In this article, I am going to describe the traditional way to backup the files of Exchanger server. What are the pros & cons of a manual way? Why the need of third party tool to backup the exchange server mailbox EDB to Outlook PST and other popular file formats such as MSG, EML etc.
Some technical points about Exchange Server
Microsoft Exchange server is a mail and calendaring server developed by Microsoft which runs on Windows server operating system. Exchange enables you to access your mailbox and all the information you hold in Outlook wherever you go, via your web browser or a wide range of mobile smart phones and pads. A single EDB file which is the database of Exchange server is created for all the clients in that network. Exchange Server uses a proprietary protocol called MAPI and it also supports for POP3, IMAP, SMTP, and EAS. MAPI(Messaging Application Programming Interface) is a messaging architecture for Microsoft windows. MAPI allows client programs to become (e-mail) messaging-enabled, -aware, or -based by calling MAPI subsystem routines that interface with certain messaging servers.
MAPI(Messaging Application Programming Interface) is a messaging architecture for Microsoft windows. MAPI allows client programs to become (e-mail) messaging-enabled, -aware, or -based by calling MAPI subsystem routines that interface with certain messaging servers.
EAS (Exchange Active Sync) is a communication protocol designed for the synchronization of email, contacts, calendar, tasks, and notes from a messaging server to a smartphone or other mobile devices. The protocol also provides mobile device management.
Exchange Server Mailbox Back Up with Windows Server WSBExchange.exe plug-in
It is the simple & native way to take backup of exchange server edb database. This plug-in allows you to make Volume Shadow Copy Service (VSS)-based backups of Exchange data. VSS is a windows service that captures and creates the snapshots which are also known as shadow data.
Using this plug-in you can take the backup in two form i.e. complete volume backup & differential backup. But there are certain points in which you have to very while using VSS backup. This because it does not allow to take the backup of selected mailbox files or folders. Backup of unwanted or stale data is not meaningful. At last, you have only two option left with you either you take the complete snapshot of exchange mailbox or does nothing.
Exchange EDB file backup – Exchange Admin Center
It is the most effective and simple way to take backup of exchange edb mailboxes. This not takes backup but it also helps you to organize your data. You can also view the content of exchange mailbox in MS Outlook easily. For this, you have to only open the Exchange Admin Center and select the mailbox that needs to be backup and select the option export as PST format. The same is repeated for each exchange edb mailbox.
The Bulk Exchange Mailbox can be exported using the Power shell commands. To perform this operation you must have appropriate permissions and deep knowledge about Powershell Commands. When you are using Powershell commands there are many options by which you can only take backup of selected data such as ContentFilter, Excludes/Includes folder etc.
There are certain limitations while using Powershell Commands
1. When you are taking the backup of data using Powershell, the process is so time-consuming and hectic which requires high expertise attention.
2. Make sure that you have enough storage on disk to save the data.
3. Using incorrect commands or wrong tactics might lead to corruption of mailbox data.
4. There is no facility to view the content of exchange while taking backup.
Effective Methodology to perform Exchange Mailbox Backup - EDB to PST Converter
However, in the both above-mentioned process have their own benefits and limitations. Using VSS backup you can only take the complete backup and there is no option to backup the selected folder backup while using the Powershell requires more technical understandings. In such type of situation use of expertly recommended has more positive aspect rather practising difficult methods. Revove Exchange Mailbox Backup tool is one of such third party tool which provides the medium by which you can easily back up your Exchange EDB mailbox in formats like PST, EML, MSG, PDF etc.If you want to export exchange offline edb database to live exchange server EDB to PST Converter facilitates you to perform this in easy and convenient manner. The EDB to PST Converter supports all the versions of Exchange Server 2016, 2013, 2010, 2007 & below versions. Having more splendid features, it is the most favourite tool recommend by Exchange DBA.
The Bottom Line
The rate of demand for using the exchange server for the purpose of internal mail & calendaring solution is on the peak. It is one of the most preferred server technology developed by Microsoft Inc. When it comes to backup of exchange mailbox data, there are only limited methods are available such as Windows server backup, Exchange Mailbox backup using Powershell and last one but most prominent is the use of third party tool like Revove Exchange Mailbox Backup which have wide range of robust & extraordinary tool ultimately makes the process of exchange mailbox backup simple with ease.