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Online Tools FOR TEACHING, LEARNING & COMMUNICATING

remember that this page will be updated frequently so bookmark it and check back regularly

SESSIONS

There are currently no sessions planned but if you are looking for some help in understanding what we already have at TAFE already that can be used in synchronous and/or asynchronous delivery then this page should provide you a lot of direction.

Further sessions are available by request. If needed, please contact us or your regionally based Educator Capability or Training teams to arrange. There are also a variety of other sessions offered by various TAFE Queensland training teams available here.

Adobe Apps

Remember as a TAFE Queensland staff member you have full access to the entire Adobe Creative Suite (which includes a bunch of desktop, mobile and browser based apps). This video demonstrates the login process that works for all of these apps. This is also detailed on the SPOT page about staff work at home software.

One thing Adobe has been working on the last couple of years is their own educational practice in terms of how they introduce applications and tools to people; as a result, all the Adobe software these days comes with easy to follow, built-in, on boarding tutorials to get you familiar with the tools and ready to start creating.

Here's an example of my 6 year old using Adobe Aero. Aero can be used for creating augmented reality (AR) experiences. This was his first time using this application. In this video you see him just following the built-in tutorial - he didn't need any help from me because it's written clearly enough that his grade 1 reading skills were sufficient. That gave him a good grounding and he was able to build and experiment from there.

Aero is one of the many mobile apps available for everyone to use. Like a lot of the Adobe mobile apps, it's ease of use and accessibility opens up a lot of educational use cases. There is also a desktop version of Aero now too for creating more complex AR experiences.

It's also possible to get access to the programs Adobe Captivate and Adobe Presenter. These are not included as part of Creative Cloud but are available for TAFE Queensland staff to install on their personal PCs. If you would like access to these programs please email kevin.lavery@tafe.qld.edu.au.

Mediasite

Mediasite is TAFE Queensland's video streaming platform. Any video content that is to be shared with staff or students should be uploaded and shared via Mediasite.

Microsoft Office

Don't forget that as a TAFE Queensland staff member you have full access to the Microsoft Office which you can install on your own personal computer. Information on how to access this is detailed on the SPOT page about staff work at home software but the most important thing to know is that the version that you have access to through there is the newest version. It has a lot more functionality than the version that is installed by default on TAFE PCs.

If you have access to a computer that you can install this on you most definitely should. It can be used for recording presentations (including recording annotations and screen recording). This was made in 10 minutes in PowerPoint 2019.

It utilises very few functions; just the Shape tool and Duplicate Slide. The whole thing is exported out as a video with each slide's default value set to 0.05 seconds (instead of the default 2 seconds). You could do this with photos or diagrams or any other situation where you would like to show movement or time. This new version of Office has some cool functionality that you could use to make engaging and immersive resources - it's just a matter of pushing past what you have alwasy done.

Also, Microsoft Teams is available to all staff. More on that below.

Instructions for Zoom

As we rush to ensure that Zoom is available for staff we will be making some adjustments as we go. Bookmark this page and check back here often - we will continue to keep this up to date with information as we are aware of it:

  • To access Zoom you need to fill in the TAP form linked at the bottom of these instructions;
  • You can record your sessions in Zoom locally (to your computer) or to the Cloud (shareable via a link). Cloud recordings are also available to be downloaded as mp4s;
  • Cloud recordings have an expiry and are automatically deleted after 28 days. If materials will still be required after this time they should be downloaded by the Host and uploaded to Mediasite. Most all resources that have been recorded in Zoom will only need to be kept for 28 days. For recordings and resources that are expected to exist for a longer period of time, these should separate, more purposeful recordings. For more on the educational thinking behind this please view out How Do You Do Online Learning video embedded at the top of this page;
  • You can also record locally. In the Recording menu of the Zoom app you can set the location of your local recordings (this includes chat transcripts and screenshots too). This should be to a local drive like D drive, not a networked drive like H drive. Some users will need to log a TAP request to ensure they can save to D drive.
  • Recordings should be uploaded to Mediasite and shared from there (either through sharing the link or posting the link in Connect);
  • Our Zoom rooms have a limit of 300 users;
  • Students only need the meeting url to enter. They will join as guests. You should request they join with their first and last name;
  • Students and guests can run Zoom in an app (a better experience) or in browser (if they don't have the required permissions to install on their computer). There is also a mobile app;
  • It is possible for TAFE Queensland staff members to join multiple meetings simultaneously. The setting blocking this was designed to protect users from confusing and potentially unprofessional situations. It has been enabled so that it can be used by staff in a support capacity. Obviously caution and professionalism should be employed when utilising a function like this as it's rarely advisable to be in multiple meetings at the same time. The setting responsible for this is switched off by default but you can enable this functionality if required via In Meeting (Basic) > Join different meetings simultaneously on desktop;
  • File sharing in Zoom has been switched back on (with a range of security caveats). For information about this functionality see this SPOT page;

Use the below link to apply for a TAFE Queensland Zoom account. This process should be quick, but it won't be immediate. Systems require configuration and organising and this can sometimes take a little time. We are moving as quickly as we can.

When your account is processed you will be sent an email activating your account. You will need to set your password for your Zoom account. This is currently a separate password to your network password. Eventually we will have it linked up but we do not yet. Until then you will need to manage a separate password for it. These passwords expire after 60 days but you will get emails from zoom.us alerting you that you'll need to update it about 4 days before expiry.

So just to reiterate - your zoom login will be your email and the password you set for it.

Zoom is really easy to use and on-boarding will be pretty straightforward but it’s important to remember that running any sort of web conferencing session is primarily about your confidence with the technology - not your students digital literacy levels or levels of functionality. Our advice would be to take some time to familiarise yourself with Zoom by having sessions with people (family, friends, colleagues, whoever). If you do that your experience will be largely trouble free. It's really simple to use but your comfort level with it (which will translate to your students’ experience) is based on use.

Alongside that comfort and confidence is you employing your standard classroom management techniques – you clearly communicate your expectations and you follow up when those expectations are not met.

There are many concepts that have been raised recently regarding teaching and communicating online. And while many of those are valid in certain contexts, these are the only two that apply to every situation we encounter at TAFE Queensland. Whether you are in a teaching role, a management role, or an administrative role, with these two bases covered you should be set:

  • you have a level of comfort with the technology because you have taken some time to explore it
  • you set the expectations at the beginning of any session before you begin

Throughout this page we have covered a range of resources available to TAFE Queensland staff for communicating ideas and it's really important to note that web conferencing is a small part of it. The video at the top of the page covers that concept and gives you some hints on how to employ it.

PLEASE NOTE: Education Queensland does not support Zoom as a web-conferencing and video storage tool. Teachers delivering TAFE@Schools programs are advised to Microsoft Teams.

Microsoft Teams

Microsoft Teams is a cloud-based team collaboration platform. It combines elements of private chat, group messaging, audio/video calling, file sharing, live document collaboration, and more so it's great for collaborative work as well as presenting online. For more about Teams and how you get access see this post on the Office 365 for TAFE Queensland Sharepoint site (requires staff login).

Online Rooms

Online Rooms, TAFE Queensland's other web-conferencing system, will be available for use until October 30th. After that the ability to Host meetings will be turned off but recordings previously made in the service will be available for another 6 months. Users of Online Rooms have the option to switch from Online Rooms to either Zoom or Microsoft Teams to conduct online meetings and classrooms. TAFE at Schools delivery will be switching to Teams; Zoom is currently restricted on the Education Queensland network. For more information about the decomissioning of Online Rooms see this post on the eLearning Services Team's Sharepoint site (requires staff login).

Links

Here are some links to some useful resources. Those that are hosted on TAFE systems that require authentication (like SPOT) won't work until you sign in. If you click something and it doesn't work then go to SPOT and sign in and then try clicking the link again.

*This process (even when followed correctly) could still prove unsuccessful for some users.

Some users will not be able to enable archiving in webmail.

Other Video Tutorial Resources