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A brief guide on Student Engagement in the CQEM course team meeting  Encouraging students as co-creators of their educational experience

In this session...

  • What do we mean by Student Engagement in the CQEM course team meeting?
  • Why is it important?
  • How can it be achieved effectively?

Introduction

It is a key aim by the Quality in Learning and Teaching committee (QuiLT)to increase student engagement within the Course Quality Enhancement Monitoring (CQEM) processes particularly during the course team meetings which takes place in the autumn and summer of every academic year.

Following this aim, a pilot study was conducted on 'Student Engagement in CQEM' in the 2014/15 session. It was identified by the students and the staff involved in the pilot scheme that student engagement in the CQEM course team meetings added significant values.

What is Student Engagement in CQEM?

Student engagement in CQEM simply means involving students as active members during the course team meetings where enhancement and quality assurance processes are discussed.

Why is Student Engagement in the CQEM meeting important?

It was identified from practices and feedback from staff and students that engaging students in the CQEM course team meetings provided:

  • a good platform for students and staff to work as partners in discussing and suggesting action plans on how to enhance their course using the CQEM report template.
  • transparency of the CQEM process.
  • opportunity for course teams to know the coherence of courses from students’ point of view.
  • opportunity for course teams to understand the needs and priorities of students from their courses.
  • opportunity for course teams to explore students’ feedback when developing actions plans.

Some comments from staff and students

‘I've learned how the course works behind the scenes and how much work actually goes into teaching and quality assurance.’ -student from HLS
“It was extremely useful to have the students involved in the process and to share their ideas. A lot of what has been discussed we are already implementing on the PG courses and it has helped to validate the changes we want to make. A special thank you to the students themselves and for their support and participation in the scheme as it was invaluable and the staff left the session feeling much more motivated and proactive to continue to review our practices and make further changes for the benefit of the students themselves. It was probably the best CQEM meeting we have had for some time!” - Course director from FBL

How will students be involved?

Before the meeting:

Every course team is encouraged to involve at least four students from across all levels in their CQEM meetings. Any student can be involved including the students reps.

Face-2-face training and online briefings will be available to all selected students to support their involvement with the CQEM process.

The students will meet as a team to discuss and comment on the CQEM report.They will also agree and write their Student Statement as indicated on Page 2 of the CQEM report form.

The course director will allocate a time slot (usually 2 to 3 hours) for student engagement discussion at the course team meeting.

Course directors are responsible for inviting their students to the CQEM course meeting.

During the meeting:

  • The students are to be viewed as partners.
  • Ensure the names of students and staff in attendance are included on the CQEM report.
  • The CQEM report will be discussed as well as student feedback.
  • Discuss and record actions with the students.

After the meeting:

  • The course director will update the CQEM report and action plan following the meeting
  • Ensure that the students are copied to receive a copy of the final report.
  • An annual report on the percentage of courses where students were engaged with the course team meetings will be presented at the QUILT committee meeting by the Student Engagement Research Officer.

Thanks for your time. Please, do not hesitate to email me on ab3404@coventry.ac.uk if you have any question or need further information.

Created By
Chidimma Okoye
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