors/windows (using a damp cloth) to classrooms.

3. Keep class calm and together at all times.

4. Remain in CBRNE shelter-in-place until a staff person you recognize assures you that it is safe to resume normal classroom conditions.

5. BOMB THREAT AND EXPLOSION ON CAMPUS

A bomb threat can be received via mail, phone, or note. Once it has been received we call 911 and assess the level of threat posed by the message. An evacuation is called when the threat is deemed high; if the threat is deemed low then no evacuation is necessary. The goal is to make sure everyone is safe, and if necessary, get everyone out of the building in a safe, orderly fashion and reassemble far enough away to be out of danger.

Examples: high level bomb threat, suspicious package found in building, explosion on campus, etc.

Routine Evacuation site: Back of SAC parking lot Back up evacuation location: Park at Garden Hills

PROCEDURE

Bomb Threat:

1. Get students out of the building quickly and safely.

2. Do a visual inspection of the evacuation route as you egress to the athletic field.

3. Report any findings to the command center on field.

4. Take attendance at evacuation site.

5. Notify Administrative Assistant if you are missing a student or have a critically injured student by holding up the red placard at the back of the Emergency Flip Book (a Flip Book is placed inside the AED equipment bag).

6. Assemble students for transport to off-site location IF directed by command center.

7. Stay with your class until everyone has been picked up.

Explosion on Campus:

1. Immediately go into Restricted Access

2. Instruct all students to turn off their cell phones. This is a safety measure.

3. Wait for further instructions directing you to evacuate.

4. Once Evacuation is called please escort students quickly and safely out of the building, avoiding any damaged areas.

5. Take roll once you have reached evacuation site.

6. Assemble students for transportation to our off-site location.

7. Guide students to our location and take roll upon arrival to ensure everyone has arrived safely.

8. Stay with students until everyone has been picked up.

6. SEVERE WEATHER

a) Lightning

The Thorguard Lightning Prediction System predicts the probability of a lightning hazard in an area up to 6 miles. It also provides information of the risk in the immediate area of our campus.

You will be alerted by one loud horn blast that will last 15 seconds. Upon hearing the horns, everyone should seek shelter immediately.

When this occurs, strobe lights located on the top of the horns will activate and remain active while under weather alert. Every attempt should be made to seek shelter in a safe environment. The Thorguard system will determine when conditions are safe to return to your previous activities.

Three 5-second blasts will indicate that everything is all clear and the strobe lights will cease operation. Horns and strobe light are located on the Auditorium roof (the center of the Secondary School building).

Seek Shelter at: Permanent Buildings (SAC Old Gym) and Vehicles until the ALL CLEAR is given

Always avoid: Athletic Fields, Open areas, Bodies of water, Door and windows, isolated trees, High elevations.

b) Tornado

The local emergency alert system (siren) will sound.

Also, NOAA Weather radios are located in the offices of the Headmaster. They are set to alarm when a Tornado Warning or Tornado Watch is issued in our county and all counties immediately surrounding us.

Coaches may also access a local weather site/application on their cell phone as an additional point of reference (if possible).

PROCEDURE:

The school has predetermined and identified safe zones in each building (interior hallways). If you are outside: try to seek shelter inside the HALLWAYS of the SAC near locker rooms (do not seek shelter in the gym itself – glass at top is dangerous).

If inside – remain in the building you are currently in. Seek shelter in an interior hallway, away from windows. Assume the Duck and Cover position – with your hands covering and protecting your head. If you are outside -move quickly to the nearest building, account for all students and staff. Go to an interior hallway away from windows and assume the Duck and Cover position – with your hands covering and protecting your head. If you are unable to Duck and Cover, proceed to the hallway located adjacent to 4-102 and 4-106.

Should a shelter-in-place scenario become necessary due to extensive damage, predetermined areas have been equipped to provide refuge until students can safely be returned to their parents or guardians.

c) Severe Heat Index

AIS Athletic Department has in place Heat Index Guidelines to which each coach must be familiar with and adhere to. The Athletics Department will assess heat Index risk prior to activities and will notify coaches as necessary.

7. MISSING OR ABDUCTED STUDENT Definition:

A student cannot be found by the supervisor/coach.

Responsibilities Teachers/Coaches

1. Recount students and check buildings/outfields

2. Try calling the missing student in case they have a cell phone

3. Ask a colleague to watch the students and retrace steps to last location

4. If a student is still not located, notify parents and call 911.

5. Follow commands of law enforcement once on scene.

8. TRANSPORTATION

The school only operates mini buses for routine sport events and practices and some field trips.

Mini Bus Policy:

1. All Mini Bus drivers must attend a training class before they are eligible to drive.

2. All drivers have a background and driving record check prior to attending the training class.

3. The training class is made up of two parts:

a) An overview of bus procedures, insurance information, and safety procedures

b) Driving through a pre-selected course to practice various maneuvers

4. You must take a first aid kit with you on the bus (pick up with the keys in the office)

Responsibilities Teachers / Coaches

1. All buses to be accompanied by Coach or Staff Member

2. Coach to take account of all students as they enter and leave the bus

3. No standing or moving around the bus while in transit

4. Ensure water and snacks are aboard the bus for away games

5. In the event of an accident, AFTER you have called 911; immediately contact the AIS

Emergency phone operator (404-200-5857) who will contact Director of Operations.

9. INJURIES AND ILLNESS

In the event of an Injury or serious illness, the first responding faculty or staff member should assess the situation. Notify the on-site athletic trainer immediately.

All coaches are required to maintain a current First Aid and CPR certification.

• If life-threatening event, stay with the student and a second adult must call 911 and notify game manager and athletic trainer immediately.

• Have additional adult to care for/manage other students

• Send a person to the front of the school to meet emergency responders who may not arrive at field

• Contact the students’ parents

• First responding faculty/staff member must fill out an incident report

• If NOT life-threatening event, but the child needs to be transported to a hospital:

• Contact game manager and athletic trainer immediately

• Have additional adult to care for/manage other students

• Contact the students’ parents

• Using first aid skills, determine if the student can be moved and transported to hospital via parent or ambulance.

• First responding faculty/staff member must fill out an incident report

• If NOT life-threatening AND not needing transport to hospital:

• Contact athletic trainer immediately

• First responding faculty/staff member must fill out an incident report

• Examples of medical situations include:

• Severe Bleeding

• Heat Exposure/Exhaustion

• Player unconscious/not breathing

• Asthma attack

• Allergic reaction (e.g. bee sting)

• Broken bone(s)

• Swollen/sprained joint or limb

All of the above are explicitly covered in the Heart Saver First Aid/CPR/AED Certification Course which all coaches are required to attend.

Reminder: An EPI-Pin is located in each AED cabinet.

10. AFTER HOURS ATHLETICS FIELD EMERGENCY RESPONSE PROCEDURE

Situations when 911 should be called:

• Athlete is not breathing/has no pulse

• Athlete has lost consciousness

• Athlete has suspected neck/back injury

• Athlete has an open fracture/unstable LE fracture

• Athlete is suffering from severe heat exhaustion or suspected heat stroke

• Athlete has severe bleeding that cannot be stopped

Chain of Command

1. Athletic Director/Administrator

2. Athletic Trainer/Health Service Manager/Nurse

3. Head Coach

4. Assistant Coach

5. Parents/Athletes

Emergency Action Plan:

The athletic trainer that is present will be deemed leader and will stay with the athlete to monitor his/her condition and administer First Aid/CPR/AED if necessary. If available another person on the chain of command will assist the athletic trainer.

The Athletic Trainer will designate someone to make the 911 call using either a personal cell phone or a land line located in the facility. The following information is provided:

▪ Nature of emergency

▪ Condition of athlete

▪ Location and directions to the site

▪ Inform the dispatcher that individuals will be on-site to help direct the ambulance to the proper location

▪ Do not hang up until the EMS hangs up first

The assistant coach will designate two runners to the on-site intersections between the location of the athlete and the campus entrances to help direct the ambulance to the injured athlete.

The Athletic Director will contact the athlete's parents. Emergency contact information can be found on Magnus Health.

If transport is deemed necessary, the athlete will be taken to the nearest hospital (CHOA/Scottish Rite)

Communications:

Athletic Trainer – David Schrader – (770) 841-1664 Athletic Director – John Amosa – (404) 804-6910

Venue Directions:

Gym Address: 102 Delmont Dr., Atlanta, GA 30305

Field Address: 23 Peachtree Ave, Atlanta, GA 30305

Gym: Follow N. Fulton Drive NE to Delmont Drive and continue until the soccer fields are located on the right. The first gate (Gate C) will take you straight to the basketball gym.

Soccer Field: Follow Peachtree Ave to Gate A and continue straight. The second gate (Gate A2) will take you straight onto the soccer fields.

Individual Duties:

Athletic Trainer – Provide immediate evaluation and emergency care until the EMS arrives

Head Coach – Activate EMS when instructed by Athletic Trainer.

Assistant Coach – Select runners to assist and direct EMS to injured athlete’s location.

Athletic Director/Administrator – Contact parents, notify facility manager/security, and control the crowd

Gym Runner's Duties

N. Fulton Runner – Direct ambulance to Delmont Dr. Gate C where the second runner is located

Delmont Runner – Direct EMT inside the gym

Soccer Field Runner’s Duties

N. Fulton Runner – Direct ambulance to Peachtree Ave Gate A where the second runner is located.

Peachtree Ave Runner – Direct ambulance into the parking lot near the soccer fields

Dispatcher information: Caller's name, telephone number, school address (2890 N. Fulton Dr., Atlanta, GA 30305), number of injured persons, condition of injured persons, directions, inform that runners will be waiting

Created By
David Schrader
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