As of Monday the 26th OneDrive has been turned on for all SALS users.
You can find our quick start guide in the Office 365 section of the JA Projects site http://japroject.sals.edu/office365/index.html
Microsoft also has some quick videos that can help you get a feel for how to use one drive.
Encryption: OneDrive & Email
Some questions that have come up:
Do encryption policies also include notices sent out (ex. Holds or Overdues)?
No, notices are unable to be encrypted. The intent of the policy is really to safeguard information shared about a patron between entities not involving that patron. For example, between libraries, SALS, and JA.
Your notices also have an email confidentiality disclaimer similar to this at the bottom of each email:
If you believe you have received this message in error or do not wish to receive this information via email, please reply to this message. This message contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this email. To report this message as spam or offensive, please send e-mail to email@example.com including the entire contents and subject of the message. It will be reviewed by staff and acted upon appropriately.
* This is from the JA Security Policy Email Policy section 4.3.2 Email Disclaimers
How does encryption work with OneDrive and Email? For example, if we attach an item from OneDrive that we are sending do we save it encrypted prior to the email then do we have to encrypt the email if the file is already encrypted?
Think of it this way. Is the information in the email message sensitive? If yes, encrypt the email.
- Email message contains patron name and barcode or password = encrypt
- Email message contains only barcode = no need to encrypt
If a file on OneDrive contains sensitive information it must be encrypted.
Option 1: You need to share an encrypted file with sensitive information with someone within the organization.
What are the benefits of sharing the file (as shown in the video) as opposed to sending it as an attachment?
- Sharing the file allows you to have more control over sensitive information. You can control who can edit or view the file. And you can remove access to the file when required.
- Having only one file, instead of multiple copies sent as attachments, limits the risk of inadvertent sharing.
Option 2: You wish to share sensitive information with someone beyond SALS/MVLS.
Think hard about why you need to share this information, who will have access, and the longevity of the file's existence.
For complete documentation visit the JA intranet Select Office 365 in the upper right hand corner. From there you can get the full information on Email encryption for both the web app and the desktop app.
Confidential Data includes
From the JA Security Policy pg. 32
Confidential Library Patron data:
- Addresses, phone numbers, email addresses, driver’s license numbers, reading history for staff and/or ILS patrons
Confidential Personnel and Financial data:
- Payroll, banking, social security numbers for JA and system staff; member libraries should have a similar local policy in place for this data
- Credit Card data–all data pertaining to credit cards; for MVLS/SALS Joint Automation no credit card data is retained on JA servers or the ILS, however it does pass through the MVLS/SALS Joint Automation network (in an encrypted format) when credit card payments are accepted on pin/pad terminals connected to self-checks and/or staff workstations. For accepting credit card payments via the PAC, credit card data is never on our network or servers because the payment is made from outside our network and it is done via https (redirect and postback method) directly to a 3rd party.
Summer Reading 2019
Instructions for Accessing the 2019 "A Universe of Stories" Online Manual
Go to https://cslpreads.org/
- Login--in the upper right hand corner
- Click on Proprietary Downloads in the menu bar.
- The first time you enter this section, you must request the on-line manual access code for the 2019 manual by clicking on Obtain 2019 Online Access Code
- Choose NY, then fill-in the following form. Your code will then appear on the screen and should be emailed to you.
What’s in WordPress 5.0?
WordPress 5.0 introduces the new block-based post editor. This is the first step toward a streamlined editing experience across your site.
The developers understand that some sites might need some extra time, though. If that’s you, please install the Classic Editor plugin, you’ll continue to use the classic post editor when you upgrade to WordPress 5.0.
Twenty Nineteen is WordPress’ new default theme, it features custom styles for the blocks available by default in 5.0. Twenty Nineteen is designed to work for a wide variety of use cases.
When is the WordPress 5.0 release date?
The WordPress core team has scheduled a proposed release date of November 27th, 2018. While that is the estimate at this time, the core team has also built a lot of wiggle room into that schedule.
First off, they say that “We know there is a chance that 5.0 will need additional time, so these dates can slip by up to 8 days if needed.”
And if those 8 days aren’t enough, there’s another contingency to move the release back to January 22, 2019 to avoid releasing it too close to the Christmas holidays.
At the earliest, you might see WordPress 5.0 on November 27th, 2018.
But if the team doesn’t feel the release is ready, WordPress 5.0 could be released as late as January 22, 2019.
Girls Who Code
Girls Who Code Clubs are FREE after-school programs for girls in grades 3-5 or grades 6-12 to join a fellowship of supportive peers and use computer science to change the world. Clubs are led by facilitators who can be teachers, librarians, parents, or volunteers from any background or field. No prior computer science experience is required; many facilitators have no technical experience and learn to code alongside their Club members.
Community Conversations Across Neighborhoods: Dialogue-Driven Programming
NOTE: This webinar WILL BE RECORDED. The recording will be available for free viewing at the link below starting on Dec. 6.
Libraries have the potential to inspire local dialogue on timely issues across communities, positioning library staff as trusted facilitators. Join us for this free one-hour webinar to hear how New York Public Library created a conversation series on important issues in the diverse communities they serve.
In February 2017, the New York Public Library (NYPL) launched a Community Conversations pilot with the goal of further establishing branch libraries as key civic convening centers, providing space, information and quality discussion for communities to better understand and problem-solve around local issues.
Aligning with the ALA Public Programs Office’s Libraries Transforming Communities initiative, NYPL’s Adult Programming and Outreach Services (ORS) Office developed an original 11-month training program with staff from 16 branch libraries that resulted in a series of unique, community-led programs.
Program boundaries were kept flexible enough for branch staff to be able to design programs with their own diverse neighborhood communities in mind. Branches experimented with a variety of tactics to ensure community focus, including community issue voting boards, a public planning committee, community-mapping and final program sessions that invited attendees to discuss next steps.
Participants of this session will learn:
In the News
The 2018 New York Times/New York Public Library Best Illustrated Children’s Books
Every year I'm amazed by how beautiful and breathtaking picture books are. Here are some of the best from this year