eLearning Lessons from Across the Globe by dylan romero
Subject Matter Expert writes script in Microsoft Word
Subject Matter Expert adds script to PowerPoint and storyboards video
Subject Matter Expert narrates script using Audacity software
I would search for images available on Creative Commons and download vector graphics from Noun Project
I would use Adobe Photoshop and Illustrator to design original images and edit assets
I would combine and edit the audio and multimedia assets in a Camtasia project (Mac version 2)
I would upload the video to Box@UCSF to collect, document, and incorporate feedback from group
Once the videos were finalized, I uploaded the MP4 video files to Kaltura for video hosting
We developed 3 self-assessment modules using Articulate Quizmaker
I used iBooks Author to create a multi-touch book that residents could use to access videos without the need of an internet connection
The videos, self-assessment, multi-touch book, and course content were added to the UCSF Collaborative Learning Environment (CLE) course as the final deliverable
[THE PROCESS CONTINUED]
The prototype phase was incredibly valuable. You could clearly see our progress when we would meet. We would review the prototype, make suggestions for improvement, and repeat. We eventually had a single video that we could use as a model to estimate how much time each video would take to develop (I found 1 min of video = 1.5 hours of editing and design), and the appropriate length for scripts (warning: those online narration calculators are not always accurate!). This also gave us a better estimate of the time and staffing commitment required from our department.
The project and time management tools were critical for the success of the project. In any given day I could be editing a video, working on scripts and narrations with subject matter experts, and collecting, documenting, and implementing feedback from the group. I relied heavily on the following tools to make sure I was tracking all of the work I needed to do and the deliverables I needed from individual group members:
- Microsoft Excel to track feedback, changes, and manage a style guide for each of the 17 videos. I used one Excel worksheet, with a separate tab for each video. This provided a nice process for tracking and implementing changes over the three year development period.
- Team Gantt was used as a project management tool to develop deadlines, schedule development, identify dependencies, and assign tasks.
- We used Box@UCSF to provide feedback on video drafts. The social-networking features in Box such as commenting provided a great process for collecting feedback from group members - and we could protect these early versions using a password.
- We met as a group every three months to check in, but we also took advantage of the Collaborate web conferencing system (and then WebEx) to facilitate meetings when a group member could not make it to an in-person meeting.
[WHY DID IT TAKE SO LONG?]
A question that I am sure you are asking, and one that I would ask myself is, “why did this take so long?” We started by producing six videos on Global Women’s Health and surveyed a group of residents before and after their work in Uganda. This data was collected in a Qualtrics survey and reported back to the department and grant funder. This process took a year and a half, and after the data was collected and analyzed, we were ready to move forward with the remaining 11 videos.
There were a few other reasons why the project took nearly three years. It was as if all of the stars aligned: it was a large project; I still had my core job responsibilities; we experienced staff turnover multiple times in the three years; also doctors have amazingly busy schedules!