Step 1 – Log in

To get started, go to https://vgis.meemim.com or click the "Portal Sign-In" button in the top-right corner of the www.vgis.io homepage.

You will be redirected to the portal login page. Enter your account email address and password, then press "Sign In."

If you do not have an Administrator account, please reach out to your System Administrator, and request a new account.

The video below describes these steps in detail.

Step 2 – Create layer groups

Layer groups organize objects so that vGIS users can turn multiple objects on and off at once. Although creating layer groups is optional, it is recommended to identify a few key groups before configuring your first data source.

Example: If your data set contains water, sewer and storm water assets, you may want to start with creating Water, Sewer and Storm Water layer groups. You can always create more layer groups later.

To add layers

1. Access the Layer Groups tab on the left side menu and click "Add Layer Group."

2. Complete the following fields and click "Save."

• Identifier - any unique value to name the layer (mandatory)
• Name - the label that will appear in the vGIS app (mandatory)
• Color - optional item to make the layer stand out visually in the vGIS app
• Category - optional field that assigns the layer to a category folder

Step 3 – Add a data source

A data source is where the data you want to visualize is coming from. vGIS supports a variety of GIS, BIM and Reality Capture formats.

For more information on the supported formats please follow this link.

To add a new data source

1. Access the Data Sources tab on the left side menu and click "Add Source."

2. Complete the following fields and click "Save."

• Identifier - any unique value to name the layer (mandatory)
• Description - the label that will appear in the vGIS app
• Type - supported data type (mandatory)
• Type-specific settings - each type has its own configuration settings that can be found in this guide (mandatory)

Step 4 –Sync data

Once you have successfully connected a data source, you will need to synchronize this data for vGIS to understand its layout, geometry, symbology and other parameters.

To synchronize data

1. Open the Data Sources tab and select the data source from the list.

2. Once loaded, press the "Synchronize Structure" button.

Please note: The sync process could take several minutes, depending on the size of your data source file.

Step 5 – Configure data

By configuring your object layers, you will choose how objects appear when viewing them in the vGIS app.

To configure objects

1. Select the first layer from the list.

2. Although the system has multiple settings that can be adjusted to modify visuals, for the first set we recommend focusing on:

• Color - sets the color for the 3D object in the vGIS app
• Layer Group - allows grouping of objects into specific layers in the vGIS app
• Default Depth/Elevation - assign the default depth or elevation of an object layer. This number sets the 3D object base, and positive numbers indicate above ground (elevation), negative numbers placing object underground (depth), and zero being the ground level.
• Object Shape - assign the form of a point object layer when displayed
• Object Height and Object Width - set the object size

3. Repeat the configuration step for each layer. Depending on the data set, some values such as colors, might be preset automatically and you don't need to change them.

4. Once done, click "Update" in the upper right corner, followed by "Process Data".

vGIS is a highly flexible solution, and this video explains different settings you can use to create a refined visual experience.

Step 6 – Create a team

Teams/Project is the best way to organize and optimize viewing options for your users and to manage data security.

To create a team

1. Access the "Teams/Projects" tab on the left side menu and click "Add team/Project."

2. Complete the following fields on the "General Tab":

• Logo - upload optional team logo (your company's logo will be used by default)
• Company - your company's name (mandatory)
• Identifier - any unique value to name the layer (mandatory)
• Name - the label that will appear in the vGIS app (mandatory)
• Default Latitude and Longitude - These settings will be assigned as the bookmark location in the vGIS mobile app. The bookmark location will be specific to the team being added (mandatory)

3. For your first team, you can skip settings on the "Options Tab", as they will be taken from the company settings. Otherwise, adjust settings as required.

4. Enable (V) or disable (X) access to the "Layer Groups" on the "Layer Groups Tab":

• Enabled - device users will be able to access this layer group
• Visible by Default - the layer group will be visible to the device users
• Data Collection - device users will be able to perform data collection on the layer group
• New Layers - all newly added layer groups will be treated with the same parameters as the "New Layers" settings

5. Enable (V) or disable (X) the data source that this team should have access to on the "Data Sources Tab".

6. Once you are done, click on "Save" in the upper right corner.

The Teams/Projects functionality is an effective method of optimizing team's visual and other settings, and maintaining security around your company's data sources. For advanced Teams/Projects settings, please review this video.

Step 7 – Activate user devices

Before your users can use the data, you will need to add their devices to vGIS.

To add new devices

1. Access the "Devices" tab on the left side menu and click "Add Device."

2. Complete the following fields and click "Save."

• Teams/Projects - the team that the device should be assigned to. Otherwise, the device will be assigned to the company and will have access to all information for your company.
• Email - user's email access that the user can access from the mobile device that needs to be activated (mandatory)

If a user needs to access more than one team, simply add the same device several times - once for each team.

3. Share this link with the users for them to learn how to activate their devices and use the vGIS app - https://spark.adobe.com/page/HZcmlgGmn4pjC/.

With these settings in place, your users will be able to visualize the data you have configured.