Other things to keep in mind; does the supplier employ year round employees or hire temporary workers, are they non-union or unionized, are they exclusive or preferred suppliers in the venues your events are in. Keep in mind what will and will not work for your event/show needs and your venue requirements.
Once you have an established working relationship and are comfortable, is your supplier able to provide multi-year agreements? Multi-year agreements can be an advantage for both the event organizer and supplier as cost increases can be negotiated, and both parties can budget accordingly each year.
Most importantly, having confidence in your suppliers will allow for the staff to focus on other aspects of the event or show.
2. “With a Little Help from my Friends” (The Beatles)
“There is no “I” in team” is a popular mantra for organizations and for good reason.
As mentioned above, working with suppliers is extremely important as they become part of the team of people working towards the overall success of your event.
External: companies such as; decorators, material handling companies, transport companies, media partners, creative agencies, PR agencies, display houses, ticketing companies, security companies and ultimately the venues and their staff are all part of the pieces necessary to come together for a finished puzzle or “masterpiece”.
Internal: Working long hours for multiple weeks in a row in a compressed show season, means having a good working relationship with colleagues is fairly important, that and a good sense of humour!
The most important element that connects the entire “Team” together is Communication.
Ensuring that everybody has all the correct information in a timely manner means that everyone is on the same page and all are working collectively together for the same end goal: a successful Show/Event!