How to Send a Mail Merge

To send a Mail Merge you will need to place the letter or text you want sent into a Microsoft Word document.

You will also need to create a Microsoft Excel spreadsheet with emails that you would like it sent to as well as any "fields" that you want to include in your letter.

You will then go back to your Microsoft Word document (email letter) that you want to send to begin the mail merge.

A few final tips:

  • Make sure that your spreadsheet does not have any columns or rows "hidden". A mail merge will send to anyone on the original spreadsheet. It can be helpful to copy only the fields that you want into a new spreadsheet.
  • Due to FERPA regulations, please send an individual email for each student. This makes sure that an instructor doesn't simply forward your email along with several student's personal information on it.
  • Check your "sent" box after you've hit "ok" in "finish/send" to make sure the emails were sent. If there are many recipients, you can watch them go out.

Your messages have been sent!


Created with images by sporkist - "mail" • marc falardeau - "YOU'VE GOT MAIL"

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