I. ARRANGEMENT OF SHIPMENT DATE
a) ARRANGE SHIPMENT ON FRIDAY OR SATURDAY
Can you arrange the shipment on Friday or Saturday? If you can, the ETA would be on Monday, so we can finish custom clearance and CIQ inspection before Friday, because this process needs at least 4 working days, and thus it may save some storage charges. The chocolate storage charges are much higher than common commodity due to its refrigeration fee.
If the chocolate arrives at Beijing Airport on any day from Tuesday to Friday, we don’t have enough 4 days to finish the whole custom clearance process and have to pay the extra 2 days’ storage charge in the weekend.
b) INFORM Y&G BEFORE SHIPMENT
Would you please inform us the shipment details including Commodity, Quantity, Weight, flight information and copies of documents before shipment?
If you can, we may prepare the procedure for clearance customs in advance, otherwise we’ll have to make the application documents against the original documents until it reaches Beijing office. It will take time and also cause high storage charges.
II. CHINESE LABEL
a) PRINT CORRECTLY, NOT HAND-WRITTEN;
Would you please stick the label according to our provided draft? (The rule of Chinese CIQ demands that the outside of each package must stick the required Chinese Label, including weight, lot number, manufacturing date, shelf life, all these information must be printed on the Label but not hand-written. If it’s wrongly typed or without label, the consignee will be punished.
b) LOT NO. ON THE PACKING LIST
Please be aware that the lot number on the Packing List should be strictly conformant with the description in Certificate of Origin, even if there’s a difference of one letter or one number (i.e., even a “0”is also needed to be added in front of the lot number on the Packing List if it also exist on the Certificate of Origin)
c) SEND THE READY COMMODITIES PHOTO BEFORE SHIPMENT FOR CONFIRM
Please send the photo of packed commodities with the finished label which has been sticked on the commodity before shipment so that we can be aware of its situation and easily communicate with Chinese CIQ, or if there’s some mistakes, we can inform you to amend before shipment. Also, please confirm the commodities have been packed with good materials and solid pallets to avoid damage in transportation, the previous damage have been occurred before, the chocolate damaged must be left to CIQ for further inspection to confirm it’s safe and un-pollution.
III. SEND SHIPPING DOCUMENTS FOR CUSTOM CLEARANCE
a) THE BEST WAY - TO SEND TO US TOGETHER WITH THE COMMODITIES
The best way: If the full set of documents including the ones issued by the government can be got BEFORE SHIPMENT, please give all set of documents including Invoice, Packing List, Certificate of Origin and Phytosanitary Certificate to your forwarder before shipment, do ask them to sent to us TOGETHER WITH the commodities.
b) THE 2ND SCHEME TO CHOOSE - SEND DIRECTLY TO Y&G
The 2nd scheme to choose: if the full set of documents haven’t been sent together with the commodities, the only one way is to send all documents to our address DIRECTLY:
Y & G INTERNATIONAL TRADE CO., LTD.
Rm. 315, GuoTu Hepingli Hotel, Building No. 10, 7 Block, Hepingli West Street, Dongcheng District, Beijing, China. 100013
Contact: Mrs.Wang YanLi
Because it is Y & G but not AGRANA FRUIT (DACHANG) CO., LTD. that will get the documents and apply for custom clearance, it will waste at least 1 to 2 days for AGRANA to transfer the documents to Y & G. So do please remember to send DIRECTLY to Y & G.
Either a) or b) choice is to avoid the commodities arrived in China, but the documents are still on the way of transferring. Higher storage charges will caused by this.
VI. THE CONSIGNEE ON HOUSE AIR WAYBILL
Can you ask your forwarder to print our designated warehouse company which is also a Custom authorized warehouse as the consignee on House Air Waybill, so that we can save the storage charges, since we have long-term low price agreement with this warehouse company.
Because of the CIQ inspection, we need 1-2 kg products as sample every time. But in all documents, it should not be showed as sample. Instead, you can add it in our normal purchasing and we will pay for it. If it is showed as a free sample, we need to apply for custom clearance and inspection separately based on 1 set of common trade and 1 set of sample document. It takes more charges and trouble.