How to Send an Email Cover Letter from indeed.com

Today, including a cover letter as an attachment is the norm—whether as part of an online job application or in an email. Cover letter emails highlight your accomplishments and motivate the hiring manager to read your resume and set up an interview.

How to email a cover letter

Follow company instructions

Email cover letters can generally be sent one of two ways: as an email attachment or as the body of your email. Before sending your cover letter, check the company’s job application guidelines. Some companies prefer attachments, while others prefer it to be in the body of your email message. Keep in mind that if you don’t follow the employer’s instructions, your application may not be considered.

In less than 60 characters, include your full name and the job title.

Example: Cover Letter: Your Name for Job Title

Use a professional email address

When submitting a cover letter via email, your email address matters. Use a professional email address made up of your first and last name: andrewchen@email.com. If your full name is already taken, try using a combination of your name and initials Avoid using nicknames or numbers.

Add an informative subject line

A straightforward, informative subject line increases the chances that the recruiter or hiring manager will open your email. Since employers may be hiring for several positions, it’s important that they can immediately identify which role you’re applying for before they open the email.

Send your cover letter as an email attachment

Attach your cover letter to the email only if the job posting specifically requests it, especially since some companies automatically block emails with attachments to prevent computer viruses.

Save your file correctly

Save your file as a .doc or .pdf to preserve the original appearance of your cover letter. Additionally, change the file name to First Name-Last Name-Cover-Letter (e.g. Alice-Smith-Cover-Letter.doc) to make it easier for the hiring manager to view your cover letter once they’ve downloaded it from the email.

Include a brief email message

Write a simple message in the body of the email to let the hiring manager know you’ve attached your cover letter. Never leave the email message blank, since it can confuse whoever opens it. Your short email message might look like:

Dear Ms. Garcia,

Please see my attached resume and cover letter for the [Job Title] position.

Let me know if you would like any more information.

Thank you for your consideration!

Jacob Kurtz


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