PAGE 5 Policies & Procedures // part 3 OF 3



OSOTA scholars use Chromebooks for core courses.

To use this technological device on campus, a Digital Citizenship contract must be signed by both you and your parent and be kept on file. One School of the Arts is committed to raising up a generation of responsible digital citizens who are using technology in a safe, responsible, and respectful way with the ultimate goal to improve their lives. Below are our guidelines and procedures for appropriate and responsible use of technology as an OSOTA scholar.

>> General Use of the Chromebook

  1. You are REQUIRED to bring your Chromebook to school each day, with a fully charged battery. You will not be given the use of a rental Chromebook if you leave your Chromebook at home, nor will you be permitted to charge your Chromebook at school. If you leave your Chromebook at home, you will be required to complete assignments using alternate means (as determined by the teacher).
  2. You will receive disciplinary referrals from your teacher for repeatedly failing to bring your Chromebook to class.
  3. An otherwise functional Chromebook with a dead battery is not an excuse for late or missing work.
  4. Chromebook sound must be muted at all times unless permission is obtained from the teacher for instructional purposes. The use of earphones is not permitted unless allowed by the teacher.
  5. Do not delete any folders or files that you did not create, or that you do not recognize. Deletion of files could result in Chromebook failure, and will interfere with your ability to complete class work.
  6. A lost document is not an excuse for late or missing work. Save to a USB for back up!
  7. Your Chromebook will be subject to routine monitoring by teachers, administrators, and technology staff. Have no expectation of privacy while using One School of the Arts electronic information resources, including the contents of computer files or communication undertaken by way of the computers and/or network.
  8. Teachers and/or OSOTA Administration may conduct an individual search of a your computer, files, music, video, email or other related items at any time, especially if there is suspicion that One School of the Arts policies or guidelines have been violated.
  9. Conserve resources by using print preview, and obtain teacher permission before printing. Avoid using your Chromebook in areas that may lead to damage or theft. When using the power cord, do not leave the cord in areas that may cause a tripping hazard.
  10. Under no circumstances may the you install or uninstall any hardware, software, or peripherals on the Chromebook.

>> Things to Remember

  • Keep personal information about yourself or others off the Chromebook.
  • Keep all passwords to yourself.
  • You are responsible for your individual accounts. Take all reasonable precautions to prevent others from being able to use them.
  • Do NOT loan your Chromebook to anyone.
  • Notify a teacher immediately if you suspect problems with your Chromebook, including breach of security.
  • To prevent loss or damage to your Chromebook, NEVER leave it unattended.

>> Email

  • Email transmissions and transmitted data will not be considered confidential, and may be monitored at any time by designated staff to ensure appropriate use.
  • You are expected to abide by all email guidelines as outlined in One School of the Arts policies.

>> Internet Access/Filtering

  • As required by the Children’s Internet Protection Act, a current filtering solution (blocking and monitoring inappropriate websites) is maintained by the school system for school use on the Chromebook. The school cannot guarantee that access to all inappropriate sites will be blocked. It is the responsibility of the user to follow guidelines for appropriate use of the network and the Internet. One School of the Arts will not be responsible for any problems suffered while on the network or the Internet. Use of any information obtained through the Internet is at the user’s own risk.
  • One School of the Arts will not provide Internet access for home use.

>> Privacy and Safety

Personal information such as a home address, home phone number, information about family members, or personal interests shall not be published on a publicly accessible website or publicly accessible area of a website.

Technology Acceptable Use Policy

General Technology Use

All OSOTA scholars must abide by our acceptable use policy and adhere to the expectations of responsible digital citizens when on a school AND personal device.

We address the Internet as followers of Christ. Immoral, illegal, and inappropriate content in any form is to be avoided. It is understandable that occasionally there could be inadvertent or accidental exposure, and when this happens it should be brought to the teacher or administrator’s attention immediately for further discussion and review.

Unless the overseeing teacher gives prior consent, all access to the Internet will be specific to the tasks and instructions as given. For example, researching a historical event does not grant scholars’ permission to access sporting sites, streaming music sites, or social networking sites. Additionally, these types of sites are not to be accessed at all without prior teacher permission, as their purpose tends more towards entertainment value than educational excellence.

Any threatening, demeaning, or derogatory communications via technology will be perceived as cyber-bullying. OSOTA has zero tolerance for threatening communications.

Any school resources (i.e. email, Schoology, and numerous additional online resources) retain a digital snapshot of who we are; our publically projected image is a reflection to others. As a disciple of Christ and a scholar in the OSOTA community, we should remain mindful of this presence. Additionally, electronic schoolwork should reflect proper writing style and grammar.

All activity over the network, or using school and church technologies, may be monitored and retained. Access to online content via the network may be filtered and restricted in an effort to protect our scholars and staff from accessing illegal, immoral, unethical, and socially questionable or offensive material. As the internet evolves daily, such a moving target requires all users be vigilant and faithful in reporting unfiltered and unacceptable sites, so that we can update our filters and protect the innocence and minds of our community. Misuse of school resources will result in disciplinary action.

This Acceptable Use Policy not only applies to One Church/OSOTA owned devices, it also applies to privately-owned devices accessing our network and other connections while on school property.

Personal portable electronic devices may only be used between classes and by teacher permission during class, in order to schedule work, update calendar events, or similar academic purposes.


All technologies used at One School of the Arts are intended for education and ministerial purposes. All users are expected to use good judgment and to follow the specifics, as well as the heart of this document: be safe, appropriate, careful and kind; don’t try to get around technological protection measures, use good common sense, and ask if you don’t know.

It is the policy of OSOTA to mandate and expect that technology, including the Internet system, be used in a responsible manner. One School of the Arts has established policies and procedures for the use of all technology systems, along with rules governing the behavior for accessing the system. All electronic communications, including email and Internet communications, should conform to the school’s acceptable use policies. Those who do not comply with the standards of behavior outlined in the Internet/Computer Contract, Scholar/Parent Chromebook Agreement, may lose their privileges to use the system and/or be subject to disciplinary action that may result in the loss of network privileges and/or additional disciplinary action, up to and including referral for legal action.

The purpose of the Internet is to augment our information base after other authoritative sources have been exhausted.

Scholars shall have no expectation of privacy when using One School of the Arts email or computer systems. Email messages shall be used only for approved educational purposes. Scholars must use appropriate language in all messages. Scholars are expected to use the system following guidelines approved by teachers or the administration.

Any email, computer application, information on school computers, or computer systems is subject to monitoring by the staff and/or administration. OSOTA retains the right to duplicate any information created by scholars in a computer system or on any individual computer. Scholars who violate these rules, or any other classroom rules relating to computer use, are subject to disciplinary action up to and including suspension from school.

In school, scholar access to, and use of, the Internet will be available only through teacher/adult designee supervision, and as such should be under teacher direction and monitored as any other classroom activity. Users shall promptly report to a teacher or other school employee any message received that is inappropriate or makes the user uncomfortable.

In school, scholars’ email may be accessed for classroom related use only. Email is not guaranteed to be private. People who operate the system do have access to all mail. Messages relating to or in support of illegal activities will be reported to authorities.

All copyright issues regarding software, information, and attributions of authorship must be respected. If you are unsure whether or not you can use a specific item, you should request permission from the copyright owner. Copyright law can be very complicated. If you have questions, ask your teacher. The unauthorized copying or transfer of copyrighted material will result in the loss of network privileges.

  1. Do not use abusive, vulgar, profane, lewd or inflammatory language in email messages.
  2. Make your messages short and to the point. Do not tie up the network by downloading large files or pictures.
  3. Do not reveal your personal address, phone numbers, social security number, or any other personal information.
  4. Do not vandalize Chromebooks, computers, network devices, or alter software.
  5. Do not deliberately spread computer viruses.
  6. Do not intentionally search for, view, and/or distribute inappropriate materials.
  7. In compliance with federal guidelines, One School of the Arts has installed and maintains a filtering device that is monitored on a regular basis. Access to the Internet is not a right, but a privilege. If scholars violate rules, they will lose access privileges and may be subject to disciplinary action.
  8. Comments that are sexually suggestive, humiliating, or threatening are not allowed.
  9. Email or posted messages that include insulting words or expressions intending to injure, intimidate, bully, or harass others are not allowed. These prohibited behaviors include, but are not limited to, derogatory comments with respect to race, religion, gender, age, or disability. Our school has a zero-tolerance policy for bullying.
  10. While the school respects the right of employees and scholars to use social networking sites (i.e. Facebook, Instagram, Twitter) to communicate with others, any postings referencing One School of the Arts shall always be professional and respectful of the school, OSOTA employees, parents, and scholars. Use of social media is prohibited while on school premises unless directed by a teacher; social media being defined as any site where communication with another person takes place, such as YouTube, Vine, SnapChat, Kik, YouNow, Twitter, etc.

Any take-home technology (i.e. scholar Chromebook) shall be used in the same manner as if it were at school.

>>Examples of Inappropriate Use:

  • Deleting any folders or files you did not create or that you do not recognize.
  • Sharing login/password with another person.
  • Logging on to another person’s computer without his/her permission.
  • Using Chromebooks not assigned to you. (Teachers may allow scholars to look on with another scholar for instructional purposes only).
  • Removing labels and identifying stickers on the Chromebook.
  • Attempting to bypass web filtering.
  • Videoing or taping on school property. (Not permitted unless it is related to a school assignment).
  • Emailing or chatting during class when not related to a school assignment.
  • Using profanity.
  • Gaming.
  • Cheating.

Consequences include, but are not limited to:

  • School suspension
  • Loss of technology privileges up to a semester
  • Expulsion

>> Examples of Unacceptable Use: (this list is subject to change)

  • Inappropriate communication to the faculty or staff
  • Threats and/or cyber bullying of any kind
  • Using a Chromebook to plan a fight, cause harm, or commit a crime
  • Logging into a Chromebook/application using a stolen login
  • Possession of inappropriate files
  • Pornography can be a felony offense, and if so will be turned over to authorities
  • Manufacturing – using a camera to create inappropriate pictures/movies
  • Distributing – sending/sharing inappropriate files with other individuals
  • Images of weapons
  • Gang related files
  • Bootleg movies or music
  • Intentional actions which are harmful (or potentially harmful) to the Chromebook or charger
  • Habitual and intentional disregard for the Chromebook

Consequences include, but are not limited to:

  • After-school detention
  • Saturday school
  • School suspension
  • Disciplinary probation
  • Dismissal
  • Being reported to the authorities


Digital Citizenship
Purpose of a Signed Contract
Know the Consequences for violating technology policy


Created By
Rhonda Adorno

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