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Surf City Governmental Update November 13, 2020

Town Manager/Administration

Voting at the Community Center this year went off without a hitch. Even with COVID-19 precautions in place, the flow of the setup was advantageous for an efficient and safe process.

Major projects continue to move forward, including the Town Hall project, where you'll see the progress being made below; the Town has issued a Request for Qualifications for broker services to help market and sell the Police Department and surrounding properties. Proceeds from that sale will go directly into the new Town Hall project.

In regards to the federal project, we hope to get back on track post decision from North Topsail Beach on October 31. All the work that was done upfront will pay dividends as we hope to see the necessary items move forward towards a contract to be put out by the US Army Corps of Engineers.

Staff from Fields and Grounds (Parks, Recreation, and Tourism) have been busy hanging Christmas lights and will begin working in Soundside Park the first of next week. Again, we'll not be able to celebrate as we have in the past but the tree will be lit at the end of the week for folks to enjoy. A lot of hard work and coordination go into this process and I wanted to thank everyone for their hand in this.

Administration continues to evaluate the potential of bringing a town-wide mobile application to our citizens and visitors. We envision this being a go-to source for information on town-related functions, utilities, special events, etc.

It continues to be my pleasure to serve the Town and it's residents, if there's anything I can do for you please reach out! -Kyle Breuer, Town Manager kbreuer@surfcitync.gov

Mayor's Message (November)

To read the Mayor's Message in its entirety, please click here

REMINDER: Vegetative Debris Pickup Scheduled for This Week (Nov. 16-20):

Beginning Monday, November 16th contractors will begin a vegetative debris pickup. Vegetative debris can not be any longer than 4’ in length and 6" in diameter. Bagged leaves must be placed in recyclable bags, not plastic bags. Please place all items in the right-of-way before November 16th. Debris must be at least three feet from fire hydrants, mailboxes, parked cars, light poles and intersections. Piles must not block storm drains or driveways. This is NOT a bulk item pickup, do not place trash, building materials, furniture or mattresses out.

The Town is soliciting proposals for vegetative debris services, if you or someone you know is interested, please visit the following website for submittal instructions. Proposals are due no later that Wednesday, December 9th at 4 pm. http://www.surfcitync.gov/DocumentCenter/View/2769/2021-Vegetative-Debris-Collection-Request-for-Proposals?bidId=

Small Business Saturday

Mayor Douglas C. Medlin and the Surf City Town Council understand the importance of advocacy for small businesses. The Town of Surf City supports it’s local, independently owned retailers and restaurants that create jobs, boost the local economy and preserve our community. According to the US Small Business Administration, there are currently more than 30.2 million small businesses in the US. The Mayor and Council urge all residents and visitors to support local businesses and merchants. Mark your calendars for Small Business Saturday, November 28th!

Advisory Boards:

If you are interested in volunteering for an advisory board or committee, please complete the application below and email it to clerk@townofsurfcity.com

Application: http://www.surfcitync.gov/2282/Advisory-Committees

Tuesday, December 1st Council Meeting: To leave a public comment for the December 1st Council meeting, please call 910-338-5510 and leave a voicemail. Everyone will be provided a three-minute opportunity to record their comment. Comments will be played back at the council meeting using an electronic platform. Each comment is considered a public record.

Watch the Council Meeting Live at: www.youtube.com/townofsurfcity

Federal/USACE Project

Certifications for the project are being compiled and we'll begin working on the real estate aspect so that the Corps can validate prior actions taken by the Town to make sure we're federally compliant. This includes obtaining the necessary easements as well as parking and access plans. We still do not have word on when a contract can be let to begin but as soon as we have that information we'll share it with everyone. We're hopeful that now we're past the hurdle with the Project Partnership Agreement (PPA) things will start moving forward again so we can begin this very important project.

The federal project is estimated to add an additional 13 million cubic yards of sand to the beach, build a new dune that is projected to be 25’ wide and 14’ high and widen the beach with a 6’ high and 300’ wide berm. Oceanfront citizens should have already turned in the perpetual easements. If you have not received your oceanfront easement please contact clerk@surfcitync.gov or 910-328-4131x106. This is NOT the same easement that was previously signed in 2019. This is a new easement required by USACE for the new beach nourishment project.

Aerial plat maps for each oceanfront parcel have been loaded online. Oceanfront owners can view their property by using the link below, open the Key to find the corresponding map to your property: http://www.surfcitync.gov/2235/Beach-Nourishment

Easement Example
Typical Dune Profile

COVID-19

The Town remains under a State of Emergency, however, all local restrictions have been lifted. Governor Cooper this week, announced Executive Order 176, which reduces indoor gatherings back to 10 individuals, please find copies of all the Executive Orders her: Governor's Executive Orders, as amended.

The North Carolina Department of Health and Human Services hosts various resources on the current state of the COVID-19 pandemic. I would urge you to review the information contained here.

Town Hall Update

Surf City Municipal Complex
Project Schedule

POLICE DEPARTMENT

Above + Below: A lot of activities are taking place both inside and outside of the building:

• Foxhill Construction completed fluid-applied waterproofing

• Manning Masonry is wrapping up the brick veneer

• Funston Company is almost finished installing sub base and curb + gutter

• Standard Glass installed aluminum storefront and glazing

• Eastern Insulation completed spray foam insulation

• BFPE installed fire sprinkler piping throughout the building

Above + Below: Highland roofing began installing the standing seam metal roof:

TOWN HALL

Above + Below: Eastern Insulation began installing blown-in insulation and batt insulation throughout the Town Hall side.

Site + Utilities

Above: Funston Company continues to install sidewalks throughout the site. Now that the majority of lifts have been removed from the jobsite, hardscapes are taking priority.

Below: Along with completing the retention pond, the level spreader is installed and functional.

Looking Ahead:

EXTERIOR:

• Complete generator enclosure brick

• Begin lap siding and trim install

• Continue installing standing seam metal roof

• Begin install of gutters

• Complete installation of exterior storefront frame + glazing

• Finish hanging FRP door frames

• Complete waste vent roof penetrations

• Install domestic water meter

• Complete data conduit extension for internet provider

INTERIOR:

• Complete in-wall rough-ins, inspections, and batt insulation

• Complete blown-in insulation at exterior walls

• Install in-wall brackets for casework

• Start hanging + finishing drywall at the Town Hall side

• Complete board and batten at the dormers

• Continue electrical + plumbing overhead rough-ins

• Continue setting air handling units and cassettes

• Complete overhead ductwork + inspections

• Begin insulating ductwork and making unit tie-ins

• Begin install of interior storefront frames

Parks, Recreation, and Tourism

Programs and Events:

Surf City Explorers – The registration is open! Surf City Explorers Club has scheduled the next sessions on Wednesday November 18th, December 2nd, and December 16th. Do not miss the flight because it is going to be out of this world.. To register please follow the link: (CLICK HERE).

The goal of this program will be to provide a safe place for those kids (K-5) on the hybrid school format to complete virtual learning, participate in specialized recreation/athletic instruction, arts and crafts, environmental programs, wellness instruction, and much more. Our department hopes this will provide an opportunity for our local parents to continue working as well.

Remote Learning Grant – Our Recreation Program Staff, Alexa Matlock and Ashley Rhinehardt, along with the help of administrative staff worked hard to apply for a grant offered through the North Carolina Alliance of YMCA’s for our remote learning program “Surf City Explorers”. We are proud to announce their hard work paid off as we have been awarded $42,418 to help offset cost of this program. We are excited to continue to offer this program to our community.

Fall Soccer – The kids and adults playing soccer had a blast. We look forward to Spring Soccer, as registration is approaching soon.

Pickleball Ladder – Championship game was on November 5th at 9am. The competition was fierce and as always everyone has a blast. David Schultz was the winner of the Championship Game and Larry Earle was the winner of the Ladder. We look forward to doing this again in the future.

Youth Basketball

Registration opened 10-3 for all age groups Ages 4-12. First games will be January 8 for the U6 and January 9 for the older age divisions. Will have team practices the first week of January.

Register for all of our programs online at https://surfcity.recdesk.com/Community/Home. For more information contact our Athletics staff at 910-328-4887.

Wellness Classes – The holidays are approaching! Time to get back into exercising before we eat all that delicious food. We are excited to offer the following wellness classes:

Don't forget the Fitness Center is back open.

Holiday Wreath Workshop - Join us for a fun festive evening as we make a holiday wreath. This will be a perfect addition to your holiday decorations. Register now while spaces are still available.

Parks and Facilities

Playgrounds – All playgrounds have been reopened.

Soundside Park

Public Restrooms – OPEN

Soundside Park – OPEN

Nelva Albury Park – OPEN

Kenneth Batts Family Park – OPEN

Disc Golf Course – OPEN

Dog Park - OPEN. Crews put out new mulch and fixed the water fountain. Please be safe and responsible while using this area.

New Park Land (Earl G. & Inez Batts Recreation Complex: Plans for this land include a skatepark, walking trails, 100% inclusive playground, 18-hole disc golf course, sand volleyball courts, and more. We plan to keep everyone updated as we get responses to the grant applications, which will allow us to move forward on this project. Currently, we are working on a survey and site plan to be completed.

Town Council did officially name the new park in honor of the family whom the land was acquired, the Batt’s family. The new park name is the Earl G. & Inez Batts Recreation Complex.

Earl G. & Inez Batts Recreation Complex

Memorial Bench Program – The Memorial Bench Program continues to be a great way for people to honor a loved one. The Town has received a lot of request for bench dedications in the last couple months. If you are interested in placing a bench in honor of a loved one call us at (910) 328-4887.

Welcome Center – The Welcome Center is available for rentals Friday (after 5pm) to Sunday for your special occasion or business meeting. Current Executive Order No. 176 restrictions limit indoor capacity to 30 and outdoor to 50, so please plan accordingly.

THANK YOU to the Lowe’s Hero’s Project that awarded the Town a grant for $2,500 worth of improvements. They constructed a BEAUTIFUL arbor on the newly renovated deck, and re-landscaped the parking lots. We are very excited and grateful for these funding opportunities, and the time and effort donated by these volunteers.

To discuss your event options, call (910) 328-2716.

Beautification Committee

Business of the Month: 50 South Surf Shop

Home of the Month: 701 S. Topsail Drive

Police Department

Operational Updates: In the past couple of weeks the police department responded to a total of 145 calls for service. This number incorporates officer-initiated calls, such as traffic stops in addition to our traditional calls such as reported calls, crimes in progress, assist citizens, traffic accidents, warrant service, town ordinance violations, etc.

Patrol Division Highlights: The patrol division arrested seven individuals during this reporting period. One for driving while impaired, four on outstanding warrants, and two individuals for possession of methamphetamines, heroin, and paraphernalia. Also, they responded to seven traffic accidents.

Weekly Crime Statistic Comparisons:

To receive weekly police stats, please follow this link: http://www.surfcitync.gov/2324/E-Watch

Investigations Division:

O.C.A. 20-4190: Detectives obtained warrants for Possession of Stolen Vehicle that was reported stolen out of Wilmington, N.C.

O.C.A. 20-4476: Officers took a report concerning a stolen boat and trailer from a residence. Detectives located the boat in Sneads Ferry and processed the boat for evidence. Investigation pending.

O.C.A. 20-3801: Detectives investigating intimidating a witness report that originated from a previous domestic violence case.

O.C.A. 20-4457: Detectives investigating several cases on juveniles breaking and/or attempting to break into motor vehicles. Cases are under investigation.

Detectives finalizing several previous cases concerning death investigations.

Detectives are enrolled in a crime and community training that is being taught by District Attorney Ben David.

Tips: Any criminal information or narcotic leads/tips from town employees or the general public are encouraged.

Kayda Retirement

On behalf of the Surf City Police Department, I would like to thank our K-9 Kayda for her service. Kayda has been protecting and serving the Surf City Police Department as a narcotics detection and tracking dog for over 8 years. Last week Kayda officially retired from duty. Kayda has been an amazing attribute to not only this agency but the region as a whole. She has assisted agencies with finding drugs, locating items, and most importantly locating lost individuals. Additionally, Kayda has represented the police department at schools and many events around the city showcasing her many talents while providing community engagement. Kayda has provided an invaluable service and she will be greatly missed.

Her human partner, Sgt. Eric Petersen has been working with Kayda since she was a puppy. On behalf of the Surf City Police Department, we would like to thank Sgt. Eric Petersen for his dedication to his dog and the citizens of this great community. Enjoy your retirement Kayda!

Department Updates:

TipSubmit:

The Surf City Police Department has partnered with Motorola Solutions to provide a fully anonymous crime tipping service that allows Surf City residents and visitors to send tips to the Surf City Police. Tipsters and police can anonymously communicate back and forth if further information is needed.

This new service, called TipSubmit, allows residents to report criminal activity or suspicious activity they see in a variety of manners. Tips can be submitted online at www.tipsubmit.com, via text by sending a text message to “CRIMES” (274637) with the keyword surfcity from a mobile phone, or using our City Protect website at www.cityprotect.com/agency/surfcitypd.

The adoption of TipSubmit is part of the Surf City Police Department’s effort to use new technology to connect and engage with Surf City residents to build relationships and increase safety. The tips are submitted completely anonymously through a third-party service (Motorola). Tips can be submitted along with multimedia (photos/videos) from mobile devices.

Once police receive the tip, police can send a message back to the tipster to ask for more details, if needed. The tipster is not required to give any personal identifying information unless they choose to provide their information.

The following QR code can be scanned with a mobile phone’s camera which will open a text message and allow for quick tip submission:

More developments with the Surf City Police are on the horizon to help with community engagement using Motorola Solutions.

Departmental Website:

https://cityprotect.com/agency/surfcitypd

Web based anonymous tip submission:

https://new.tipsubmit.com/en/forms/surfcitypolice.com/anonymous

Project Blue Light:

Fire Department

Administrative Division

Chief Wilson and Deputy Chief Hobbs have started the process of doing a strategic plan for ocean rescue in Surf City. Our current ocean rescue program has seen significant increases in demand for service and the fire department wants to make sure we are meeting the needs and desires of the public. We will be soliciting assistance from the public through meeting attendance, surveys, and committee involvement. Stay tuned for more…

The Ocean Rescue Annual Giving Program has started. I have attached the letter to the update. If you are interested in giving to assist with the rising cost of our services, please let us know. I would also like to recognize our Surf City Firefighters’ Auxiliary for partnering up to assist with this program

The fire department has resumed the discussion with the United States Life Saving Association regarding the aquatic rescue response team certification. We are working with other agencies who possess this certification to bolster our own policies and procedures to match those required from USLA. Chief Wilson and Hobbs will be meeting USLA representatives, staff from Myrtle Beach Fire Department and Horry County Sheriff’s Department in the next few weeks for more guidance.

Chief Wilson attended the first weekend of a five-day leadership training offered by the Boys Scouts of America. With his affiliation with local Troop 235 he was asked to attend this specialized training. During the course, many leadership topics are covered. Chief Wilson will have to complete five projects related to his personal growth as a leader, for the community, and scouting program.

The fire department completed their annual NFPA Physicals last week. These physicals are required by the National Fire Protection Association to ensure all our firefighter’s meet minimum medical standards. This is a great opportunity for the department and firefighters to maintain healthy lifestyles and to uncover underlying medical conditions.

The fire department hopes everyone had a great Veterans Day. We would like to send a heartfelt thank you to all the service men and women out there. We especially like to thank our very own servicemen;

• Deputy Chief Tim Hobbs, United States Coast Guard

• Full Time Firefighter Michael Foley – United States Army

• Full Time Firefighter Heath Harbison – United States Navy

• Full Time Firefighter Chris Smith – United States Army

• Part Time Firefighter Frank Pimenta – United States Marine Corp

• Volunteer Firefighter William Allen – United States Coast Guard (Still Active)

• Volunteer Firefighter Ken Bogan – United States Marine Corp

Fire Prevention – Community Risk Reduction Division

Fire Prevention – Community Risk Reduction Division

Chief Burton has been working with the Special Events Committee on ordinance revisions.

Firefighter Van Pelt and Unique Media have finished the 3D Virtual Tour for the fire station. Please view the product here: https://my.matterport.com/show/?m=Y19tPWz8GEt We will be getting this loaded to the website soon. We will also be adding safety videos and cool features soon.

Firefighter Van Pelt facilitated a Reading with a Firefighter event last week. The event had a great turnout. Thanks to Surf City Parks and Rec for helping out.

As residents are beginning their preparations for the Thanksgiving Holiday, we hope you will stay “Kitchen Aware” while cooking. Thanksgiving Day is the leading cause of residential fires involving cooking equipment. Please review the attached safety sheet from the NFPA.

Inspections Completed:

• Fire Safety Inspections – 5

• Fire Protection System – 4

• Hood Inspection – 1

• ALE – 2

• Re Inspections – 9

• Tent Inspections – 1

• Plan Reviews – 2

• Knox Box - 3

Operations Division

The fire department held a joint training with Pender EMS and Fire for automobile extrication. Firefighters from both departments will meet for three days to learn new techniques to cut cars in order to remove victims. They have partnered with a rescue tool manufacturer to come demo their new tools for the training.

Staff completed all documentation for Tropical Storm Isaias and turned it into the Emergency Management Department for review and possible reimbursement.

Staff met with a fire apparatus manufacturer last week to refine the specifications for the new engines. We are hopeful that we can continue this process by visiting other departments in the near future to see their new trucks and talk about their experiences. These things would typically take place during demo weeks or conferences but unfortunately they have all been canceled due to COVID restrictions.

Staff have been focusing on vehicle extrication and firefighter rescue training over the past few weeks.

32 Emergency Responses (10/29/2020 – 11/12/2020):

• Rubbish Fire – 1

• Automobile Accident – 5

• Medical assist, assist EMS crew – 9

• Service Call, other – 2

• Gas Leak – 1

• Unauthorized burning – 1

• Dispatched & cancelled – 12

• Smoke Scare – 1

Information Technology

Service Requests - Unfortunately tickets will not represent workload this go around. We had quite a few urgent tickets and others that were directly called/email/texted to me. They were resolved, however, I never had a ticket to track the requests. I will try to encourage users to create tickets to better assist with tracking purposes in the future.

I’m excited to have the new servers installed and functioning! It went very smoothly and there was minimal downtime experienced by our employees. Emergency Management assisted with the hardware, wiring and networking on Wednesday. On Thursday, we focused on networking redundancies, hardware review, virtual server relocations, security hardening, and backups/file retention. Late Friday night, I was able to complete the move of primary servers so as to limit the impact on our users. All servers are functioning properly and the old server is ready for physical cleaning and upgrades to prepare for high-availability and redistribution of selected servers.

The structured wiring project for the new municipal building is almost ready to begin. There has still been no decision on the vendor, but we have great options available.

There was a Microsoft update to a particular synchronization utility that caused problems with our email. Thanks to our new hardware, we were able to spin up a new virtual server and rectify the issue rapidly.

Emergency Management

Since the last update, we have processed an additional 7 Key Card applications through the online request system. As hurricane season is hopefully winding down, applications for Key Cards are also commensurately waning as well. Even when not in the “season” per se, you can still, and are encouraged, to apply for a Key Card at www.surfcitync.gov/KeyCard anytime throughout the year, if you are in need of one.

The AM Radio project officially began this past week with Jones-Onslow EMC’s donation and installation of the wooden utility pole that will support the AM stations antenna and equipment box. A big shout out to JOEMC, Ricky Maready, and Billy Yopp and crew for really coming through for us! We are very thankful to have such great partners! The station and antenna equipment has been ordered from the vendor, so once it arrives, we can continue pushing the project towards completion.

JOEMC Installing Pole for AM Radio Project

We have started the process of document reconciliation related to the Hurricane Isaias Public Assistance project. Major incidents often generate a considerable amount of documentation that must be collated and reviewed to ensure all requisite data was captured properly. Once collated, the data is then brought into the Public Assistance project workbook, which will then serve as the reference for determining the “Who, What, When, Where, Why, and How Much” related to incident operations. This project workbook is what our state and federal partners will review when considering our Public Assistance reimbursement request.

While not landfalling on or near us, Hurricane Eta is bringing some very rainy conditions to our area this week. A main concern has been flooding, especially on our roadways that are known to flood, such as S Shore Drive and the Canal streets. As of this update, EM has deployed a portable message sign to Kenneth Batts Park to alert southbound traffic of the threat for potential flooding south of the S Curve. We urge all motorists to avoid traversing a flooded roadway if it all possible. If you choose to take the risk and travel through, please remember to slow down, stay in your own lane of travel, and if in doubt, turn around and wait for the water to recede.

With now about two weeks left in the Atlantic Hurricane season, which ends November 30th, we are more than happy to say goodbye to what has turned out to be a hyperactive season. Even though we are moving out of the season, we should remain vigilant and prepared for as many less-than-ideal scenarios as possible so visit www.ready.gov/plan to find useful information on disaster planning for your household. Once you get that taken care of, visit www.ready.gov/kit for guidance on getting your disaster kit built out. Finally, head over to www.surfcitync.gov/codered and get signed up for CodeRED emergency alerts. Completing these three tasks could make the difference in keeping a bad situation from being exponentially worse.

Public Utilities

The Surf City Wastewater Treatment Plant is a Sequential Batch Reactor or (SBR) and has the capability of treating 1.5 million gallons a day. Surf City WWTP also utilizes 30 acres of storage ponds and 208 acres of solid set irrigation and is operated under a non-discharge permit.

The Water Treatment Plant produced on average five hundred and sixty-one thousand gallons of water per day since October 29th. This is a ten percent increase over the same period last year.

The Collections and Distribution division completed one hundred and sixty-nine work orders and fifty-six locate request since October 29th, 2020. The Utility Department, in conjunction with outside contractors were planning water tank maintenance on October 26th, 2020. Unfortunately, due to outside conditions, this work needed to be postponed. The Town will notify the residents before the work is due to take place. This work is expected to take four weeks. On September 30th, town staff conducted a field test to ensure safe pressures could be maintained during this maintenance. Pressures will reduce approximately twenty percent but will still be within state guidelines. However, if you have a pressure reliant fire alarm or sprinkler system, you may want to consult your monitoring company.

Utility staff in conjunction with NC Rural Water Association (RWA) conducted leak detection of the original water system from October 19th through October 27th. This survey showed that we have not active leaks on the oldest portion of Surf City or this waterline under the Intercoastal Water Way. This speaks to the overall health of the system and points us in the direction of what part of the utility system that needs to be prioritized for reinvestment.

Currently the Utility Department has several capital improvement projects out for bid. The first being the rehabilitation of the headworks at the wastewater treatment plant. This improvement will allow the town to maintain the same quality of wastewater treatment as the town grows. The second is the Advanced Meter Infrastructure (AMI) program. This project will allow for every water meter in town to be read automatically every hour of the day. Once the new system is operational, water customers will be able view their hourly readings for the last ninety days upon request. Also, the town is collecting bids on a storm water rehabilitation on Little Kinston Ave. This project will assist in keeping Little Kinston Ave from flooding during heavy rainfalls.

AMI Meters

Should anyone have any questions or concerns about Surf City utilities, please call Town Staff at 910-328-4131.

Planning

Technical Review Committee members are working with design engineers and applicants on the below projects:

Loggerhead Suites

Waterside Amenity Site and Townhomes

Bishop Creek Apartments

The three items from the November 12th Planning Board will carry over to Council.

The Request For Proposals (RFP) for the Comprehensive Land Use Plan Update has been posted on the Town website. The due date is December 1, 2020. Staff will review all submitted applications and set up interviews if needed. Once an applicant is chosen, we will start the process of updating our current Land Use Plan. This plan will provide the growth direction of the Town for the next 20 years as well as serve as our CAMA Land Use Plan. This plan will keep us in compliance with Section 160D of the North Carolina General Statutes as well as the Coastal Area Management Act.

If you would like to apply for any building, zoning or planning related permits or function, the applications can be found at: https://surfcitync.viewpointcloud.com/.

Daily conversations are held on the phone, in person or via email to explain how to apply for a permit, what type of permit they need, the procedures, plans and forms that need to be provided.

Community Development – GIS

The updated zoning map can be found at: http://surfcitync.gov/DocumentCenter/View/2791/Zoning-Map---Surf-City-2020?bidId= . This map will provide the zoning as well as road designation (public or private) for all property and roads in the Town limits.

Current projects:

• Town limits w/ road designations – This map will provide PD with the most up to date Town limits as well as provide a listing of all roads. As a part of this map, a list of NCDOT maintained, Town of Surf City maintained, and Privately maintained roads will be compiled. Once completed we will update the Street name list on the Community Development website.

• Parking map for the Beach Nourishment project.

• Town asset map to include roads, sidewalk, parks, building, sewer/water infrastructure and possible signs.

• Review and organization of existing data along with analysis of needed data.

Community Development (Code Enforcement)

During this period, Code Enforcement cited (1) property for A CFOD violation and generated (1) complaint for an out of compliance driveway. The owner has been instructed to submit a plan to render the material pervious but has yet to do so. Currently working with the property owner at 515 N. Shore to have them remove a sign planted in the right of way. Solid waste violations apart from trash cart violations seem to be on the increase with impending vegetative pick up and Code Enforcement has spent considerable time on outreach in an attempt to educate residents and visitors on proper disposal of items that do no not fit in their trash carts or are not appropriate for disposal in their trash carts i.e. C&D debris. There still seems to be confusion about what is being picked up this time around in spite of repeated attempts to clarify what is eligible for pick up. Trash cart violations are still steady but we are covering a larger area to get to (30) per week so the positive trend continues.

Building Inspections

Building Permit Activity

Finance

Worked with Golden Leaf to secure reimbursement of $756,778. I originally requested $859,000. The changed required me to adjust a variety of documents as the result of how the pay apps 1-3 were analyzed.

Received confirmation from Gerard Pean, our Federal FEMA representative, that it is not required to complete the new Townhall before we can demolish the old Townhall.

Worked with Barbara Johnson, Our State FEMA rep, on finalizing the quarterly FEMA reports.

Working with James Horne on compiling numbers to file the initial Request for Public Assistance (RPA). Will be filing today or tomorrow morning.

Updated the general ledger for FY 20/21.

Prepared adjusting journal entries for FY 19/20.

Setup a shared folder in one drive with the auditors to upload documents. This will enable the auditors to perform the audit as virtual as possible.

Prepared and provided a variety of items and documents to the auditors over the last two weeks. This will continue over the next few weeks.

We mailed out the property tax bills last week. Windy, Donna and Jason worked to get the barcode on the bills. This will enable us to scan the code for it to post directly to the account.

Will be preparing analysis of FY 20/21 through October to give a snapshot of how the Town is performing financially. Also, will be prepared to discuss fiscal year ending 6-30-20.

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