Proposition 51 Bond Resources Approved
Community Colleges League of California
Thanks to persistent messaging and over a dozen advocacy days with community college district leaders from throughout California to demonstrate the urgent need and value of college facilities, Governor Gavin Newsom and the State Legislature approved funding for all projects in the 2019-20 Capital Outlay Plan. The 2019 Budget Act includes $535.3 million in capital outlay funding from Proposition 51, a measure approved by California voters in 2016. The funding will support 20 continuing projects and 39 new projects.
ANALYSIS: Unquestionably, Proposition 51 will result in positive improvements on infrastructure. It should be noted that only projects (including those which are Proposition 39-related) approved by the California Community Colleges Board of Governors in September 2018 will be funded by Proposition 51 (at this point). This impacts Procurement/Purchasing offices since the funds may increase activity with regard to local Board approvals, bidding, and issuance of purchase orders.
Assembly Bill 1809
On June 27, 2018, Assembly Bill 1809 was signed into law by California's Governor. Below are some of its highlights that have direct impact on California Community Colleges procurement and business offices:
- Establishes the California Community Colleges as one of the state's 3 segments of public post-secondary education in the state (in addition to CSU and UC).
- Appropriates $13,500,000 to support technology advancements and innovations in financial aid processing and management systems at the community colleges in order to streamline financial aid verification and to enable the community colleges to more efficiently process state and federal financial aid grants.
- Appropriates $10,000,000 for allocation to community college districts. At least $9,750,000 of this appropriation be used to provide a funding incentive to each community college district that is designated as a “hunger free campus” pursuant to existing law. Up to $250,000 of the appropriation be used for a systemwide study related to student hunger, housing, and basic needs issues.
- Appropriate $10,000,000 to support mental health services and training to be allocated as grants to community colleges.
ANALYSIS: The law finally recognizes the CCCs as one of three (3) segments of the state's higher education systems allowing us to have better footing in Intersegmental business conversations, and opens the door for more streamlined collaboration between the systems -- best value contracts for commodities, for example.
Financial Aid processing and management funding are distributed in grant format to the community colleges, this carve out aims to expand the number of students who can avail of much needed financial aid to persist in their academic careers. To support the objectives of funding, CollegeBuys secured an agreement with CampusLogic, at the request of the California Community Colleges Chancellor's Office.
Appropriations for expanding mental health services and training; and student hunger, housing, and basic needs issues reflect a commitment by the Administration to support expanded support services for our student population as cost of living and education continue to increase within California.
2019 Impact Report for Systemwide Procurement
July 1, 2019 signaled the beginning of fiscal year 2020, symbolic of new beginnings and the continuation of best practices. As we get comfortable in this new fiscal year 2020, it is worth taking a look back at fiscal year 2019 and all that we have accomplished together as a procurement community:
- Aggregate cost savings of $60.7 million for the California Community Colleges through CollegeBuys contract usage;
- $100,000 in funding for equity programs that support Veterans, Foster Youth, Mental Health Services, Food and Housing Security;
- Directly served over 12,806 students, faculty, and staff through CollegeBuys;
- 5,000 scholarships provided for California Community College students;
- Expanded system impacts of 24 California Community Colleges Corporate Roundtable partners;
- Brought 49 California Community College districts together for the annual Purchasing Conference for professional development and to support unified approaches in contracting and procurement
- Collaborated with CSU, UC, and AICCU to further streamline procurement through the California Higher Education Shared Services initiative.
These impacts were made possible through contract utilization, the dedication of the CollegeBuys Advisory Group and the focus of its Workgroups, and the system's support for CollegeBuys.
You made this possible!
Systemwide Contracts for Maintenance, Repair and Operations (MRO)
The California State University (CSU), University of California (UC), and the Foundation for California Community Colleges (Foundation) have secured agreements with industry-leading Maintenance, Repair, and Operations (MRO) suppliers: Fastenal Company and Grainger Industry Supply through the California Higher Education Strategic Sourcing (CHESS) Initiative. CHESS leverages the purchasing power of all three segments of California public higher education.
Through CHESS Initiative, California’s community colleges are able to access an expanded CollegeBuys portfolio of contracts allowing for increased cost-savings for MRO and other offerings. These contracts are compliant via legislative support through Assembly Bill 653 (Levine) which expanded California Education Code 81641; and added California Education Code 81646 and California Public Contract Code 20653.5.
Cost Savings and Value
Fastenal and Grainger contracts provide category discounts ranging from 3% to 57% and offer custom core products list based on commonly purchased items by each campus location -- such as air filters, fasteners, outdoor equipment, plumbing, safety, and fleet and vehicle maintenance. Furthermore, each college/district is eligible for rebate and discount incentives based on standardization, annual purchase volume growth, green product purchases, and single point of delivery. The agreements also provide MRO sustainability specifications for green products.
Aimed at expanding cost savings locally, this information may be shared with your Facilities decision makers, Maintenance and Repair professionals, and Faculty (who work with industry-related courses). Links to the agreements and appropriate contacts are as follows:
Looking to Grow and Broaden Your Skills? Look Internally!
Mireille Hernandez, Long Beach Community College District and Co-Chair of SCCCPA
In my opinion, a rewarding profession is a job that continues to challenge you. Not all learning and growth opportunities have to be through external sources and sometimes the most rewarding ones sit just outside your comfort zone yet inside your District’s boundaries.
I have focused my personal development goals over the last year to include building a network of new professional relationships, looking for collaborative learning opportunities in areas which are tangentially linked to my position as a Buyer, and ones where I can feel satisfaction because my actions contributed to someone else’s success.
I started looking for ways to go beyond my daily job and to learn more about the goals and inner working of other areas of the Long Beach Community College District (LBCC). LBCC offers a 10-month professional development program where a cohort of approximately 38 staff, administrators and faculty learn about themselves, their management styles, the operations of the District and the community college system, financial management, student programs, communication skills, and leadership. With a little trepidation mixed with curiosity and enough pushing from those who participated in this program previously, I applied and was accepted to the program.
I was thrown into a mixture of people learning similar things but through different lenses. I enjoyed seeing my colleagues who work in different positions at the District looked at the same materials and exercises as I did but saw things in a different perspective. It showed me how their point of view could be so different from mine, but also taught me to look at things differently and approach solutions in new ways.
The second half of the program challenged smaller work teams of approximately 6-8 people to take what they had learned and focus it on a topic or challenge the District was facing. The general area we focused on was stumbling blocks to student learning and success and a direct focus on increasing the use of Open Education Resources (OER) in our curriculum. The group researched, initiated, and developed an in-house training program “Innovate to Achieve Equitable Student Success,” which is aligned with LBCC’s strategic plan. Our work culminated with LBCC hosting the District’s inaugural OER mini conference, which highlighted how faculty can meet the needs of students while maintaining a high academic standard of textbooks and materials. More than 70 faculty registered for the conference and the event resulted in an immediate increase of OER adoption.
As the Buyer who focuses upon purchasing technology and the integration of Accessibility and Sec 508, having this new perspective and network of colleagues who are now friends, I am more effective in my position. I view the requisitions and emails regarding purchases from a multitude of perspectives, not just that of a buyer. I can more closely link what I do daily to the successes of my co-workers whether they are in offices, classrooms, laboratories, or out on our athletic fields. I am now better equipped to ask the questions of the end user and the companies and be a well-versed advocate for my clients.
I am writing this to encourage everyone to look for opportunities whether it be a half-day meeting or a seminar that brings you closer to comprehending the needs of your clients, their distinct backgrounds, and training. Investing time in these learning opportunities will pay you back with knowledge outside of purchasing, improve your team building skills, increase your network of friends, and challenge your communication skills. It also helps tie every action you take at work back to helping others succeed and that makes it all worthwhile!
Expanding Systemwide Procurement and Business Support
CollegeBuys, the system's procurement program housed in the Foundation for California Community Colleges, the official nonprofit c3 auxilary of the California Community Colleges Board of Governors and Chancellor's Office, is committed to being a resource to all 115 California Community Colleges.
In this spirit of continuing to serve as an effective and nimble resource to the CCCs, CollegeBuys has reinvested into expanding its human capital and building capacity to continue working with our community colleges to innovate and create.
In July 2019, Elaine Reodica Shyu joined CollegeBuys as Director of Collaborative Services. Her role is intended to expand our system's library of agreements, and work with Procurement Professionals, Chief Business Officers, Presidents, and Trustees. Her prior experience from the Community Colleges League of California supporting District Services and her experience in the banking industry provides Elaine with a diverse depth of understanding for our system, integral in furthering the interests and positive impacts of our procurement community.
In August 2019, Jennifer Keiper will rejoin CollegeBuys as Director of CollegeBuys. Jen's role is intended to streamline cooperation between intersegmental partners (CSU and UC), and internal operations efficiencies that focus on supporting community college partners and contract(ing) compliance. Jennifer was a part of the CollegeBuys team from 2015-2018, and transferred to UC Davis Medical Center 2018-2019 as part of their strategic contracting arm. She returns to CollegeBuys with deeper insights on UC operations and a depth of familiarity for our shared objectives.
Systemwide Contracts Update
- Proctorio has been awarded a three year agreement to provide online proctoring and authentication services to support the Online Education Initiative.
- Link Systems International has been awarded a three year agreement to provide online proctoring and authentication services to support the Online Education Initiative.
- Adobe has signed a renewed agreement with the California Community Colleges, providing deep discounting for institutional/enterprise deployment of Adobe, locking the price in for three years (for ease of budgeting) and providing the added benefit of Adobe Sign access for all 110 participating California Community Colleges.
- August 19-20: CAPPO CPPB Preparation Course (Rancho Cucamonga)
- August 21-22: CAPPO CPPB Preparation Course (Rancho Cucamonga)
- September 5: SCCCPA hosted by El Camino College (8:30am) followed by 2019 Southern Construction Risk Summit
- September 16: NCCPG hosted by Skyline College (8:30am) followed by 2019 Northern Construction Risk Summit
- October 1-3: California Higher Education Conference (CHEC) hosted by the University of California - Los Angeles (Luskin Conference Center). Travel scholarships may be available through CollegeBuys, please reach out to Jorge Burwick (email@example.com)
- Open Nominations for CHEC Focus on Efficiency Awards -- please nominate a person, department, program/initiative, and/or community college. Deadline to submit is August 23, 2019. Find our more.
- Call for Articles -- CollegeBuys is seeking articles, blogs, photos, highlights to be included in the next edition of the CollegeBuys Newsletter. Desired focus is on best practices, (individual, team, college/district) accomplishments, and opportunities to enhance systemwide knowledge. If interested, please contact Jennifer Le (firstname.lastname@example.org)
CollegeBuys Advisory Group and Workgroups Updates
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