The 2019 Open Enrollment period will present monthly premium changes for optional benefits, a new Optima Health Vantage HMO plan offered for employees who live in the Hampton Roads area, several new plan administrators, and health flexible spending accounts (FSA) contributions increased to $2,700.
The Spring 2019 Spotlight on Your Benefits will be mailed to home addresses. You may also access Open Enrollment information through the Department of Human Resource Management web page.
Enroll in Health Benefits Online this year! Log in to EmployeeDirect, select Health Benefits record, review your current health benefits record, update your personal information, enroll or make changes to your health plan and/or membership; enroll in one or both FSAs. Enroll online beginning May 1 but no later than May 15 at 11:59 p.m.
Prefer paper? Then complete the fillable health coverage form and return to the Benefits Team no later than the close of business on May 15. The Enrollment Form for Employees may be sent through campus mail to MSC 7009, by fax to 540-568-7916, or by email to firstname.lastname@example.org.
New Plan Administrators
Anthem will administer the outpatient prescription drug program through IngenioRx for the COVA Card, COVA HealthAware and COVA HDHP. Take advantage of new online and mobile tools, including a “medicine cabinet” that stores a list of your medications. Medication Synchronization is a voluntary program that allows you to work with your pharmacy to synchronize your maintenance prescriptions refills once per year so that they are available the same time each month.
PayFlex will administer Health and Dependent Care FSAs and also the Health Reimbursement Arrangement (HRA) for the COVA HealthAware Plan.
Take Control of Your Health Care through Apps
A mobile app, New Engage, will be available for COVA Care and COVA HDHP. In addition, the Aetna Health app for COVA HealthAware participants has been enhanced.
Ask ALEX for Advice
Evaluate and compare health plan options with ALEX, your online benefits counselor! ALEX will use your input to let you know how the different health insurance plans work for you. Visit ALEX at www.myalex.com/cova/2019.
Earn Premium Rewards to Reduce Your Monthly Premiums!
How can you save $17/month on your health insurance and up to a total of $34/month if you and your spouse participate? Visit www.myactivehealth.com/cova to complete or update an online health assessment. It’s as simple as answering a few questions about your health and lifestyle, and in exchange you will receive a personalized report that can serve as your guide toward better health PLUS you’ll save money on your monthly premium! To earn the premium reward beginning July 1, complete or update your online health assessment between May 1-15. Health assessments submitted before May 1, 2018 will not count for the new plan year. To earn a reward after July 1, complete or update your online health assessment by the 15th of the month, and you will receive a reward in about six to eight weeks.
Flexible Spending Accounts
PayFlex will administer Health and Dependent Care FSAs beginning July 1. You will receive a PayFlex Mastercard in the mail after your enroll for your Health FSA for the new plan year starting July 1.
As a reminder you must re-enroll each year to continue participating in flexible spending accounts.
New ID Cards
You will receive new ID cards in June, and you should start using this card July 1.
Michael Glover, JMU's Aflac representative, will be in the Wine-Price Building during open enrollment so you may add, change, or cancel coverage. You may also email him directly at email@example.com.
Please be aware that Human Resources will be observing the modified summer schedule. Contact Human Resources at 540-568-3593 or email firstname.lastname@example.org with any questions concerning Open Enrollment.
Want to stay up-to-date on your benefits? Text HRBenefits to 81437 and receive important benefits information via text!
New COVA Care & COVA HDHP Member ID Cards Issued this Month
Effective July 1, 2019, pharmacy benefits for the COVA Care and COVA HDHP plans will be managed by Anthem Pharmacy, delivered by IngenioRx. New ID cards will be mailed to all COVA Care and COVA participants in April for the purpose of ensuring that the Anthem pharmacy system is ready to process prescription drug claims starting on July 1. You are encouraged to use the interim card immediately. However, if you happen to use your current card, claims will still process as usual through June 30, 2019. The new April ID card is identical to the current card except that it reflects Anthem-specific pharmacy information that will allow the pharmacy to test the Anthem system in advance of the July 1 change. A new Anthem Pharmacy telephone number will also be included.
In mid-June, new ID cards will be issued again for COVA Care and COVA HDHP participants for the start of the new plan year on July 1. These will reflect any changes made during Open Enrollment, but all participants, regardless of Open Enrollment activity, will receive new cards. Once participants begin using the new July 1 cards, previous cards may be destroyed.
Participants currently using mail service or the specialty pharmacy will be contacted directly with information about transitioning their claims to IngenioRx. Participants may contact Anthem Member Services at 1-800-552-2682 with questions.
Our goal with the Benefits Broadcast is to feature a specific benefit each month.
This month’s featured benefit is…Tuition Waiver
The university offers a waiver of tuition (undergraduate and graduate level) to all eligible employees for academic credited courses offered at the university each semester. Refer to Policy 1402-Waiver of Tuition Program for Faculty and Staff Course Work for eligibility, enrollment information, and course restrictions. Books, application fees, special course or departmental fees, and readmission fees are not covered. The waiver policy does not apply to individual courses offered through Outreach and Engagement or other self-supporting programs, except as provided by university policy. Waivers can be used for employees who are fully accepted into the Adult Degree Program. Waivers can also be used for employees who are fully accepted into a Certificate Program or a Degree Program if space is available and with approval from Outreach and Engagement.
All full-time faculty members are eligible for two courses and one lab upon hire. Classified staff are eligible for two courses and one lab after achieving a contributor rating on their sixth month evaluation. Adjunct faculty are eligible for one course per any active teaching semester or up to six months after their last teaching assignment. Wage employees have two options: work 1,000 consecutive hours and receive one course and one lab before having to work another 1,000 hours or work 2,000 consecutive hours and take two courses and one lab per calendar year for the duration of employment without having to reach the 2,000-hour threshold. Please note these classes must be taken one per semester.
Follow the steps below to utilize the Waiver of Tuition:
- Apply for admission into James Madison University through two avenues:• Admissions - application fee cannot be waived • Outreach and Engagement - application fee cannot be waived
- Once admitted, sign up for your class(es) through MyMadison or as directed by admitting avenue
- Fill out the Waiver of Tuition for the classes you registered for
- Have signatures of two levels above you sign the waiver
- Assure the completed waiver is in Human Resources before 5:00 p.m. of the add/drop deadline
Need to Talk with an Expert?
Did you know that every month, company representatives for your benefits are here on campus in the Wine-Price Building? Below is a list of upcoming dates where you could talk with an expert:
- April 17 – ICMA-RC, Steven McGregor, JMU Online Scheduling
- April 19 – Fidelity, Paul Vutiprichar, www.fidelity.com/reserve
- April 23 – TIAA, Jay Colligan, Eugene.email@example.com
- April 24 – TIAA Wealth Management, Antoinette Lucas, Antoinette.firstname.lastname@example.org
- May 1 – Aflac, Boyd Glover, email@example.com
- May 8 – FIRM, American Funds, Phil Harris, firstname.lastname@example.org
- May 15 – CommonWealth One Federal Credit Union, Melissa Bohl, email@example.com