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CollegeBuys Newsletter back in session | 2020, 2ND QUARTER

LEGISLATIVE UPDATE

Legislature Passes State School Bond Bill AB 48 and Elections Transparency Bill SB 268

Rebekah Cearley, CCFC Legislative Advocate

AB 48 (O’Donnell) – State School Bond Bill

On Friday, September 13, 2019, both houses of the Legislature passed AB 48 (O’Donnell), the 2020 state school bond. The bill now goes to the Governor, who has until October 13 to sign or veto the bill.

AB 48 provides $15 billion for K-12 and college facilities:

  • $9 billion for K-12
  • $2 billion for community colleges
  • $2 billion for UC
  • $2 billion for CSU

AB 48 also:

Increases a community college district's bonding capacity from 2.5% to 4.0% of taxable property.

Establishes the requirement for an independent performance audit of community college capital outlay projects funded by the state bond. The governing board must hold at least one public hearing to solicit input from members of the public regarding a proposed state-funded project.

While CCFC worked with the author and other organizations to draft language providing more certainty on which projects would be funded, the final version of the bond did not include this specificity. It was cut during final negotiations between the Administration, Legislative leadership, and the bill’s author, Assembly Member O’Donnell.

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FROM THE EDITOR

United we stand is a battle cry, a motto, a saying, and a quote whose true origins are not entirely known, but evokes such emotion in all of us. What's also unique about this battle cry is that it rarely has to be spoken -- it's just known -- especially for those who have shared challenges and vision.

Over the years we have found ways to express our unity in various forms. Regionally, our purchasing associations/groups ensure that conversations and relationships are cultivated and championed on to a statewide agenda. Our statewide agenda is then bridged with our colleagues in technology and facilities, etc. In higher education, our system discusses shared opportunities with other systems of public higher learning. All in the name of unity -- because we know, United we stand!

I often say that the laws, codes, and statutes that (at times) complicate the work we do are the same laws, codes, and statutes that bind us together. Tackled individually, the work seems impossible. Tackled with unity, the work becomes manageable. As the school year is in full swing, I wish to remind all of you that we are all united by shared challenges and with that, shared victories.

Since our last edition, we have seen what unity does, as symbolized by various conferences that promote the sharing of ideas. This edition features Neocon and CHEC conferences -- focusing on architecture/design and intersegemental collaboration respectively. In the coming months, the Community Colleges Facilities Coalition kicks off in Sacramento; and in a few more months, our very own CCC Purchasing Conference in San Diego. As we look forward to our own conference, I encourage all of you to partake in other conversations that bolster unity as a system, because United we stand!

x, JC

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SAVE THE DATE!

The Purchasing Conference is in 6 Months!

March 18-20, 2020

Planning begins soon. Registration information will be published sometime in December 2019. Hope to see you there!

Photo Blog: Neocon 2019

By: Joseph Quintana, Foundation for California Community Colleges

Neocon 2019 staples: Chairs, hoteling (temporary drop-off) spaces, collaboration pods, and sustainable flooring.

Annually, the world's leading furniture, flooring, and fixtures manufacturers descend upon Chicago for the Neocon Conference. The event has been held for 52 years, focusing on spatial design. The CCC system's corporate partners that serve this industry all participate in Neocon. This year, I was fortunate enough to be able to attend Neocon and meet with our corporate partners' leadership to discuss the trajectory of our system and how they can continue to support our objectives. Noticeable during the event were poignant trends in both classroom and office applications - below are a few of these trends:

  • Collaboration Pods designed to mute (sound-proof) the external space were highlights of KI, Haworth and Steelcase. These collaboration spaces are designed for quick meetings to touchbases with a team, or for quick conference calls. Our partners KI, Haworth, Steelcase, and Teknion all had unique takes on the collaboration pod.
  • Hoteling Spaces for remote/temporary employees, while also serving as spaces to temporarily escape our more traditional work spaces. These concepts were part of a wellness theme at Neocon.

These trends reflect the shifting landscape of our workplace. Just as our students learning needs have shifted the classroom space, the shifting demographic and habits of our workforce contribute to the evolution of administrative/office environments. Noticeably, there is greater interest in collaboration spaces that encourage peer-to-peer interactions; we are learning more about how used or replaced furniture and flooring from our institutions need to have an end of life process to reduce the pressures on landfills; and a remarkable focus on employee wellness as higher education institutions begin exploring remote working environments through hoteling spaces.

Learn more about the design trends from the experts at Architecture Digest, "5 Design Trends that were Everywhere in Neocon 2019"

A few videos from our partners' showrooms for Neocon 2019 (pardon the narration):

During my time at Neocon, I was able to run into some of our peers in the community colleges -- appropriately those with bonds and significant construction projects -- who are looking into how they can help create spaces that support the future of higher education. It was a great opportunity to understand how other institutions of higher education throughout the nation are approaching the evolving landscape of higher learning, and informing our corporate partners of our system's trajectory.

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With the Census Looming, Redistricting Matters

Elaine Reodica-Shyu, FCCC Director of Collaborative Services

Every 10 years after the release of the US Census, public agencies across the country are reacquainted with a process called “redistricting”. Redistricting is the process in which public entities across the country are required to adjust their electoral district lines, ultimately impacting how representatives are voted into public office.

Map: California's Congressional Districts.

With the upcoming 2020 Census and the 2021 redistricting cycle on the horizon, hundreds of public agencies including California’s community college districts will work with demographers to assess their local board of trustees’ current voting systems and electoral lines. A key consideration in the redistricting process will be whether or not their voting system (whether at-large or districted) is in compliance with both the Federal Voting Rights Act (FVRA) and the California Voting Rights Act (CVRA). The CVRA is a state law that prohibits the use of at-large election systems in local government if it is proven that “racially polarized voting” (meaning that voting patterns are correlated to race) exists within electoral lines. In addition, redistricting processes are required to engage the local community in providing feedback on ways to adjust district lines to best represent their needs. Taking various factors into consideration, the final mappings that demographers present to local boards and agencies for approval must be consistent with basic redistricting standards- district lines must be contiguous, of equal size, compact and maintain “communities of interest”.

Understanding and preparing for the upcoming redistricting process is important for California’s community colleges because of the possible financial and legal liability issue that is associated with non-compliance. The CVRA laws currently require that plaintiffs get full reimbursement for legal fees associated with any successful challenge. Along with neighboring K-12 School Districts, cities and other public agencies, community college districts that are faced with the threat of lawsuits for inaction or noncompliance with state and federal redistricting laws could face consequences that are both politically contentious and financially costly.

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Advisories

By: Jennifer Keiper, Foundation for California Community Colleges

Service Agreement Piggyback

California Public Contract Code does not authorize districts to “piggyback” on other public agency’s service agreements, but there are exceptions when it comes to special services and services deemed as “incidental” to the purchase of personal property.

The Legislature has broadly authorized contracting for specified special services and advice in financial, economic, accounting, engineering, legal, or administrative matters without bidding if the supplier is specially trained and experienced to perform the special services required. Professional services are of nature that the district would consider the supplier’s experience, qualifications, and skills to be more important than comparative cost when selecting a supplier. It is helpful to think of these specialized functions as most commonly a) requiring a professional license, b) licensed by a regulatory body and/or c) the ability to obtain professional errors and omissions insurance.

Services such as installation of a product are allowable if incidental to the total purchase price. There has been debate around what percentage constitutes incidental, but a general rule of thumb is 10% or less of the total contract price. On a case-by-case basis or enabling district policy, incidental may be up to 50% of the total contract price – this is unfortunately another gray area in our world of procurement. More than 50% of the total contract price is not allowable. Please note that districts vary in their interpretation of what constitutes “incidental” so we encourage you to review your own district policies and consult with your legal counsel on this matter.

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Office Depot Implements Import Surcharges

Effective July 26, 2019, Office Depot implemented an import surcharge on roughly 44,000 items from China. Most of the impacted items are FF&E, but the surcharge will be attached to approximately 4,000 office products – some products seeing a 400% increase in cost. Office Depot sent out communication to all users regarding the implementation of the surcharge and has flagged impacted items on their website and throughout a user’s shopping experience. The Foundation reached out to confer with UC and CSU counterparts, and this appears to be a shared challenge we are facing, as their systemwide partner, Staples, has passed along import surcharges as well.

Our existing agreement does not specifically address import surcharges, but we do require Office Depot to be transparent in stating all supplemental charges to a shipment and have asked them to visibly flag all impacted items so alternative items may be selected. As the agreement will be expiring in October 2020, we will be sure to include restrictive parameters concerning import surcharges in the next iteration of the Office Products RFP. If you are interested in serving on the development and evaluation committee, please contact Jennifer Keiper (jkeiper@foundationccc.org). For the time being, we encourage you to select alternative products that have not been impacted by the import surcharge to alleviate additional financial burden on your district.

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Systemwide Furniture Agreements

It has been a year since the Foundation for California Community Colleges (Foundation), in partnership with community college districts throughout the state and the California State University system, secured an agreement with ten furniture suppliers through a competitive Request for Proposal (RFP) solicitation. With these partnerships in place, community colleges have expanded access to increased cost-savings for Facilities Fixtures and Furnishings.

The 14 awarded suppliers include legacy partners, and new partners. Awarded suppliers are:

  1. Agati
  2. Community Playthings
  3. ERG
  4. Exemplis
  5. Haworth
  6. KI
  7. Knoll
  8. Krug
  9. Lakeshore Learning
  10. Platinum Visual Systems
  11. Steelcase
  12. Teknion
  13. Tennsco
  14. Worden

Facilities Fixtures and Furnishings agreements were awarded based on 39 applications including Student Study Carrels & Tables, Lecture Halls, Classroom Products, Child Development, Public Seating Products, and other specialty applications. Additionally, a catch-all clause is embedded in these agreements that allow our institutions access to the entire vendor catalog, along with guaranteed minimum discounts (i.e. if a vendor is awarded only for student desking, and a college wishes to procure beyond desking, the college shall have access to minimum discounts and the vendor's entire catalog).

  1. Blocks & Wooden Toys
  2. Cantilever or Four-Post shelving
  3. Classroom Products
  4. Computer Lab Support Furniture
  5. Data Center Cable Flooring
  6. Dynamic Student Desks
  7. Executive Area Desking
  8. Executive Area Meeting Room Furniture
  9. Executive Area Seating
  10. Faculty Support Furniture
  11. Freestanding tables & Desks
  12. Handed Tablet Arm Chairs
  13. Laminate Casegoods Products
  14. Lecture Halls
  15. Library Desking Products
  16. Library Seating
  17. Library Study Carrels & Tables
  18. Low Profile Cable Flooring
  19. Metal Furnishings
  20. Modular Walls
  21. Non-Handed Student Desks
  22. Office Seating
  23. Office Storage
  24. Porcelain Flooring
  25. Public Seating Products
  26. Seating Products
  27. Separate Desks & Chairs
  28. Sleep & Hygiene Products
  29. Student Area Individual Lounge Furniture
  30. Student Area Modular Lounge Furniture
  31. Student Study Carrels & Tables
  32. Student Support Furniture
  33. Study Area Tables and Seating
  34. Systems
  35. Systems Furniture
  36. Tack Boards
  37. Technology Tools
  38. Various Public Seating Furniture
  39. White & Chalk Board

These contracts allow colleges and public institutions to purchase best-value , high-quality products designed to last in the most demanding environments. Other highlights of the agreement include:

  • Minimum warranty covering Parts & Labor for 15 years;
  • Provide local manufacturer representation with minimum 2 years of Higher Education Project experience;
  • Total cost of ownership requiring minimal maintenance to retain usefulness for 25 to 30 years; and
  • Drop Ship tiered minimum discounts ranging 40% to 70%

For more information, please visit CollegeBuys.org; or contact collegebuys@foundationccc.org

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REMINDER

The 26th Annual CCFC Conference is Coming Up!

November 11-13, 2019 in Sacramento, CA

Highlights include the release of the much anticipated CCC Facilities-Procurement Guidebook. Building on the success of the CCC Purchasing Best Practices Guide, the Foundation supported the creation of a committee dedicated to creating a handbook for facilities-specific procurement. Committee members include Mina Hernandez, Executive Director of General Services at West Valley-Mission CCD; Fred Diamond, Director of Facilities and Construction at Citrus College; Rondell Schroeder, Procurement Specialist of Fiscal Services at Mt. San Antonio College; and Yanely Pulido, Manager of Construction Procurement, Risk and Contracts at San Mateo County CCD. During their CCFC session, committee members will provide background on how and why the CCC Facilities-Procurement Guidebook was created, how districts can use this as a best practice tool moving forward, and call for volunteers to join this effort in keeping the guidebook up-to-date for years to come.

Register for the Conference

Two Colleges Recognized with Dr. John W. Rice Award

Source: California Community Colleges Chancellor's Office

The Dr. John W. Rice Diversity and Equity Award was established in 2001 to honor community college staff members, districts, colleges, or programs that have made the greatest contribution towards faculty and staff diversity or student equity. Individuals or programs that have promoted and enhanced diversity at the community college level in California are eligible for nomination. The winners are selected for clearly demonstrating an outstanding achievement to diversity or student equity.

This award is named in honor of former Board of Governors of the California Community Colleges member Dr. John W. Rice. He was a leader, innovator and spokesperson for equal employment opportunity and nondiscrimination in the largest system of higher education in the nation. While on the board, Dr. Rice displayed a strong commitment to multicultural learning experiences for all students.

Learn more about his life and legacy at the video below. Video-guide:

  • Learn more about Dr. John W. Rice (2:36-8:28)
  • Dr. Condoleeza Rice's dedication (18:50-31:25)
  • Rice Awardee, Santa Barbara City College (33:30-40:00)
  • Rice Awardee, Bakersfield College (40:20-46:20)

The 19th annual Dr. John W. Rice Award ceremony last month recognized two California community college programs for their outstanding efforts to improve student equity, diversity and student success on campus.

Named after former California Community Colleges Board of Governors member Dr. John W. Rice, the awards honored Santa Barbara City College’s Leaders in Equity, Antiracism and Reparations Now (LEARN) program for Diversity and Equity, and Bakersfield College’s Completion Coaching Communities program for Student Success.

Dr. Rice’s daughter, former Secretary of State Condoleezza Rice, was in attendance and spoke at this year’s event.

Dr. Rice served on the Board of Governors from 1992 to 2000. He was a strong advocate for all students and believed higher education was the greatest equalizer. The Dr. John W. Rice Awards were established in 2001.

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SPOTLIGHT

Recognizing change-makers, and voices of impacts in the California Community College business community.

This edition's Spotlight inductees:

  • Joseph Quintana
  • Mina Hernandez

Learn More

Mark Logan Named Manager of the Year

Source: Cerritos College

The Association for Cerritos College Management Employees (ACCME) has named Mark Logan, Director of Purchasing and Contract Administration, as the recipient of the tenth annual Outstanding Manager Awards. The awards recognize a classified manager and an academic manager who have significantly contributed to Cerritos College through their leadership, involvement, and support of student success, instruction, student services, college operations, community involvement, and employee development.

Mark Logan, recipient of the Cerritos College Manager of the Year Award

Nominations were solicited from the campus community and award recipients were selected by the selection committee.

Mark began his current role in August 2012. In 2015, he received the Procurement Professional of the Year Award from the Foundation for California Community Colleges.

Congratulations, Mark! You make us all proud!

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Reunions, presentations, and awards. CHEC Conference snapshots.

California Higher Education Collaborative (CHEC) Conference Update

The annual CHEC Conference kicked off at the University of California in Los Angeles (UCLA), October 1-3, 2019. The Conference is a rare opportunity for three systems of public higher education in California to come together to discuss and celebrate collaboration between our institutions on local, regional, and statewide levels.

Luskin Conference Center, UCLA

This year's Conference venue is the UCLA Meyer and Renee Luskin Conference Center (Luskin Conference Center). Every element of the Luskin Conference Center and its adjoining hotel in Los Angeles was designed to honor the intrinsic link between innovation and rejuvenation. A LEED Platinum-certified property enhanced by leading edge resources, the UCLA Luskin Conference Center’s bright and relaxing environment encourages open engagement. Here, leading academic minds, medical innovators, researchers, political leaders and social visionaries meet to exchange ideas that will move our world forward.

Presentation on Collaboration

The California Community Colleges presented on "Leadership in Intellectual Equity Growth—California Community Colleges," through the diverse perspectives and powerful CCC voices of our very own Mina Hernandez (Executive Director General Services, West Valley Mission CCD), and our facilities colleagues: Fred Diamond (Director of Facilities, Citrus College), and Jose Nunez (Vice Chancellor, Facilities Planning, Maintenance & Operations, San Mateo County CCD). Their presentation focused on solving our geographical challenges by leveraging technology and deploying engaging content to encourage broad participation among our state's stakeholders.

Victory for Technology Access

The CCC's received an award for California Connects' effort to distribute over 2,000 mobile internet hotspots to foster youth and MESA (Mathematics, Engineering, Sciences Achievement) students in the CCCs. The objective of this effort is to allow our underserved students access to technology that fosters student success. Broadband connectivity is an increasing challenge for many of our students as the cost of living in the state continues to outpace wages. Lack of connectivity lead to deprivation of certain opportunities and resources. The importance of this work was recognized by the selection committee, and awarded for its Focus on Efficiency.

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Credits:

Created with images by Naassom Azevedo - "untitled image" • Wil Stewart - "untitled image" • Patrick Fore - "untitled image" • shawn1 - "american flag us flag united states" • Nathan Dumlao - "untitled image" • Tolu Olubode - "untitled image" • Warren Wong - "untitled image" • 5631153 - "ucla sunset architecture"