Thank you Riia, Joonas
Dear Riia, Joonas
Thanks again for taking the time to learn more our current offering here at Vision Critical; Andrew and I enjoyed our conversation and are incredibly keen to put our best foot forward in your review of our services. This document aims to bring to life our offering through some visual examples of our platform and services. Andrew and I also considered that it may be useful to create a document that contains a few videos and case studies that could be shared with wider Polar stakeholders.
During a next step, we would welcome the opportunity to provide a full platform demonstration, run a Q&A session and discuss further your insight needs!
Introducing your Vision Critical Team
People Matter - Our Waterloo Office has a wealth of Research and Technology experience, supporting over 60 clients in the UK alone. With a strong team of 45 staff in we work closely with our clients on an ongoing basis to ensure they gain the maximum benefit from their community investment.
Polar Global Support Team - Introducing your team, managing the Community from planning, through to launch, and beyond:
In order to get a Polar Insight Community live there are several areas that we will need to review in depth, from building & branding through to recruitment and engagement.
Step 1 - The Vision Critical Design team will create a branded Polar Community Portal, this portal will be hosted by Vision Critical on our infrastructure. Here community members will be able to log in and conduct various visual surveys, or join moderated discussions as outlined in this proposal.
Step 2 - Vision Critical will recruit into the community, this will be via Polar's proprietary CRM. As a further option, Vision Critical can also look to work with our data partner, Bilendi, should any third-party 'Voice of Market' data be required (costs available upon request). As discussed on our call, developing an ongoing recruitment plan is fundamental to ensuring the community remains both representative and thriving. Naturally over time you will experience churn in the community, we do however see an average of 40% response rates in communities where the engagement is varied and recruitment is well managed.
Step 3 - Vision Critical will send an email invite to select Polar customers asking them to conduct a short profiling questionnaire. We recommend not overburdening members during this initial recruitment phases, this process will help segment and distribute members within the community. As part of our Community Management program we will monitor this distribution on an ongoing basis.
Step 4 - Your Vision Critical team will manage the ongoing recruitment process working closely with the Polar team. We will monitor closely participation rates across your various segments and ensure that the community remains fully representative by developing a number of ongoing recruitment strategies. Further details of how this is generally achieved can be found in Section 3. During the initial phase we will open a community that allows up to 1,000 members (our entry tier). We would also recommend building the community size in a staggered number of phases throughout the course of the year.
Step 5 - Community Roadmap: Prior to launching any community, your Vision Critical team will work closely with Polar to create a Community Roadmap that outlines the first 3, 6, 9 & 12 months of our partnership.
Step 6 - Within our Sparq platform the Polar team will be able to conduct unlimited qualitative & quantitative research via a number of visually engaging tools such as Surveys, Discussions & Mobile Video capabilities found in Section 4. Should resource be an issue, your Vision Critical team can provide a full service engagement managing the entire research process from brief through to reporting.
Step 7 - Stakeholder Reporting:- As part of our Community Management Program we will work with the Polar team to create tailored stakeholder reports, including Community Stories, as outlined in Section 5. Our Sparq platform provides real-time reporting and can overlay data from any data source (such as the Polar CRM). One key USP is our 'Relationship Memory' capabilities, which can personalise questions based on a member's previous responses.
Vision Critical - Community Management Program
Polar's dedicated Customer Success team will manage the health of the community, follow best practices, and provide you with regular visibility into the relative health of your community. Your Customer Success team will also ensure that the community is well maintained and properly reflects the Polar brand promise to its subscribers. We will also work to reinforce best practices when it comes to member engagement. Your Customer Success team will hold monthly status meetings with you and provide monthly health snapshots, giving a high level view of participation rates, study completion rates, and best practice suggestions observed from the past month’s studies.
Some of the elements that we look at are the following. Each review sets clear goals for the upcoming period;
• Response rates – Our goal is to maintain 40-50% response rates.
• Community distribution – Does the current distribution of the Polar community meet the activity needs? Do we need to re-recruit members?
• Community size – Is the current size appropriate or is it leading to ineffective use of community members?
• Member expectations – Are members getting what they were promised?
• Profiling data – Does any profile data need updating?
The engagement strategy, community health, and day-to-day management of this key will be the sole responsibility of your dedicated Customer Success Team – a VP, Director and Manager. This dedicated team will develop a strategy during set-up and will ensure that best practices are followed, and keep the community healthy and engaged.
Vision Critical is in the business of understanding what motivators are necessary for ongoing community participation. We typically see overall engagement rates of 70-80% in our communities, with response rates to surveys averaging around 40-50% globally. This is clear proof that our philosophies and best practices work.
So how do we engage members? And how will this strengthen each member’s relationship with the Polar brand?
There are universal elements of engagement we recognize within our philosophy to ensure intimacy, regardless of the size of a community. But beyond that it’s about Polar customers having a voice within the organization. From the members' perspective, we invite them to be a SPECIAL ADVISOR to the brand.
Important elements of the engagement strategy:
- Building transparent and authentic connections
- Setting expectations for participation and amount of contact
- Branding to heighten engagement
- Rewarding members both extrinsically and intrinsically
- Inviting members to relevant conversations
- Share back and give members access to Polar's decision making process and challenges, in ways typically not shared in traditional Market Research;
- Communicate in an open, straightforward and authentic way with members about the purpose of the community as well as individual projects
- Introduce the Polar team members and Vision Critical moderators as real people;
- Interact directly when we run exploratory activities
- Answer member’s questions directly as they arise
- Profile and recognize members by posting quotes, photos and interesting ideas
- Offer behind the scenes access and sneak peeks that are relevant to members
Engagement exercises we will utilize:
- Branded Member Experience and Portal Hub: we will help to develop a specific, Polar Insiders-branded member experience including a personalized member facing dashboard and experience. The portal will be updated regularly with relevant and up-to-date information.
- E-Newsletters: we will assist Polar in publishing and deploying monthly or quarterly newsletters as a mechanism of feeding back information to members and closing the feedback loop. The content of the newsletter will be tailored and provided by Polar. We suggest you share high-level research findings, decisions that have been made based on the members insights, exclusive information or announcements.
- Member of the Month: invite a specific member to answer a short list of specific questions that would be shared in the portal or newsletter.
- Quarterly Persona Builder Studies: on a quarterly basis we will suggest that we deploy a survey activity to all members of the community on a specific lifestyle/behavioral topic such as media consumption, social media, shopping, family. This will be positioned to members as a “getting to know you better” type of activity and will give you the opportunity to more deeply understand members. You will receive an infographic that summarizes the findings to share with stakeholders.
- Mini Monthlies: Surveys that have nothing to do with research and everything to do with fostering a sense of community and membership. We invite members to conduct studies that may be topical or seasonal in nature. As an example, summer festivals and vacations. These serve as great input for those newsletters where you may not have feedback that can be shared on some of the market research that was done in that time period. Your CS team will deploy these on your behalf, with your permission.
- Member Satisfaction Study: on a bi-annual basis we will encourage a satisfaction study be sent to members to get their feedback on their experience of being a member, what they like, don’t like, and what can be improved. We will provide a templated study as we benchmark the scores against our 750+ other programs. We will then discuss feedback and make improvements where necessary.
Vision Critical's Developed Enterprise Technology
VISION CRITICAL SPARQ PLATFORM OVERVIEW
EASY TO USE INTERFACE - FOR FAST, FLUID, FLEXIBLE RESEARCH
CHANGING SUPERFICIAL DESIGN ASPECTS - ENTERPRISE STRUCTURE
During the setup process Vision Critical will create a number of survey skins that match the overall look and feel of your community environment. Our clients are able to make changes and adapt the look and feel of superficial design aspects of the survey directly. As a next step during a live demonstration we would be happy to walk you through this process.
TARGETING MEMBERS FOR AD-HOC AND PRE PLANNED QUAL PROJECTS
Vision Critical providing powerful segmentation tools that allow you to quickly select members to participate in various research activities. Selection of members can be based on profile data or historical responses.
QUALITATIVE RESEARCH TOOLS
VISION CRITICAL DISCUSSIONS
The community will also support discussion forums for more qualitative, exploratory exercises. These can be targeted at members with a particular profile, or at those who responded to a survey in a particular way. Structured forums normally run for a short period of time (typically one week; focused on answering a specific business need); and involve between 25 and 50 unique posters. Tasks can include communications / product feedback, storytelling, uploading photos or responding to streamed media such as advertising.
- Members can either talk directly to the moderator marking the post as private or can talk to each other
- Members are able to create there own threads/posts or Polar can replace a restriction on allowing members to do so.
- Members can 'agree' or 'disagree' (you can remove disagree to keep harmony :))
- Video and Images can be directly uploaded into the Discussion forum by either the moderator or the members at any time.
Vision Critical have a number of clients who use the community to obtain video uploads from members including video diary's. A few examples of how this has been executed is as follows;
- International Sports Merchandiser: Asked consumers to upload a video of their weekly fitness routine, (day in the life) of Millennial customers to help gain insight on product insight for developing wearable technology. Members were provided an area through VC discussions to privately submit videos on a daily basis over the course of a week.
- CPG Customers: Internationally we have examples of clients who will send products (such as cosmetics) directly to customers, asking them to test the products and upload videos of their usage/consumption. Through our Sparq platform members are asked to complete short form surveys, participate in online discussions to provide ongoing feedback to organisations around these products through daily usage.
Vision Critical have a number of clients that use Video in their surveys and ask participants to upload video's. In the example above a Cosmetics Brand, segmented a target audience of their younger generation and asked them to upload a video of 'what is in your makeup bag'. These video diaries can be uploaded into a survey question, or you can create a 'Discussion Area' where members can privately upload videos. This can be a one off member upload or as part of a successive diary log.
QUANTITATIVE RESEARCH TOOLS
Sparq features an array of tools and templates designed by leading industry experts and infused with the science of market research. All survey modes and question types are driven by fundamental interaction design principles. The interactive and engaging nature of the activities capitalize on one of the fundamental advantages of being online— a user-friendly experience that doesn’t interrupt, but can engage the consumer. The platform features a wide range of visual question types that make surveys more enjoyable and interactive for members. The survey experience is entirely mobile optimized for smart phones and tablets.
Single question quick polls are available in our platform and a fun and quick way to engage with members in your community portal. Often our clients will create a new fun topic each week, such as favorite film genre, of preferred way to consume media. Results are instantly displayed online and included as feedback ('did you know' messages) in email invitations to research activities.
TYPES OF ACTIVITIES YOU CAN DO WITH A COMMUNITY
ALL ACTIVITIES ARE MOBILE DEVICE OPTIMISED
All surveys and qualitative discussions can be automatically optimised for smartphone or tablet completion. The platform automatically detects the user’s device and serves an optimised version of the survey or forum experience. Members are not required to download an app – everything is browser-based - so the experience is entirely seamless
VISION CRITICAL APP
Member facing mobile app that allows members to respond to any Sparq survey they are invited to. Push notifications will alert member to new surveys, if they are deployed using the new mobile communication type. Surveys that are deployed using the email communication type will show up in the app, but the user won’t receive a notification on their device.
- An engaging member experience across all screens
- Increased mobile response rates
- Anywhere, anytime access to members
- Access to app based capabilities that aren’t available via traditional mobile surveys
- Ability for administrators to target members while an experience is fresh in their minds
Enterprise Reporting Tools
Our real-time reporting and analytics tools will help Polar inspire, empower and activate stakeholders with the insight they need to make better decisions faster. From seamless data integration to one-click data export, analysis tools and more, our platform delivers sharable insight and ideas that will resonate with colleagues and business leaders across your company.
Sparq features a robust reporting interface that makes it easy to handle your reporting needs:
- Build datasets from multiple studies and create an unlimited number of reports quickly and easily
- Instantly build topline reports
- Rename questions and re-label row and column headers without touching the original study
- Create crosstabs and merge and append rows and columns inline
- Apply Significance Tests
- Add weighting for statistical relevance
- Create heatmaps
- Quickly publish reports to the web
- Export to Excel, CSV or SPSS
LONGITUDINAL CAPABILITIES & EXAMPLES
Longitudinal and Progressive Learnings: The “stories” feature enables you to get maximum value from the insights and intelligence you’ve captured from members over time by tapping into past data your community has collected to answer a targeted business question. You are able to create an intelligent and cohesive research report, annotated with your collective understandings in order to present your findings back to your stakeholders.
The Stories feature enables you to get maximum value from the collective wisdom of your customer. It enables you to answer targeted business questions using all of the Insight your community has collected. This enables you to not only create a comprehensive data view of your problem, it also ensures that you do not ask the same question that you have already asked them – it protects you from spamming your customers!
Stories allows you to tap into current and past insights from across the enterprise, and bring in the relevant data points from these studies in order to create an intelligent and cohesive research report, annotated with your collective understandings in order to present your findings back to your stakeholders. Searching your community database for past intelligence you can quickly find historical data points and add them to your story through the click of a mouse. Include quantitative reports in visual or table format, add heat maps to visualize your findings, annotate directly in the report to create a compelling higher-level narrative including your challenges and recommendations, share the Story with your colleagues to collaborate on the findings, allowing them to add their thoughts. Finally, share the completed story with your end stakeholders through a secure link.
Integration with other partners
Providing publicly accessible API endpoints for adding and updating Profile Variable’s and related Member Data in Sparq. As we aim to make Vision Critical the connective tissue for customer intelligence across the enterprise, we have built a platform that is rooted in an API architecture. This allows us to provide our clients direct access to data, and lets us be built us in as a core integration for their ecosystems and workflows.
- Read (Get)/Write (Post) to Member Panelist Data
- Supports workflows to read new member and updates to member data
- Post new members and update member data from an external system
- Read (Get)/Write (Post) to Profile Variables definitions
- Supports mapping changes to your profile definitions from external systems (and vice versa)
Our first release of APIs focuses on Member and Profile data, our API library will continue to grow and made available as our team builds and documents them.
TIERED COSTING MODEL, ROLLOUT TIMELINE Our cost framework for your community comprises three elements:
- Software subscription: This increases as the total community size grows
- Community management
- Research Services: (Optional Service, Research Retainer).
Subscription Breakdown: Unlimited use of the platform for quantitative, qualitative and mobile studies.
Research Retainer, Full Service Options
Given that research needs invariably change over time as a function of a dynamic business environment, the recommended approach for ad-hoc research services is to dedicate a set amount of funds (e.g. £15,000 - £60,000) that can be drawn down from on an 'as-needed basis' to address your full-service research requirements. This approach offers more flexibility to use these funds on any mixture of small or medium studies (or other needs and assistance) rather than trying to fit a set schedule per quarter. Vision Critical provide market leading research services, benefiting from an experienced client service team. Should Audible wish to take advantage of Vision Critical’s research services the following outlines the associated costs & parameters
Full-service studies include:
- Survey design (up to 2 revisions)
- Survey programming, QA, and launch....More specifically;
- Small Study = simple PPT-based report with charts, and key story highlights (OR one infographic).
- Medium Study = simple PPT-based report with charts and key story highlights
Research Services Rate Card
COMMUNITY ACTIVATION - SETUP TIMELINE AND ALL ASSOCIATED MILESTONES
Vision Critical has built a structured, repeatable approach to setting up insight communities. Our implementation process ensures that we bring best practices into every step of our engagement while still making sure that the community is built to meet our client’s specific needs. A typical implementation is roughly 6-8 weeks and follows the progression below:
At a high level, there are a number of components in the setup process;
- Understanding your business
- Understand your research objectives
- Establish roles and responsibilities
- Identify risks and concerns
- Set up Portal site with survey skin and email skins
- Design and develop the screener survey
- Design and set up an incentives program (recruitment / on-going)
- Develop an optimal community distribution
- Design a recruitment strategy
- Set up a member management system
- Educate on the long term community activities
- Push the community live
- Start recruiting members to join the community
Vision Critical are proud to support SoundCloud who have developed the 'Open Mic' Community; a community dedicated to SoundCloud users and music & audio lovers, helping to make the SoundCloud platform even better.
As a member of the Spotify Soundwave Community, members can take part in co-creation, surveys, discussions and feedback sessions that will help change the way Spotify are going, helping shape the future of Spotify.