Urban Agenda for the EU Innovative and responsible Public procurement
Innovative and Responsible Public Procurement
The Partnership on Innovative and Responsible Public Procurement creates the opportunity for cities and Member States to work closely together with European institutions to research and assess how to facilitate more use of innovative and responsible public procurement and thus support innovation and sustainability (social, economic and environmental). The Partnership on Innovative and Responsible Public Procurement is one of the 14 Partnerships, and was formally established in May 2017.
Background of the Partnership
Social, economic and ecological issues manifest themselves within urban areas, and should also be addressed by the cities themselves. The EU is indispensable in the sense that EU-wide policy supports cities in their efforts to create the best possible environment for people.
Action plan of the Partnership
Seven European cities, one Member State, several (international) organizations and stakeholders and representatives of the European Commission have together produced an action plan with seven specific actions. The implementation of the action plan is in progress. The end results will be presented mid-2020 to the European Commission and disseminated throughout Europe.
On photo: Koudenhoorn, city of Haarlem
Column ‘partner to speak’; 5 questions to Pavel Broum, representative of the Member State Czech Republic
Czech Republic is involved in the EU Urban Agenda Partnership for Responsible and Innovative Public Procurement. Can you indicate what this involvement entails?
Czech Republic as a Partner of the EU Urban Agenda Partnership can work with other European Public authorities and share the good examples and strategies of Public Procurement. Partnership creates opportunity to meet with partners from other EU Cities, Member States and European institutions and together learn from each other. I am working at the Ministry of Agriculture of the Czech Republic. We cooperate with many Public and Urban authorities in Czech Republic and we coordinate the Operational Programs for Rural Development and for Fisheries. We can make trainings and workshops for local, regional and public authorities and support them to do innovative and sustainable Public Procurement.
To what action(s) do you participate? What can you tell about this action(s)?
We participate in the Action 'Circular Procurement'. In May we organized in Prague a practical Workshop for Czech Public authorities, Cities and Regions with EU experts for Circular Economy Joan Prummel and Mervyn Jones. We are now preparing to set up a network of Public authorities (around 10 -15 organizations, Cities or Regions) they are interested in making a few Circular Procurement pilots next year and sharing the experiences. We would like to be involved in the Action Building Strategy and Knowledge Exchange (Local Competence Centres). We want to learn how effectively we can implement Public Procurement Strategy in our Ministry and support with our experience other Public and Urban authorities in the Czech Republic. We improve our knowledge and try to find practical tools in innovative and sustainable Public Procurement. In the Action Measuring Spend we want to cooperate on developing a spend analysis tool to measure where our procurement spend goes to and then disseminate that results in the Czech Republic.
Are there advantages to the EU Urban Agenda partnership and what are they?
Yes, very helpful is sharing good and bad Public Procurement experiences with EU Urban Agenda partners. We also have a better opportunity to discuss ambitions and problems in the procurement process with the members of the European Commission. As a great advantage can be considered that the experts from different EU Member States from the Partnership can visit Czech Republic to teach and inspire our public procurement officers.
Can you mention a concrete example of a successful IPP action from your country?
Czech Public Authorities started to use more Prior Market Consultations with suppliers to change routine Public Procurement procedures and make them more innovative. We are trying IPP new methods as Best Value Approach, design-build method, FIDIC contract conditions or Building Information Modeling (BIM). We wanted more often a innovative solution from our suppliers for construction works. A good example can be found, for example, with the Czech railway infrastructure (SŽDC), where the public tender for feasibility study of the high-speed rail line Brno - Přerov - Ostrava was successfully conducted through Best Value method. South Moravian Region prepared a tender for construction works by the Children’s Hospital with Speleotherapy according to the BIM model, design-build method and including many environmental aspects.
What has to be the main focus of the partnership and when will it be judged as successful?
The main focus of the Partnership has to be now an implementation of helpful tools and sharing practical examples of innovative and circular Public Procurement. Workshops, expert missions and exchange of knowledge in our countries can help disseminate results of the Partnership. If our local and national procurement officers start to do more innovative and sustainable Public Procurement, it will be a success.
Expert meetings September and November 2019
Four times a year all partners of our partnership come to Haarlem for a two-day meeting. The progress with the 7 actions of our action plan are shared with and knowledge exchange takes place on themes related to innovation and procurement.
Report of the two-day expert meeting in Haarlem on the 16th and 17th of September 2019.
What was discussed?
After working sessions, the action leaders proudly presented their first draft output/products. The making of these drafts, is the result of intensive collaboration between all partners of the partnership. They make use of the knowledge and experience of other regions, cities and knowledge institutions within and outside the partnership. This clearly shows the added value and need of good European cooperation.
A representative from Member State of Italy (see below) gave a workshop for members of our partnership and colleagues from Haarlem about an "Innovation Broker". A number of examples were used to indicate how this is already being implemented in other countries (national and international).
At the end of the meeting we discussed collaboration with other initiatives and networks and the future of the partnership. Lots of opportunities where noted.
Workshop Innovative Procurement Broker
Mauro Draoli (representing Member State Italy) facilitated during the expert-meeting a workshop on Innovative Procurement Brokerage. This kind of broker has a role between the demand and supply-side. The workshop gives a insite on the possible organizational model, the features of an innovation procurement broker and how it practically can support the interaction between public buyers and economic operators.
Innovation comes by challenging the market to come up with a new solutions or, the innovation can come from the market itself. Among other things, a broker has the role to bring the ‘’seeker’’ and the ‘’solver’’ both together.
The broker can play a major role if the demand from the government is not entirely clear, but rather is a search for a creative solution. Italy has experience with brokerage on governmental and regional level. Mauro shared some interesting websites during his presentation:
- InnoCentive was launched in 2001 and bring corporations, government, and nonprofits across a range of industries together to embrace the power of the crowd --> https://www.innocentive.com/
- Challenge enables members of the public compete to help the U.S. government solve problems big and small --> https://www.challenge.gov/
- Herox The Social Network for Innovation. They connect problem solvers to bring innovative thinking to the world --> https://www.herox.com/
Report of the two-day expert meeting in Haarlem on the 25th and 26th November 2019.
What was discussed?
The action leaders proudly presented their final drafts. The attendees gave their reactions after the presentations, making the pieces even sharper and clearer.
Interactive workshop Local Competence Centre
An interactive workshop about Local Competence Centres followed in the afternoon. A Local Competence Centre is considered any formal or informal organization or network consisting of a group of public partners, that work together in any form in the domain of public procurement and thus helping the public sector spending deliver better value by contributing to economic, social, environmental and other local objectives.
Together with the attendees, the proposed working method from the LCC action plan was applied and in this way experienced what steps you should take before you can make a choice about which type of LCC is possible in your situation.
One pager / summary
On the second day, work was done, among other things, on making a summary (one pager) per action of the 7 action plans. This is necessary in order to be able to properly communicate our IPP story to anyone who is involved in procurement.
Gemaakt met afbeeldingen van Lāsma Artmane - "Edinburgh, Scotland" • rawpixel - "untitled image"