4 Steps to Meet Your Parent Group Budget

We have tons of experience helping schools achieve budget success and meeting these financial goals really comes down to 4 key steps. Take a look at our helpful guide to get you started on the right track to meeting your budget goals.

1. Allocate the Money Ahead of Time

Even before you start fundraising, it's important for you and your team to decide exactly what the money will be used for.

Be specific, parents will be more inclined to support a fundraiser when they can visualize how it will directly benefit their child. “General budget needs” does not create a visual because it’s simply too broad. Be specific by listing which field trips, assemblies, specific school event(s) or playground enhancements, etc. will receive money through the efforts of your fundraiser.

Check out these examples from Manitas Elementary and Dry Creek Elementary to see how they used our pie chart visualizer on our online system to display where the funds from their Read-Athon & Fun Run will be going!

2. Set Your Overall Goal - Then Chop It Up!

Determine the total amount you need to raise through your fundraiser - ideally, make this one of the first steps you take before fundraising. Add in the estimated cost of the fundraiser to net your total budget goal (this includes cost of incentives, advertising, food, online donation software, etc.). Having a set goal makes the process of budgeting much more achievable!

3. Create Individual Student Donation Goals

Determine the amount each student will need to raise to meet your overall budget goal. To do this, simply divide your fundraising goal by the number of enrolled students.

  • Example: $15,000.00 / 500 students = $30.00 per student pledge goal.
  • Add $10-$20 to the student donation goal as a cushion to account for those who do not participate on a monetary level, as well as to offset the additional costs of your fundraiser.

4. Utilize Student Incentives

Teachers from Lampeter Elementary encourage students to keep bringing in donations for their first annual fundraiser by dressing up as flamingos and running the obstacle course!

Fundraising incentives are prizes or rewards for students who meet donation goals. This could be in the form of dollar amount ($25 = school flair item, $50 = gift card, $200 = raffled tickets to a local show, $350 = lunch with the principal); or, it could be determined by goals - such as meeting a student goal, classroom goal, grade goal, or overall school goal.

Check out our fundraising incentive's blog post to see why it's a great idea to motivate students, teachers and parents to meet and exceed donation goals.

Created By
The Get Movin' Crew


Created with images by rawpixel - "untitled image" • rawpixel - "untitled image" • Fabian Blank - "Cute piggy bank"

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