AT SOUTHAMPTON CAMP & CLUB, WE ARE COMMITTED TO PROVIDING THE SAFEST CAMP EXPERIENCE THIS SUMMER THROUGH 10 CORE PRINCIPLES & ESSENTIAL PROTOCOLS (each one will be expanded upon in the following pages)
- Proactive Health Management Plan - Pre-Camp Testing/Screening + Daily Monitoring of Campers & Staff + Ongoing Symptom Tracking
- Sanitizing & Cleaning of all Facilities, Activity Areas and Equipment/Supplies
- Commitment to a Reduced Enrollment – Pausing enrollment in April gives us the ability to allow those families on the Waiting List into camp when we know if we have space, and ultimately operate with fewer campers at camp, and with fewer campers in each group/pod.
- “Small, Self-Contained Camper Groups/Pods” Which Will Not Interact or Mix With Any Other Group/Pod(s) Throughout the Day
- Rebuilt Group Schedules With Specific Objectives - Maximized Outdoor Programming, Activity Modifications, One Swim/Day Instead of Two (reduces # of times changing is needed) and Built-in Handwashing/Disinfecting Time After Each Period
- “Closed Campus” With No Parents/Visitors Allowed With the Exception of Parking Lot Drop-Off/Pick-Up
- Modified Transportation Systems – in order to provide the strongest “quality control”, we will be monitoring our campers and staff's health on a daily basis. All campers will have temperatures checked with an infrared non-contact thermometer before being allowed into camp. Bus transportation to and from camp will be available the end of your street depending on location utilizing larger, 45-seater buses at under 50% capacity for physical spacing. Masks or face coverings will be required on the bus. Further information to follow.
- Modified Camp Program – the FUN will be the same this summer but it will be without “Large or Full-Camp Gatherings”, Outside Entertainment, Individualized CLUB Electives (now a group choice for campers 5+). In addition, similar to "snow days" for school, we will have three "rain days" where camp would be cancelled in anticipation of a full day of inclement weather (which would otherwise require campers to be indoors at camp throughout the day). If we are closed to to rain for more than 3 days, we will be crediting parents 50% of tuition for each additional day.
- Modified Lunch Operation – Outdoor, Shaded Picnic Areas for Pods To Enjoy Lunch Separately
- Assigned Indoor Facilities & Bathrooms by Group/Pod to Minimize Cross-Interaction. All bathrooms will be continuously disinfected throughout the day.
Pre-Camp Testing/Screening for ALL Campers & Staff
All campers and staff will be required to take a COVID-19 test for active infection within 1 week of the start of their enrolled session(s). Proof of a negative result must be sent to our camp office prior to opening day to attend. This allows us, to the best of our ability, that the camp season will begin COVID-free.
- Parents have the ability to take their child to any certified COVID-19 testing location and proof of the negative result must be emailed to firstname.lastname@example.org within 7 days of a camper's start-date.
- For a convenient, at-home option, we have partnered with Vault Health through Rutgers University's RUCDR Infinite Biologics laboratory which offers a self-administered saliva test (https://www.vaulthealth.com/covid) with 24-48hr results. Depending on your health insurance, the test may be covered-in-full (otherwise $150).
- We will send a separate email specific to PRE-CAMP TESTING two weeks before opening day with information and links to make the process as straight forward as possible.
- ONLY those with a NEGATIVE test result will be admitted into camp.
- Campers who test POSITIVE must wait two weeks (10 camp days) and test negative at least 10 days following the positive result – or until they get two NEGATIVE test results, separated by 24-hours or more. Parents will be responsible for paying for additional testing
All campers and staff will be required to submit a pre-camp online health history and questionnaire with COVID 19-specific questions (i.e. have you cared for or lived with a person who tested positive for COVID 19 in the last 30 days?)
** We have made the decision to proactively cancel all international staff placements without a US Passport for the summer.
Daily Monitoring of Campers & Staff
- Parents are our first line of defense – please DO NOT send your child to camp if they have a fever, sore throat, body aches, cough, difficulty breathing, feel fatigued or have an unexplained loss of smell or taste.
- Upon arrival to camp or prior to getting on one of our camp buses, campers will be screened by our health center, leadership team and/or bus counselor for symptoms and a temperature check using an infrared touchless thermometer – any child with a temperature over 100.0 will not be allowed in camp.
- Counselors and staff will be trained throughout orientation on how to monitor their campers’ wellness throughout the day (i.e. lethargy might equal a fever) and will proactively check in with our Nurses when necessary.
- Fevers and Multi-Symptom Management - any camper who is sent home from our Health Center with a fever and/or any two symptoms of COVID-19 (i.e. coughing, sneezing, etc.) will be required to be cleared by a local physician (no virtual health care) before returning to camp - the same would apply if a parent reports to us that they are keeping their child home with a fever and/or any two symptoms of COVID-19.
- We have updated our standing order for fevers this summer which will now require campers to be 48 hours (minimum of 2 full camp days) FEVER FREE without the use of a fever-reducer (in addition to being cleared by a physician) before returning to camp.
- We will be crediting parents 50% of pro-rata daily tuition for each additional "sick day" after the following "allotment" to encourage parents to keep their child home if they are not feeling well (with a maximum of 30% of your enrolled days available as sick days for credit to 2021):
- Campers Enrolled 5-6 Weeks = pro-rata credit after the 3rd "sick day" home.
- Campers Enrolled 3-4 Weeks = pro-rata credit after the 2nd "sick day" home.
- Campers Enrolled 2 Weeks = pro-rata credit after the 1st "sick day" home.
Upon “signing in” each morning, all staff members will be screened by our health center for symptoms and have their temperature checked using an infrared touchless thermometer – any staff member with a temperature over 100.0 will not be allowed in camp.
- ALL counselors and specialists will be required to wear face coverings when engaged with campers throughout the day - we have purchased "tie-dyed fandanas" for every staff member to wear which provides a friendly, safe and more-comfortable option all-around.
- Staff members will agree to an “honor code” requiring them to follow all social distance guidelines outside of camp hours
- Trained SCC health center team of Nurses will assess all campers/staff with possible COVID-related symptoms
- Quarantine facility will be established on-site, and a Hamptons-located facility will be used in the event of positive staff cases (not on camp).
Specialist Staff (i.e. Arts & Crafts, Basketball, Nature) will disinfectant any/all shared surfaces and supplies at their location between activity periods.
What is the policy if a child or staff member contracts COVID-19?
- ALL families and staff are required to notify SCCC if any camper, staff member, or family members test positive for COVID-19.
- The case will be reported to the proper health authorities, and all families and staff within the group will be notified immediately.
- For full transparency and to make sure our entire SCC camp community is on the same page, a "full camp email update" will be sent but the privacy of the individual will be kept under strict confidentiality.
- All facilities that the individual came in contact with will be deep cleaned and disinfected. Some areas may need to be closed for 24 hours.
- We expect that local contact tracing regulations will require all campers and staff who came in “close contact” (less than 6 ft for at least 10 minutes) with the individual will be required to quarantine for 14 days.
- Other campers or staff that may have had “proximate contact” (interactions greater than 6 feet within a shared space) will likely be asked to self-monitor for symptoms if local health guidelines require.
- Families will receive a 50% credit or refund, pro-rata based on their respective enrollment, for any missed camp days due to required quarantine.
Campers and staff members will be required to wash or sanitize hands upon arrival each morning, after every activity period, and before/after organized group snacks + lunch.
A designated team of 3-4 support staff members, always wearing proper PPE, will continuously disinfect all changing cabins (between groups changing), bathrooms, shared play facilities and sports equipment using EnvirOx’s H2Orange2 Hyper-Concentrate 112 – EPA & NSF approved.
- ALL areas in camp will receive an electrostatic disinfectant spraying with EvaClean’s PURTABS disinfectant – approved for COVID-19 use – EPA-registered hospital-grade.
- Hand sanitizers placed in every changing cabin and lunch picnic table as well as with every group and activity area.
- Portable handwashing sinks will be installed and available around campus this summer.
- Staff will be trained to constantly ensure that proper hand washing procedures and hand sanitizers are followed by their campers and co-counselors.
- Support staff will wear proper PPE items when cleaning & sanitizing.
- Every 30 days all interior spaces and outdoor facility surfaces in camp will receive an electrostatic spray delivery of Viaclean’s BIOPROTECT long-lasting disinfectant (90-day life).
Group counselors will have a "to go" backpack for their pod that will include hand sanitizer, gloves, tissues, cups for drinking stations and more.
Specialist Staff (i.e. Arts & Crafts, Basketball, Nature) will disinfect any/all shared surfaces and supplies at their location between activity periods
- Each Group or 'Pod' will have a maximum of 10 campers and 2-3 counselors (we will make every effort to accommodate at least 1 friend request per camper) and will stay together all day at camp. There is a possibility that pods can have up to 12-14 campers depending on the final guidance by the State of New York.
- From arrival to departure, each Pod will essentially be their own self-contained group operating within their own "camp within a camp" schedule.
- Each pod will have its own separate and assigned arrival/dismissal locations, air-conditioned “cool down zones”, changing cabin time, swimming areas in the pool, bathrooms, lunch picnic tables, etc. and will not interact or mix with any other group(s) throughout the day – any shared facilities will be disinfected between pod uses (i.e. changing cabin)
- Campers will not be required to wear face coverings/masks in camp while participating in any/all regular camp activities. Campers 5 years and older will be only be asked to wear a face coverings (fandana style - provided by camp) if 6 ft of distancing is not possible between Pods (i.e. in the event campers need to be moved indoors quickly in inclement weather). Campers will also be asked to wear a mask if after being brought to the Health Center, if they have a fever or are exhibiting any symptoms of COVID-19.
- While activities and traditions like our STARFISH lineups and Color War have always been organized as full-camp or large group gatherings, all special programming this summer will be re-structured to accommodate socially distanced pods.
Maximized Outdoor Programming
- Covid-19 has a lower infection rate outdoors vs. indoors and is killed by direct exposure to the sun so campers will be OUTDOORS as much as possible. We have assigned “air-conditioned cool down zones” to each pod that are available whenever necessary throughout the day.
- Our SCC program will include all of our traditional activities with small modifications to those not conducive to regular cleaning or physical distancing.
Similar Activities with Specific Modifications
- Only 1 group/pod will be scheduled at each activity period
- Increased disinfecting & cleaning between uses
- We have modified our swim schedule so that each pod will have their own dedicated section of the pool. No more than (1) Stepping Stones pod will be in a pool at one time and only (2) podss in Upper Camp will occupy a pool(s) at one time (opposite ends of the pool - depth appropriate).
- Instead of (2) 30-minute swims daily, campers will have (1) 30-minute swim each day (reducing the # of times changing is necessary).
- Sprinkler times and 'cooling off' periods each day will also be scheduled.
- We anticipate that we will not be able to offer the same type of (if any) swim instruction program as previous summers due to social distancing regulations with our lifeguard team…we are brainstorming ways to make it happen in a modified way and will share more information when available.
- IMPORTANT – all campers will be swimming in age-appropriate pools/depths where their feet CAN ALWAYS TOUCH THE BOTTOM OF THE POOL.
- KEY FACT - research has shown that Covid-19 is killed by chlorine and there is currently no evidence that Covid-19 can be spread to people through the water in a pool.
SAMPLE SCHEDULE BELOW (to basically provide a visual of what the day will look like…and it won’t look that different from what they’ve known and loved all these years)
- The SCC campus will be closed this summer to all visitors – only campers and staff will be allowed beyond the parking lot for drop-off and pick-up systems
- All Parent Visiting Days and Parent-Invite Special Events have been cancelled.
- Tutors, specialists, etc. will unfortunately not be allowed to provided services at camp this summer.
- Outside Entertainment will be replaced with internal programming.
Deliveries, Packages, Repair Personnel
- ALL delivery personnel must wear proper PPE when leaving their vehicle and be temperature checked upon arrival
- Fresh gloves – SUPPLIED BY THE CAMP – will be worn by all delivery personnel.
- Food cases and other wrapped items will be disinfected before handled.
- Repair personnel while in camp must wear proper PPE camp-issued gloves.
- All delivery & repair personnel MUST maintain a 6 foot distance from staff.
In order to provide the strongest “quality control”, we will be monitoring our campers and staff's health on a daily basis. Parents/caregivers that decide to drop off campers in the AM will need to follow below:
- Families will be assigned staggered “morning drop-off” windows by the age of their child(ren) - specific times will be provided closer to the start of camp.
- Parents/Caregivers should drive into camp wearing a mask or face covering – and remain in their car.
- A member of our Health Center or Leadership Team will open the door for each child and perform a temperature check using a non-touch infrared thermometer.
- Campers will walk from their car to their pod's designated arrival area.
- Parents/Caregivers are asked to please NOT engage in discussion with staff at drop-off/pick-up so that we can ensure a smooth and efficient operation. Please send an email or call camp with any questions, comments or requests.
- We will have a specific "Separation Location" in our parking lot for campers who may have trouble getting out of the car or require a little more time to say good-bye - please note that all separation does need to occur in the parking lot as parents are not allowed onto camp grounds.
AM & PM BUS TRANSPORTATION
Bus transportation to camp & home will be available with pick-up & drop-off organized at street ends in large buses (information on exact locations will be sent in a separate transportation email).
- Buses will be large, 45+ passenger buses to ensure social distances between campers (1 camper per bench in the window seat with every other row skipped) with a commitment to less than 50% capacity.
- All campers will be temperature checked by SCC staff prior to getting on the bus. Any camper recording 100.1 or higher will not be permitted on the bus.
- Campers will be assigned seats each week – buses will be completely cleaned and disinfected before/after every trip each day
- The bus driver and SCC bus counselor(s) will always wear proper PPE while on the bus.
- Campers will be required to wear face coverings or masks while riding the bus
- Please note that if you have a camper that finds it difficult to wear a mask, we ask that you drop-off and pick up your camper. Our Bus staff cannot be responsible for making campers wear masks.
- All windows will remain open on the bus to increase cross airflow with the air-conditioning system on maximum setting.
- PLAYDATES - IMPORTANT - please note that we will NOT be able to accommodate any playdates on the bus home this summer.
- Parents/Caregivers should drive into camp wearing a mask or face covering – and remain in their car.
- An SCC Leadership Staff member will direct to a specific pick-up location
- Campers will be escorted by one of their pod counselors to your car.
- “Signing Out” your child(ren) will be performed at the gate before leaving camp
Parents will be allowed to schedule "Early Pick-Ups" for their child by reservation only. We will have a specific number of Early Pick-Up times assigned to 15 minute windows throughout the day that are available on a first-come, first-serve basis starting on the morning of the requested day (cannot schedule in advance of the current day) - parents must call or email our camp office to reserve an early pick-up time.
- Parents/Caregivers should arrive to camp wearing a mask or face covering – and remain in their car.
- An SCC Leadership Staff member will direct you to a specific pick-up location in the parking lot.
- Campers will be escorted by one of their pody counselors to your car.
- “Sign Out” will be performed at the gate before leaving camp.
While activities and traditions like our STARFISH line ups and Color War have always been organized as full-camp or large group gatherings, all special programming this summer will be re-structured to accommodate socially distanced pods.
CLUB Electives, typically an individual choice, will be structured this summer as a pod choice on a rotating basis (campers 5+) to prevent any cross-over at activities.
No Camp on Rainy Days
- Similar to schools closing for snow days, we will be adding 3 rain days to the schedule this summer (1 for every 2 weeks of camp) where camp would be cancelled in the event of a full day of anticipated rain.
- Parents will be notified by 7:30 AM of any camp day that camp is either cancelled for that day OR we are OPEN but on “Rain Alert” so that they should be prepared for an early dismissal if necessary later in the day - we do not have the indoor facilities at camp to run our program for an extended period of time indoors.
- If we are closed to to rain for more than 3 days, we will be crediting parents 50% of tuition for each additional day.
- More information will follow on how we’ll handle camp closing for rainy days.
- Lunch will be eaten outdoors this summer in shaded picnic areas with assigned tables and times for each pod
- Lunch tables will be spaced adequately to avoid any crossover.
- Our daily lunch menu will consist of a 2-week rotation of our campers’ favorite meals.
- Meals will be prepared for each individual group in “to go” serving dishes with the following items being our staples: Hot Lunch (i.e. Pizza, Baked Chicken Tenders, Mac & Cheese, etc), Pasta, Salad, Bagels, Yogurt
- Counselors will bring trays to their pod’s table & serve with gloves & masks
- Each pod will have their serving utensils & water pitchers for their table.
- Tables will be properly cleaned between each lunch period.
Snacks - Snacks - Morning & Afternoon
- Campers will enjoy both a morning (i.e. variety of Annie's products) and afternoon snack (i.e. Chloe's Ice Pop)
- Snacks will be individually wrapped or packaged.
Groups Will Be Assigned Indoor Facilities & Bathrooms to Minimize Cross-Interaction.
Each pod will have an assigned indoor/air-conditioned or tented facility to be used as separate "cool down zones" or "mid-program rainy day holding pattern" locations. In addition, bathrooms will be assigned by pods to mitigate cross-interaction and reduce the number of shared facilities on the aggregate. All bathrooms will be disinfected throughout the day.
665 Majors Path, Southampton, NY 11968, United States
Phone: 631-488-4700 ext. 1 / Email: Fun@SouthamptonCC.com