Word of Mouth Wednesdays event management proposal

Word of Mouth Wednesdays seeks to create a culture of sharing among the growing African-American arts community in Winston Salem, NC. Through monthly spoken word sessions, artists and audience alike will work through thoughtful interpretations of life and culture while building lasting relationships within the community.

SO, WHAT DOES P, INC. EVENTS DO?

Our job at P, Inc. Events is to ensure that the logistic aspects of event design and management are taken care of; and of course, making the space look great! This includes communication with the venue, vendors, artists and audience + promotions, program structure, social media monitoring (or management), follow up correspondence and a post-event debrief after each event.

Program Features

  • Poetry & Spoken Word by W.O.R.D Society
  • Singers, Guitarists & Live Painters
  • House Band
  • Sweet Spotlight
  • Coffee & Light Refreshments

VENUE

The most important aspect of our venture will be to determine a permanent location for WOM Wednesdays. Ideally, a coffee shop or bar where guests can get comfortable and will also be able to purchase refreshments. Below are some of the top options in Winston Salem.

CV & H is our #1 contender based on it's location and comfortable yet upscale style. Outdoor gatherings on the beautiful patio are also an option here. Plus it's black owned!
Camino's Brookstown Avenue location is much less busy than the popular 4th street location, making it a quaint spot for poetry. We would need to visit this venue to determine if it would be large enough.
Coffee Park Arts is a well kept secret in downtown Winston Salem. With plenty of seating and lots of funky art on the walls, it's an excellent spot for inspiration!
Liberty Arts is a fairly new establishment, and offers two floors of usable space. They will be implementing a live band schedule soon, so this may be a plus for us!

The above options are simply preliminary suggestions for a location. If you all would like to see more options please let me know! I am confident that we can find a space that works perfectly for our needs.

After selecting a location, we will be more prepared to select our artists, and will have a firmer grasp on how many attendees we are looking to capture.

FEES

Being that WOM Wednesdays is a new venture, we understand that cashflow will be dependent on the success of the events. Below is a proposal for a stepped program that allows for minimal investment upfront. The event management contract will go into full detail for the scope of work to be expected. Please keep in mind that these items are negotiable and feel free to ask questions!

First 3 Events - $50.00 each

beginning June 14, 2017

FOLLOWING 3 Events - $75.00 each

[tentatively beginning September 2017]

All Subsequent Events - $100.00 Each

[tentatively beginning December 2017]

Please keep in mind that these fees only apply to Word of Mouth Wednesday events and that payment would be due within 7 days of the event date.

Thank you for allowing me the opportunity to present these ideas to you. I look forward to working with you to ensure that your events become a huge success! Please provide me with your honest feedback and we will move forward to begin determining the specifics of our process! Talk soon!

Paris Williford

P, Inc. Events L.L.C., 2017

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