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Covid-19 Mini Template Set from Cassie Trebar of Blush Bloom Boudoir

Helpful Hints and Things to Note

These templates are written with women in mind due to the fact that many boudoir studios market primarily to women. They are also written in the voice of one person writing about a studio team. Should these voices not work for your brand feel free to switch up the wording a bit to be from one person.

These are meant to be 90% copy and paste but keep in mind you will need to fill in your info and sections in Bold need to be altered. If you send these as is they will look like you didn't write them so don't skip that part.

An important note about customer service is that a little goes a long way. We need to be understanding of the various situations all of our clients are in. Regardless of your own opinions you need to be conscious of what others are dealing with and give grace where it is needed. The last thing you want is to be the victim of a screenshot should you decide to try and deny someone something they need during this time of crisis. This is not the time to be overly policing and enforcing your contract and forcing people to come to their sessions during a pandemic. Be smart. Use common sense and do not become the victim of a screenshot making you look like a money hungry business owner. What you do now during this time is how people will remember you. Make sure they remember you as a source of kindness, comfort, and light when this is all over. Service before money is what brings people back.

Questions, comments, and fashion tips please email me at blushbloomboudoir@gmail.com Do not DM me unless you have pictures of cats... or videos of cats.

Free Reschedules for Studios Closing or currently in State Shut Down

Hello (Client Name)!

I hope you are having a good day and staying healthy during all this craziness!

I am reaching out today with an update about your session scheduled for (Session Date).

As you know, our country is in a time of crisis and great risk to the health and safety of the general public and as such I will be practicing low risk procedures and shutting down for a few weeks in order to protect everyone and prevent the spread of the Corona Virus.

As a small business owner my number one priority is the health and safety of my clients, my team and myself, so therefore as much as it saddens me, I will need to go ahead with postponing and rescheduling upcoming sessions for the next few weeks.

While this will unfortunately affect your session date, I do have plenty of space in the coming months meaning a reschedule will be no problem and I am happy to offer this free of charge for all affected clients. In order to take advantage of your free reschedule, all you have to do is (scheduling process) to choose a new date for free and get you back on track to an amazing session a little later in the year.

(Scheduling Link or Process)

As a thank you for being flexible and understanding during this time of great stress you will receive your choice of a free (some sort of small gift, session upgrade, product, credit, etc) with your session.

My hope is that all of this will be over soon and we will be able to get back to normal, but for now I am sending you love, light and good vibes for a healthy spring/summer/fall/winter/holidays and I can't wait to work with you!

Should you have any questions please do not hesitate to reach out! I am so happy to help!

Stay safe and healthy and thanks so much for working with us!

Warmly,

(You)

Safety Precautions/Procedures for Studios Remaining Open

Hello (Client Name)!

I hope you are having a good day and staying healthy during all this craziness!

I am reaching out today with an update about your session scheduled for (Session Date).

As you know, our country is in a time of crisis and great risk to the health and safety of the general public and as such we will be changing the way things work in the studio for period of time.

While we will still be running due to our low risk, small group environment we do want to ensure clients coming to their sessions are well prepared and aware of the necessary procedures and precautions needed to keep everyone safe.

For those who will be keeping their session dates we want to reassure you that the studio team is taking extra precautions with cleaning and sanitizing. We will also be sure to have precautionary supplies in the studio such as hand sanitizer lysol wipes and masks for our team to ensure everyone’s safety. While we run a very tight ship on a day to day basis and are always working to ensure things are clean and sanitary we want to reassure you that extra precautions are being taken to make sure you are comfortable and safe coming to your session with us.

With that said we do want to ensure that our clients are taking precautions for themselves as well so we will be asking that all clients start taking their temperature every day for the week leading up to their session. This will help with cutting down on the risk for not only you but our team and our other clients as well. Should you find that you have an elevated temperature leading up to your session or show any signs of being sick we will ask that you reschedule for your own safety and the safety of others. Please note that a reschedule fee will not apply and we are happy to help you get rescheduled for free no questions asked.

For those clients who are immunosuppressed and high risk themselves or have family members who are high risk we will be offering no questions asked free reschedules for anyone who would like to take advantage of them. Regardless of your health status anyone is welcome to take advantage of the free reschedule. We want to ensure all clients have a wonderful experience and stay safe and healthy so if you would like to take advantage of the free reschedule please do so (at the link below/rescheduling process).

Regardless of if we will see you soon or we will see you in a few months the team and I are wishing you good health and can’t wait to work with you!

Should you have questions please don’t hesitate to reach out! We are so happy to help!

Thanks again for choosing us and we can’t wait to work with you!

Warmly,

(You)

Payment Plan One Month Hold

Hello (Client Name)!

I hope you are having a good day and staying healthy during all this craziness!

I am reaching out today to chat about your MONTH payment for your payment plan.

At this time your payment is currently scheduled to be withdrawn on (date), however, as a kind gesture towards all our clients we would like to extend an offer for a one month hold on payments. We know our clients are struggling with layoffs, extra costs associated with the quarantines, and even medical costs due to illness. Our hope is that this one month hold will give you a little bit of flexibility in your budget to take care of your family and ensure this crisis is a little less stressful.

Should you like to take advantage of this offer we will extend your payment plan by one month meaning your last payment will be (their new final payment date). To take advantage of the one month hold please reply back to this email with your decision. Should you decide you would like to continue your payment plan as is you can disregard this email and we will leave your payment as scheduled.

In the midst of everything going on right now, we here at the studio are sending wishes of health and happiness.

Please be sure to get back to us with your decision within 48 hours so we can get everyone’s payments rearranged in a timely manor and we look forward to delivering your gorgeous artwork at the completion of your plan.

Feel free to reach out with any questions and thanks so much!

Warmly,

(You)

Keep in mind this can be changed to two months if your state is at higher risk of being off long term. Also note that if you are unable to do this you do not need to offer it to your clients but should someone come to you please remember that a little customer service goes a long way and whatever amount of grace you can give will come back to you in the long run.

Simple Self Love Tips to Send Out to Your Email List

Helo Beautiful Babes!

I hope everyone is staying safe and healthy during this crazy time!

For this month’s newsletter I wanted to give some simple tips for practicing self care for free from the comfort of your home.

As we all know going out isn’t an option right now for many of us and in most cases salons and spas are closed so I wanted to be sure that you ladies had the proper tools to continue your self love journeys right from the comfort of your couch even if the littles are running amuck and everything is in temporary chaos.

When it comes down to it, the most important thing we can do for ourselves is to remember that we matter just as much as everyone else and we cannot allow ourselves to get left behind.

We all know its so hard to fit everything we need into our schedule, especially when everyone is home and we gotta make sure things are taken care of, but we also know that self love and self care are crucial to our health and happiness!

So today is your day to take these simple steps towards self care during self isolation and get back on top of your mindset!

You will need to format this part into a cute graphic for your clients so get creative and make it on brand. I made mine using canva and it was a piece of cake.

1. Self Love Affirmations - Every morning when you wake up take just a few extra minutes for yourself during your morning routine. While you are doing all that morning prep take a minute to look at yourself in the mirror and tell yourself three things you love about you. Repeat them to yourself a few times for good measure. This will help you start off every day the right way and set the tone for self love all day!

2. Take a little Me TV Time - While we are cooped up in our houses one thing we do still have is TV. So turn on the TV or grab your laptop and take some time to put those chores on hold while the kids are napping. Whether its your favorite show, a romance that will make you swoon, or a comedy just be sure to take this time and let yourself just exist for a bit. its perfectly okay to stop and give yourself that moment for you! In fact it will help everyone in the long run so binge an episode or twelve ;)

3. A Hot Bath - Naturally as woman and mothers its our instinct to jump in the shower wash our hair and body as fast as we an and jump back out to tend to other family members but I challenge you to do some self care by really enjoying your shower time. Some of our best thinking is done in the shower so take some time for you and hey if you can turn it into a bath with a great book, some bubbles and a glass of wine you better get it girl!

4. DIY face Mask - So the spa is closed? That's okay! You probably have tons of ingredients for face masks right in your pantry or fridge! Take some time to use up those unused ingredients and put them to work on your skin! You'll feel refreshed and your skin will thank you! Here is a favorite recipe of ours for you to try or you can look one up and share it with us in the facebook group! No matter which way you go you'll be treating yourself and keeping healthy while doing it! (Be sure to include a recipe you like for a face mask)

5. Music Speaks to the Soul - One fabulous way to get your self care on even in the midst of the cooking. cleaning, chores and kids is to do it all to the sound track of your soul! So throw on your favorite music and jam out or toss on a relaxing meditation and let go of all that stress. Either way you go you can treat your senses to a destress no matter what's going on around you!

All that should be in the graphic^^

Now that you have some quick tips and awesome suggestions for keeping your self care going even during quarantine you gotta get to it and make it happen! You can do this and we here at the studio are rooting for you!

Feel free to get your self care on and encourage other babes to do the same in the facebook group! We would love to see you putting these tips into action so share your favorite face mask recipe, show us a picture of you dancing to your self care playlist or share the three things you love about yourself!

No matter what you do just be sure you aren't forgetting to take care of you!

Stay Beautiful! Stay Healthy! Give yourself the love you deserve and remember self love is not selfish!

XOXO

(You)

And that's it!

Hopefully these templates are helpful for you and will give you a bit of relief during this difficult time for all of us.

If you liked these templates and need more of my words in your life feel free to check out my store for more templates.

For help with a specific client problem on a case by case basis you can email me at blushbloomboudoir@gmail.com to commission an individually written response.

For questions or help with the Covid-19 Templates please email me at blushbloomboudoir@gmail.com

Created By
Cassandra Pyles
Appreciate

Credits:

Copyright 2019 Blush Bloom Boudoir