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HR Update September 2021

Reminder: Election Day Holiday is a Floating Holiday for the 2021 Leave Year

This is a reminder that as a result of Election Day occurring during the fall academic calendar, the university designated the Election Day holiday as a floating holiday.

The university granted 8.00 hours of recognition leave to all full-time classified staff and A&P faculty to use at their discretion in its full 8.00 hour increment on or before Friday, December 31, 2021. This 8.00 hours of additional recognition leave was effective and visible in MyMadison on January 10, 2021. Select the RL TAKEN option in MyMadison to use the leave with supervisor approval. Questions may be directed to Reagan Neese, Leave Specialist, neeserw@jmu.edu.

Flexible Spending Account Deadline

If you were enrolled in a Flexible Spending Account (FSA) during last plan year (July 1, 2020 – June 30, 2021), you have until Thursday, September 30 to file claims for covered services during that plan year. If there are any remaining funds in your account after September 30, these funds will be lost.

Virginia Retirement System Member Benefit Profiles

The Virginia Retirement System Member Benefit Profile (MBP) is an annual benefit statement based on information reported to VRS as of June 30. The MBP provides you with account balance information, retirement eligibility and eligibility for other benefits such as group life insurance and the health insurance credit. To view your Member Benefit Profile, log in or create a secure myVRS account. Under the My History menu item, select Annual Statements.

The MBP can be a useful tool in determining if you are on target for your desired retirement date and income in retirement. Other tools available through VRS include the myVRS Benefit Estimator, which allows you to run different retirement benefit scenarios. In addition, use the myVRS Retirement Planner to set your income-replacement goal and enter expected income sources in retirement, including your VRS pension, Social Security, 403(b) and 457 contributions, and other savings. The planner also helps you project expenses in retirement, such as health care and taxes, and offers calculators and a budgeting worksheet. Please contact the Benefits team at benefits@jmu.edu or call 540-568-3593 if you have questions concerning your MBP.

New Guarantee Issue Life Insurance with Long-Term Care Scheduling Virtual Appointments Now!

Due to the unique guarantee issue offer being provided, you will need to speak with an enrollment counselor to accept or waive coverage.

Click here to Schedule Your Appointment to learn about life insurance with long-term care or simply call Pierce Insurance at 800-421-3142, ext. 177 to speak with a benefits counselor.

Accept or waive coverage with a benefits counselor and help JMU raise money for UVA Children’s*.

Join Us for Educational Webinars!

  • Chubb’s LifeTime Benefit Term with Long-Term Care &
  • Legal Resources: Wills & Estate Planning

*Review Chubb’s LifeTime Benefit Term with an enrollment counselor and a donation of $10 will be made on your behalf. There is no obligation to purchase.

Don't miss out on JMU's NEW voluntary benefits offered during Open Enrollment September 1 - October 29

The Legal Resources Legal Plan covers the attorney fees for a broad range of frequently needed legal services.

  • Legal plan coverage ensures you, your spouse, and qualifying dependent children are protected.
  • There are no annual usage limitations, co-pays, or deductibles for the fully covered services.

Pet Insurance with Nationwide

  • My Pet Protection pet insurance from Nationwide is a reimbursement indemnity plan for dogs and cats. That means we reimburse members for a portion of eligible veterinary expenses related to accidents, injuries and illnesses. * Wellness coverage is also available for routine preventive exams and services.

Liberty Mutual Auto and Homeowner’s Insurance

  • Employees potentially save $947 with customized auto and home insurance. *Take advantage of payroll deduction for additional savings. Call 800-699-4378 and reference Client #136852 or Click here to get a free quote.

*Savings validated by new customers who switched to Liberty Mutual between 1/2020-10/2020 and participated in a countrywide survey. Savings may vary. Comparison does not apply in MA. Coverage provided and underwritten by Liberty Mutual Insurance Company or its affiliates or subsidiaries, 175 Berkeley Street, Boston, MA 02116.

Need to Talk with an Expert?

Did you know that every month, company representatives for your benefits are here on campus in the Wine-Price Building? Below is a list of upcoming dates when you could schedule a time to talk with an expert:

September’s Social Security Column Newsletter

Benefits Broadcast

Our goal with the Benefits Broadcast is to feature a specific benefit each month. This month’s featured benefit is…

Join us for the annual faculty and staff Wellness Fair, hosted by the Balanced Dukes program. The Wellness Fair is open to all faculty and staff and will include informational courses, group fitness classes, cooking classes, a blood drive, a flu shot clinic, hearing screenings, biometric screenings and more.

Flu Shot Clinic 9:00 a.m. – 4:00 p.m.

Walgreens will be available to administer flu shots in Sports Forum 2. No appointment necessary. Bring your health insurance card.

Blood Drive 10:00 a.m. – 4:00 p.m.

American Red Cross Blood Services will be on site for blood donations in Sports Forum 2. Make an appointment by registering here.

Hearing Screenings 10:00 a.m. – 2:00 p.m.

The Department of Communication Sciences and Disorders will offer hearing screenings in the Wellness Center. No appointment necessary.

Biometric Screenings 10:00 a.m. – 2:00 p.m.

The School of Nursing will be offering biometric screenings in Sports Forum 2. No appointment necessary.

UREC Fitness Classes

Restorative Yoga 10:30 a. m. – 11:30 a. m. register here

High Intensity Interval Training (HIIT) 11:00 a. m. – 11:45 a. m. register here

Vendor Fair 10:00 a.m. – 2:00 p.m.

Come browse. No registration required.

Representatives from on and off campus that provide services and products promoting health, wellness and overall well-being will be set up in MAC3. Representatives from the following organizations will be available:

  • Aetna
  • Alzheimer's Association
  • Atlantic Union Bank
  • AVA Care of Harrisonburg
  • Big Brothers Big Sisters of Harrisonburg-Rockingham County
  • Brian Mayes Karate
  • Bridging Health Clinic
  • Burn Boot Camp
  • Central Valley Habitat for Humanity
  • CommonHealth
  • Crossfit Harrisonburg & Strong Figure Bootcamp
  • Delta Dental
  • DRIVE SMART Virginia
  • Escapes Spa
  • 5 Star Nutrition
  • Harrisonburg Farmers Market
  • Horizon's Edge
  • JMU Dining Services
  • Kingsway Prison & Family Outreach
  • MADD VA
  • Nieder Chiropractic & Rehab
  • Orange Theory Fitness Harrisonburg
  • Pierce Insurance
  • Pink Ambition
  • Shenandoah Tours
  • Strong Moms
  • The Center for Hand & Physical Therapy
  • UREC

Visit the Wellness Fair page or contact Tara Torkelson, 540-568-5533, roetb@jmu.edu.

Performance Evaluations Due in Human Resources by Thursday, September 30

Time is running out to complete your non-probationary classified and Administrative & Professional Faculty (A&P) performance evaluations.

PERFORMANCE CYCLE TIMELINE

  • Non-probationary classified employees: October 25 to October 24
  • A&P Faculty: July 1 to June 30
  • Performance evaluations are due in HR by Thursday, September 30

Classified Evaluations

Employees are encouraged to complete a self-evaluation. While the self-evaluation does not become part of the employee’s personnel file, it does provide valuable information and serves as an excellent resource for the supervisor when completing the formal evaluation.

This is a great opportunity for an employee to review their position description and reflect upon accomplishments and opportunities for development. Employees can view their published position descriptions in MyMadison.

Supervisors must attach the classified employee’s Individual Professional Development Plan (IPDP) to the evaluation form. IPDPs are required and completed forms must have a minimum of one goal. The IPDP is a valuable resource in identifying and developing a plan for professional development and growth.

When rating a classified employee as an overall Extraordinary Contributor or Below Contributor, an Acknowledgment of Extraordinary Contribution or Notice of Improvement Needed (unless a Written Notice is on file) must be attached to the completed performance evaluation to support the overall rating. Supervisors considering an overall rating of Below Contributor must discuss this with their HR Consultant before completing the performance evaluation.

Refer to the Performance Evaluation Process on HR’s website for links to applicable forms, policies and process details for classified employees, or contact your HR Consultant or the HRCS Team Assistant, Shakini Sachdev with questions.

A&P Faculty Evaluations

Refer to the Performance Evaluation Process for A&P Faculty for links to applicable forms, policies, and process details for A&P faculty members.

Please contact your HR Consultant with questions you may have regarding performance management and JMU’s evaluation process.

Mailing Address in MyMadison (Employee Tab)

Payroll Services would like to remind employees to check their mailing address in MyMadison by Friday, December 31 under the Employee Tab, to ensure timely delivery of their W-2 document in January. Payroll Services will not mail W-2 documents to mail stop codes, JMU departments, JMU student PO boxes or to the JMU designated zip code of 22807 due to the confidential nature of the information contained in the document. It only takes a minute to verify your address in MyMadison, but it may take the mail up to two weeks to return a W-2 document with an incorrect or invalid address.

NOTE: Student employees may need to update their mailing address under the Employee Tab for payroll purposes and under the Student Tab for other student related year-end documents.

Latest Updates from Information Technology

Update MacOS for Security:

Multiple serious vulnerabilities in MacOS made the news this month, and they highlight the importance of keeping your computer’s software updated. If you have not upgraded your Mojave computer to Big Sur (or Catalina, if not supported), install the update at your earliest opportunity.

Windows 11:

Microsoft is expected to release the Windows 11 operating system on October 5, 2021, to early adopters in the consumer channel. JMU IT has been monitoring the beta releases and will continue our evaluation and testing once Microsoft releases a production stable enterprise version. At this time, we ask that you do not install Windows 11 on university-owned computer.

Adobe Sign Launch:

Adobe Sign is coming on November 1 and will serve as a replacement for DocuSign. Please watch the computing news page for more information on this exciting new product.

Building and Room Info in MyMadison:

IT has noticed that many recent support requests from JMU employees lack building and room information. Please go to the Employee tab in MyMadison and click the “JMU Office/Campus Directory” link under the “Employee Personal Information” heading. On the following page, update your building and room information, and don’t forget to click “Save” when finished. Thank you!

New Version of Duo Mobile:

The Duo version 4.0 mobile app is expected to be released by the company on October 11. The primary change seems to be a new look and the relocation of the approve and deny buttons. Please watch the computing news page for more information in the coming weeks.

Microsoft Teams Training:

Did you know that IT Training offers a class on Microsoft Teams? This training covers how to chat with team members, create and manage team channels, and hold audio and video meetings. You will also learn how to create and manage collaborative documents, and explore using apps to add functionality to your teams. You can sign up for this class (IT711) through MyMadison.

Keep Your iOS/Android Devices Current:

It is important to keep your iOS and Android devices up-to-date with the latest versions of those operating systems to ensure that your devices remain secure and able to support the software that you use daily. For example, Microsoft recently announced that Teams will no longer be updated on iOS 13 and earlier, and Duo recently announced that it is dropping support for iOS before version 13 and Android before version 8. Setup your devices to auto-update if possible, or open your phone’s settings app/menu and check for an update regularly.

Talent Development

Discover|Grow|Succeed

“Our lives begin to end the day we become silent about things that matter” – Martin Luther King, Jr.

Green Dot: A Comprehensive Approach to Violence Prevention

What role do you play? This session will focus on the vital role campus employees play in establishing and reinforcing the culture within which students exist. Far too many students experience sexual violence, dating violence, and stalking during their time in college. To begin to change that, we all have to play a role in prevention.

Green Dot: A Comprehensive Approach to Violence Prevention

October 19, 2021 1:30-3p.m.

Register with course number in MyMadison.

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“Combining strengths and wellbeing at work is potentially the most transformational treatment yet in the urgent pursuit of resiliency, mental health and ultimately, net thriving.” – Jim Harter, Ph.D.

Manage Wellbeing for Self and Team

Come to this 3 part series for managers and supervisors to renew your understanding of your own and your employees needs for wellbeing at work and beyond. Based on conclusive research by Gallup, you will see your impact on your own and your employees’ attitudes, behaviors and commitment to university and department goals.

Manage Wellbeing For Self and Team October 7, 2021 8:30 – 10a.m.

Register with course number in MyMadison.

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“When awareness is brought to an emotion. Power is brought to your life.” – Tara Meyer Robson

Emotional Intelligence

Emotional intelligence (EQ) provides a way to understand, assess and control emotions. Knowing what emotional intelligence is and knowing how to develop emotional intelligence to improve your life are two different things. This 2 part workshop hosted in zoom will provide information on emotional intelligence as well as focus on how to develop it.

Emotional Intelligence October 13, 2021 1:30-3:30p.m.

Register with course number in MyMadison.

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UREC and University Park (UPARK) are open!

Both facilities offer family hours and guest passes, but be sure to review UREC’s current COVID-19 policies prior to your visit! At UPARK, or “JMU’s backyard”, you can work out in the outdoor fitness zone or play tennis, sand volleyball, disc golf, basketball, soccer and more! Learn more about what University Park has to offer here.

What to expect in the Libraries this fall

We are excited to welcome you back to campus and support you throughout the academic year! Here's what you need to know about using the Libraries in Fall 2021:

  • Wear a mask (for now)

The JMU Stop the Spread requirements for masks apply to the Libraries, including the group study rooms and café areas.

  • Check our hours of operation

Most library spaces are available to everyone during our hours of operation. Our fall semester hours, including expanded weekend hours, began on August 25. Please check the hours and access information for Special Collections, Media Production Services, and The Makery before planning a visit to these areas. Some service areas may require an appointment.

  • Learn about our new group study room reservation system

Our group study rooms are open again. Visit Reserve a Group Study Room to learn more.

  • Reserve materials for your class (Course Reserves)

You may now put physical materials (printed books, etc.) or electronic materials on Course Reserve. Learn more about Course Reserves for Fall 2021.

  • Sign up for consultations, workshops, and events

Check out our workshops and programming, schedule a consultation, or request tech support to receive expert help for your teaching or research. JMU Libraries’ spaces may not be reserved for non-Libraries events at this time.

Please ask your liaison librarian, visit Ask the Library, or stop by a service desk if you have any questions about library operations this fall. We’re always happy to help!

Zoom now includes personal pronouns

Everyone who uses Zoom at JMU can now add their pronouns to their Zoom profile. Using a person’s correct pronouns and proactively sharing yours are two ways to show respect and promote an inclusive environment. Learn more about using pronouns in this guide for staff from JMU’s SOGIE or this article from MyPronouns.org about personal pronouns and why they matter.

Follow these instructions from Zoom to add your pronouns into an empty text box and decide when to automatically share them in Zoom.

Let JMU Know What YOU Think!

Campus climate includes the attitudes, behaviors, standards and practices of a university’s employees and students. Personal experiences and perceptions shape the climate, along with institutional efforts. How do you feel about the climate at JMU?

For the first time, the university is conducting a campus climate survey to get the opinions of employees and students about the JMU environment. Your confidential responses will influence future institutional planning, and senior leadership has committed to using feedback from this survey to improve the climate at JMU.

The online survey will take about 15 minutes to finish, and you can enter to win a prize after completing it. Access the survey at www.jmu.edu/speak-up-dukes.

Northern Shenandoah Valley Regional Graduate & Professional School Fair

Tuesday, September 28, 3:00 - 6:00 p.m. at Hotel Madison

Are you or someone you know interested in a graduate, doctoral, or certificate program? The NSVR Graduate & Professional School Fair is a great opportunity to not only meet with representatives from JMU programs, but also programs from nearly 100 other regional and national colleges and universities. Registration is NOT required. The fair is hosted by JMU’s Graduate School in partnership with EMU, Bridgewater, and Mary Baldwin University. Contact Cheryl Doss at dosscd@jmu.edu with questions.

Off-the-Job Safety

September is Home Eye Safety Awareness Month

See Risk Management’s September Safety Tips. Keep these in mind while cleaning, cooking, doing yard work, or in the garage.

Quick COVID

Are COVID vaccines safe?

See Sentara Health’s COVID-19 vaccine myths, facts & FAQS

Where can I get a vaccine?

Get your safe, free, effective vaccine at VACCINATE.VIRGINIA.GOV or call 1-877-829-4682

How do I provide my COVID-19 vaccine documentation to the University Health Center?

https://www.jmu.edu/healthcenter/uploading-covid-vaccine.shtml

Where can I get tested?

https://www.vdh.virginia.gov/coronavirus/covid-19-testing-sites/

What if I am exposed to COVID?

https://www.jmu.edu/stop-the-spread/employees/employee-exposure.shtml

Is there an app for COVID exposure notification?

Download the COVIDWISE app at the iPhone App Store or for Android at the Google Play Store. You can also download it by going to the Virginia Department of Health COVIDWISE page.

Human Resources is dedicated to customer service, a positive approach to change and the pursuit of excellence that promotes university and individual success.

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JMU Creative Media, Talent Development, HR Benefits, UREC, University Events