Four things to Do....
1. Plan Your Student’s Path
- Decide how your child will attend school for 2020-2021.
- If choosing Duval HomeRoom, please note the following:
- Your child’s teacher could be from HAE or another school in our region
- Your child will retain his/her seat at HAE until they return to school -
- The district and school request that you commit to a nine week’s session if choosing this option. You can return prior to that if you have an extenuating circumstance that requires a change of placement.
2. Read Important Information
3. Enroll Your Child
- There is no action needed if your child has previously attended HAE and will be attending face-to-face instruction this year.
- The deadline for enrolling in Duval HomeRoom through your parent Focus account is July 31, 2020.
- Sign up for bus transportation (registration required) through FOCUS at https://dcps.duvalschools.org/site/Default.aspx?PageID=28229
4. Practice- Work with your Child on the Following
- Wear a face covering in 30 minute increments.
- Maintain 6 feet distance from others in public.
- Wash hands frequently using proper procedures.
- Avoid touching non-personal items that belong to others.
- Open up lunch items independently.
Meet & Greet and Supply Drop Off:
- • Meet and Greet will be a drive-through opportunity to meet the teacher and drop off school supplies. Meet and Greet Drive Through will take place on Tuesday August 18th. (Add Attached Flyer) A staff member will assist you at the start of the car line and direct you to the correct cone for your teacher. Please make it a quick meet and drop off so we can get all cars through the line in an appropriate time frame.
- Back-to-School Packets, Dismissal tags, and car tags will be available during the Meet & Greet and Supply Drop Off. Each family will be given two tags. You can purchase additional tags for $5 (cash only) during the drive through.
- Student DCPS masks will be given out at this time to ensure students have masks on arrival of first day of school.
- Instructional materials for the first Nine Weeks will be given to our Duval Homeroom Students during the Meet and Greet Drive Through. Please bring a pen to sign for your materials.
- • Orientation will be sent out on a virtual link on Monday August 17th. Please watch this orientation with your child prior to the first day of school.
- Homeroom assignments were mailed on August 12th. If you didn’t receive your assignment, you can view through FOCUS. If you cannot access from either of these methods, please call the school for the name of your child’s homeroom teacher
- All requested documents for new students can be emailed to Courtney Long at email@example.com.
- Back-to-School Packets can be returned to school with your child on the first day of school. Duval Homeroom parents can drop their completed first day packets to the school anytime between the hours of 9-2.
- Extended day registration is online this year. Parents were notified about the open enrollment window from the district communications department. This is a two step enrollment process. The first step will be to apply. An online application does not mean you have a spot. You are officially registered when a director reaches out to you and you complete step 2 of the payment process. Please follow the steps for enrollment per the district website and wait for a director to call you. Please note that the system generates the list for the school and the Administration/Extended Day directors must go by the order of the the list. Once a grade level is full, we will be unable to add additional seats due to Covid 19 guidelines. Only students returning to school for the brick and mortar option can secure an extended day spot. We cannot hold spots for Duval Homeroom students. Duval Homeroom students can apply for a spot once they return to face to face instruction.
First Day of School Drop Off (Kindergarten ONLY!)
- Kindergarten parents will be permitted to drop off Kindergarten students at their exterior classroom door on the first day of school. If you wish to do this, we ask that you arrive between 8:40-9:00. Please park in the back parking lot, grassy area outside of the gate, or car line circle. Please have your mask on and walk to the exterior door of your Kindergarten classroom. Please practice social distancing at all times and do not linger. Staff will be outside of building 5 to take student temperatures prior to them entering the classroom. Parents are not permitted to enter the classroom and must stay at the social distancing spot marked at drop off. This will only be allowed for the first day of school and is only for Kindergarten students. If you do not wish to use this option for your kindergarten student, you can drop them off in car line, bus, or walker area and we will make sure they make it safely to class.
Extended Day 7:00 AM-8:00 AM
- Students arriving for Extended Day will have their temperatures checked by school personnel daily. Only students who pass screenings will be permitted into the building through the front door of the school. Parents must wait for the temperature check prior to drop off.
School Arrival 8:00 AM-8:25 AM Please do not drop off your student prior to this time, as there is no supervision.
- We recommend that students arrive between 8:15-8:30 to help us with social distancing in the hallways. We understand that this may not be possible with all, but if possible it would help us limit the amount of students in hallway before school begins.
- All students will be greeted and will have their temperatures checked when they arrive to school. Only those students who pass the screening will be admitted to class. Students who do not pass the screening will be escorted to the isolation room to contact parents.
- Parents may not walk their students into the building. If parents choose to walk with their student to the entrance, social distancing will be expected at all times. If you are walking you must stop at cross walk in front and back gate in the back of the school.
- The side gate by the track will not be open in the mornings. All students will have to use the front or back entry of the school.
- On the first two days of school, students will report directly to their classroom. Beginning Monday August 24th students will either sit in a designated hallway spot or report to classrooms. This option is at the discretion of their homeroom teacher. Homeroom teachers will direct students to which option they have chosen and will show them their assigned areas for the mornings. All students will be required to have face coverings in the arrival areas. We have marked spots on the floor to space the students at 3 ft apart during morning arrival. During this time students should read, write or draw until class begins.
- Students who arrive late must enter at the front door for a temperature check. Parents must wait for the temperature check prior to drop off.
- Parents can drive through the front or back car line. Temperature checks will be taken prior to the student getting out of the car.
- Students will be greeted at the front of the school. All bus riders will have their temp taken as they exit the bus.
Walkers and Bikers
- Students will be greeted at the entrances. Temperature checks will be taken.
- If parents/guardians wish to check-out their students early, they will be asked to call the school when they are in the front parking lot/loop and meet a staff member at the front door. The student will be called to the front office with their belongings and walked to the front door. A staff member will check the ID of the parent/guardian and sign out the student for documentation.
- No early checks out after 2:30 on regular school days.
- No early check outs after 12:30 on Early Release days.
- All classroom teachers are equipped with individual walkies for their classrooms to facilitate dismissal. Classroom teachers will be responsible for supervising their students in the room while other personnel will supervise students in assigned dismissal areas and hallways.
- All students will have dismissal tags to identify their dismissal method. When dismissed, all students are expected to wear a mask and follow directional signage to their areas.
- All Kindergarten, First Grade, and their older siblings will be picked up in the back car line by building 5. Students will have to wear masks and will be socially distanced in classrooms, hallways, or areas until their car is called.
- Administration (or designee calling cars) will use the school radio to call for students in the order in which their parents are in line.
- All cars must have a school-issued car tag with student names to ensure the process is safe and as efficient as possible. Car tags will be available at the drive-through Meet & Greet.
- All Kindergarten bus riders must have a Kindergarten Bus Rider Information form completed before boarding the bus in the afternoon. This form is in your first day packet folder.
- Kindergarten/1st/2nd grade students will be escorted to the bus area. They will need to wear their face masks to the area and can remove once they are socially distanced in a spot to wait on bus.
- 3rd -5th students will be dismissed from their classroom to the bus at designated times.
- When the bus arrives, all students will put on their mask to load the bus.
Walkers and Bikers:
- All walkers and bikers must have a signed dismissal form permitting them to leave campus on their own. This form will be the first day packet folders.
- Kindergarten students will be socially distanced in the hallway. They will need to wear their mask as they wait.
- 1st- 5th students will be dismissed from their homeroom at designated times. They will need to wear their masks as they walk through the building to their walker exit.
- Extended Day students will remain in their classroom with the homeroom teacher until 3:10 PM. At that time, the students will be escorted to extended day locations for snack. Students will be socially distanced in areas while they eat snack. K/1 students (auditorium), 2nd-3rd (cafeteria), 4th and 5th Grade (Main hallway).
Face Covering Expectations:
- Students will be asked to wear face coverings when they are:
- Boarding/riding/departing the bus
- Entering the building
- Walking in common areas
- o In the classroom when they cannot socially distance. Masks breaks will be built into the day and schedule to ensure students can have a break from the masks when they are able to be socially distanced.
- In the cafeteria line
- Being dismissed
- Face shields (K-2nd) and cloth masks (K -5th) will be provided for students. We recommend purchasing at least 3-5 extra masks to keep at school in the event that your child forgets or loses their mask during the day. Please write your child’s name on the back of the mask and send with supplies. Teachers will send home extra masks for washing.
- All students will be expected to wash their hands upon entering and exiting the classroom.
- Teachers will have additional handwashing scheduled into the school day.
- All students will have access to hand sanitizer.
Covid-19 Frequently asked Questions/ School health services
What are the symptoms of COVID-19?
- Fever or chills
- New loss of taste or smell
- Sore throat
- Shortness of breath or difficulty breathing
- Congestion or runny nose
- Nausea or vomiting
- Muscle or body aches
- This list does not include all possible symptoms and will be updated by the Centers for Disease Control and Prevention (CDC) as they learn more about COVID-19
How is Covid-19 Spead?
- According to the CDC, COVID-19 is thought to spread person-to-person through respiratory droplets produced when an infected person coughs, sneezes, or talks.
What can be done to prevent the spread of illness?
- Stay at home if you are sick
- Cover your cough or sneeze with a tissue, then throw the tissue in the trash
- Avoid close contact with people who are sick
- Avoid touching your eyes, nose, and mouth with unwashed hands
- Wash your hands often with soap and water for at least 20 seconds. Use an alcohol-based hand sanitizer that contains at least 60% alcohol if soap and water is not available
- Clean and disinfect frequently touched objects and surfaces
- Cover your nose and mouth when around others
Will my child be required to wear a cloth face covering?
- A cloth face covering shall not be required for persons who present school officials with a certification from a health care provider that the person has a medical, physical, or psychological condition that prevents the person from being able to safely wear a cloth face covering. The student will then be expected to wear a face shield, unless otherwise indicated in the certification by the health care provider. Health care provider is defined as a Medical Doctor (MD, DO), Physician Assistant (PA), or Advanced Practice Registered Nurse (APRN), Mental Health Professional (Psychologist, Licensed Mental Health Counselor).
What is daily home screening?
- The CDC recommends that the parent/guardian conduct a daily home screening on their child each morning before they leave for school. The child should be checked for a temperature of 100.4 degrees Fahrenheit or higher, sore throat, uncontrolled cough, diarrhea, vomiting, or abdominal and/or new onset of headache. If they have any of these symptoms, it is recommended that the child is evaluated by their healthcare provider and discuss possible COVID-19 testing.
What happens when a student or staff member is exhibiting symptoms of COVID-19 at school?
- Any student or staff member exhibiting symptoms of COVID-19 will be sent home. A separate waiting space will be designated for those students exhibiting symptoms of COVID-19. A parent or guardian will be called, and that parent is expected to pick the student up within one hour (60 minutes). If a parent cannot be reached, or has not arrived within an hour, the emergency contact person will be called to pick up the student. It is recommended that the child’s health care provider or the local health department is contacted regarding testing.
What do I do if my child or a member of my household tests positive for COVID-19?
- Parents are encouraged to notify the school immediately upon learning of a positive COVID-19 test. The child and household members should remain home and contact the local health department for further guidance.
If my child tests positive for COVID-19, what criteria is being used to come back to school?
- If an individual tests positive, the local health department will provide instructions to the person and household contacts about when it is safe to return to work/school.
When a student tests positive, who is informed of this and who performs the contact tracing?
- The school will follow direction from the Florida Department of Health – Duval regarding communication to students, families and staff. The Florida Department of Health – Duval will lead contact tracing and investigation efforts. The School Health Services team will assist with identifying close contacts of students and staff.
When contact tracing is performed what criteria are being used to determine who is a considered a "close contact"?
- A close contact is any individual who has been within 6 feet of an infected person for at least 15 minutes during their infectious period, which includes the 48 hours before the day the person became sick (or the 48 hours before specimen collection if asymptomatic) until the person was isolated. All close contacts will be asked to quarantine and monitor for symptoms. If an individual becomes symptomatic during quarantine they should get tested for COVID-19.
If a child/staff is considered a close contact of a positive case and needs to get tested, will they need to stay quarantined until a negative test?
- An asymptomatic close contact will need to quarantine for the full 14 days and monitor for symptoms, regardless of a negative test.
During a potential quarantine how will my child participate in school?
- If an entire class needs to quarantine for 14 days, they will transition to Duval HomeRoom.
What testing is considered necessary after exposure to COVID-19 and symptoms develop?
- The Florida Department of Health recommends a PCR or antigen test.
- PCR Test – Polymerase chain reaction (PCR) looks for pieces of SARS-CoV-2, in the nose, throat, or other areas in the respiratory tract to determine if the person has an active infection.
- Antigen Test – looks for pieces of proteins that make up the SARS-CoV-2 virus to determine if the person has an active infection.
What is the difference between isolation and quarantine?
- Isolation is what you do if you tested positive for COVID-19 or have symptoms consistent with COVID-19. You should stay home and away from others (including household members) as directed by the local health department to avoid spreading illness.
- Quarantine is what you do if you have been exposed to COVID-19. You should stay home and away from others as directed by the local health department and monitor for symptoms of COVID-19. Quarantine becomes isolation if you later test positive for COVID-19 or develop symptoms.
Are nebulizers allowed at school?
- During the COVID-19 pandemic, the use of nebulizers should NOT be used in schools. According to the American Academy of Pediatrics, there is limited data on whether they increase the spread of COVID-19. Parents/guardians should work with their child’s pediatrician to provide an alternate procedure (e.g., inhaler with spacer).
Does my child need to be current with their immunizations in order to participate in Duval HomeRoom or DVIA?
- Immunizations are more important than ever and all students should be current on their immunizations unless they have an exemption on file.
For more information regarding COVID-19, please visit the following sites:
What is the contact number for Florida Department of Health – Duval Office of Epidemiology?
What is the contact information for the Florida Department of Health COIVD-19 Call Center?
Prescription Medication Drop-Off:
- • Parents can contact the school for an appointment to drop-off prescription medication. It is important to bring all required documentation with you. Please do not send medication with your child to school. It must be dropped off by a parent and received by an office staff member. Please email firstname.lastname@example.org to set up an appointment.
- Free breakfast will be offered in the classrooms each morning.
- Students will eat in the classroom in order to reduce the number of students in common areas.
- We recommend packing your child’s lunch daily if possible. If not the cafeteria will offer 3 entrée choices daily. Students will be able to choose entrée, but not sides. Lunches will be served in trays that have a lid.
- Duval Homeroom students can come to the school to purchase a lunch between 10-11. These lunches will be served at the exterior door of the auditorium.
- Lunch monitors will monitor the classrooms to ensure teachers have a duty free lunch of their own.
- Students will wash hands before and after lunch times.
Lunch Account Payments:
- Parents may use the www.myschoolbucks.com site or send in cash payments to add funds to their child’s account.
- In-person payments are suspended until further notice.
- All water fountains will be taped off and not in use this year.
- If the water fountain has a bottle filler option, students may still use this feature to fill water bottles.
- We recommend every student bring a personal water bottle daily.
- Please consider donating gallons of spring water for the teachers to use to fill water bottles if needed during the day. 😊
- All students will remain in their homeroom class for the majority of the school day. Instruction may be provided outside as deemed appropriate.
- Departmentalized grade levels will switch teachers (not the students) at the assigned time.
- Signage will assist students with traveling travelling appropriately throughout hallways and common areas.
- All students will enjoy at least 20 minutes of recess daily.
- • Students will transition from their classroom and escorted to the assigned playground or open area at a scheduled time. Each class has been assigned to a separate area at their designated time. No classes will share spaces during these times.
- Students are expected to remain in their assigned area and maintain an appropriate distance from other students.
- Students will NOT be asked to wear face coverings while outside.
- The number of classes on the playground at one time will be limited.
- Students will sanitize prior to play and after playground time.
- Art, music, media, and technology teachers will travel into the classrooms for resource. Instruction may be provided outside as deemed appropriate.
- Physical Education will be outside, weather permitting.
- Students will sanitize hands before and after resource.
- Field trips are suspended until further notice.
- All conferences will be held virtually until further notice. These will need to be scheduled in advance and can be held via phone, Skype, or Go To Meeting.
- Open House will be virtual. Open House will be held on September 3rd at 6:30 for grades K-2nd and September 10th at 6:30 for grades 3rd- 5th.
Parent Involvement Meetings:
- PTA, SAC, FOH, etc. meetings will be virtual until further notice.
VIsitors & Volunteers:
- Visitors and volunteers will not be permitted inside the school building at this time to protect everyone’s safety.
- Parents and other stakeholders will be provided assistance at the front door/barrier in the lobby of the school.
- For conversations that are longer than a couple of minutes, please call the front office to have discussion.