| VOLUME 15 | ISSUE 1 |
Claire Cieremans, SFO, NMASBO President
Happy New Year!
It appears that every time I am writing an article to the membership, we, as New Mexico School Business Officials, are in the midst of change or cuts, or something we have not done or seen before. If it is not one thing, it is another. If you would have told me six months ago that we would be starting the next school year in a hybrid model of sorts and wearing masks to school, I probably would have thought you were crazy.
Here we are….
I have often voiced my opinion of how public education has not changed. For the most part, the length of the school year and school day, looked much like it did for half a century or longer. The school buildings, classrooms, and desks looked like they did when I was in elementary school. We recognized that some of those processes needed to change, yet we all know change is hard. Let us utilize these very strange times we are in to take a deep breath, look on the bright side and use this pandemic as an optimistic fresh start to having the opportunity to look at public education and make some positive changes for our students. It is easy to say and really hard to do. Trust me, I feel your pain. Leadership is not easy, but we are in our positions for a reason, and at my district I can think of 8,500 reasons for me to stop pouting and move forward. Health and safety come first, but we all want our kids back in school, learning, growing, and excelling with smiles on their faces.
NMASBO is here to support you and help all of us get through this. We will be rolling out changes to the association that will make us better in the end.
Relationships, Flexibility, Accountability, and Stay Healthy!
From the Executive Director's Desk
Terry Dean, NMASBO Executive Director
There never seems to be enough time to catch a breath before running to the next meeting or attacking the latest project/problem. Somewhere on your to-do list is, “Read the NMASBO Newsletter." So, with that, here are some things going on at NMASBO. We have some important information for you but here is the high-level view:
Fall Conference – Our 2020 Fall Conference has been postponed to November 4-6, from the original September date. We will still be at Buffalo Thunder but the event will be smaller, due to the physical distancing requirements. See the Training Committee’s article for additional information about the 2020 Fall Conference.
Treasurer’s Report – Due to the cancellation of Spring Budget workshop, NMASBO will be post an annual operating loss of $65,611 (unaudited). This is the largest annual operating loss ever recorded by NMASBO. See the Treasurer’s report for additional information.
Election of President-Elect – We are in the process of conducting an election for a new president for NMASBO. By now, you should have received an email informing you of the voting process. The polls will close at 5:00 PM on July 30, 2020. We have three great candidates for the office. We are fortunate to have so many willing to serve their colleagues as President. Once elected, the successful candidate will assume the role of President on July 1, 2021 and will serve in that role for a 2-year term before rotating to the Past-President role for another year. Thank you to all the candidates. You may see their resumes and biographical information at https://nmasbo.org/page/board_elections.
Boot Camp – We are still planning on conducting our 2020 Boot Camp, scheduled for October 12 – 16 at Embassy Suites in Albuquerque. Boot Camp is immersion training for those individuals who are new to school business. Many of our current school business leaders within the state are graduates of Boot Camp. Boot Camp is like the US Army Ranger School. It is the place where you learn to survive and thrive in NM school business. In fact, many new superintendents have found the training valuable as they began their journeys as Superintendents. Since the inception, Boot Camp has limited enrollment of no more than 30 cadets. We are currently working with the hotel to determine how many cadets we can safely accommodate this year. If you are interested in attending Boot Camp, please email us at firstname.lastname@example.org and we will place you on the list. Being placed on the list is not a commitment to attend but merely telling us that you want more information.
SFO Study Group – For the past few years, NMASBO has organized a study group for those individuals interested in taking the SFO exam. The SFO (Certified Administrator of School Finance and Operations) program is administered by ASBO International and you can learn more about the program at https://asbointl.org/certification. If you are interested in the SFO Study Group, please email us at email@example.com.
Treasurer's Report as of June 30th
Teresa Casias, SFO, SBO II, CPO, Region 2 & Treasurer
We want to take a few moments to touch base with you regarding the financial position of your association. As with most non-profit associations, NMASBO had a rough 19/20 fiscal year. We were on track for our best year ever until the cancellation of the Spring Budget Workshop. The Spring Budget Workshop generates the most revenue for the association because of the large number of attendees, so you can imagine that not having that conference created a significant loss in revenues for NMASBO. We are a 501(c)3 organization and our primary focus is not the generation of profit. However, it is sensible to conclude the fiscal year with a small profit to sustain the organization.
Over time, the NMASBO board has had conversations regarding the necessity to have an emergency fund in case there came a time when we had an economic downturn that is out of our control, for example, the events of 9/11 and now COVID-19. Since the establishment of the emergency fund, (15-year period) the association has set aside $405,372 in emergency reserves. Our total cash position as of June 30, 2020, was $524,933, with total assets of $532,546. Our total liabilities as of June 30 were $87,352, which includes a $50,295 Paycheck Protection Program (PPP is a component of the CARES act available to Non-Profit organizations) Loan. The PPP Loan was applied for because of the current economic situation, resulting in the loss of revenue, due to the cancellation of the Spring Budget Workshop. We are currently working through the loan forgiveness process for the PPP Loan. Our total equity as of June 30 was $445,195.
Results of Operations
For the year ended June 30, 2020, NMASBO posted a net operating loss of $65,611. The total revenue for the 19/20 fiscal year was $529,233. When compared to total revenues from the 18/19 fiscal year, the association incurred a reduction of revenue of $167,166.
At this particular point in time, your association remains in a good financial position. However, we don’t know what is going to happen over the next several months, which could impact our upcoming conferences. With that in mind, the Executive Board is promising to do what it can to remain financially sound and has taken action to reduce expenses in the 20/21 budget.
NMASBO staff is currently in the process of submitting the financial information to the auditors and all information communicated in this article is unaudited.
for more information about the New Mexico Society of Association Executives
Jason Espinoza, NMSAE Executive Director
Jessica Montaño was elected to serve a two-year term as the Associate Representative on the New Mexico Society of Association Executives (NMSAE) Board of Directors. The NMSAE Board of Directors steer the organization towards a sustainable future by providing strategic direction and financial oversight and accountability to ensure the organization has adequate resources to advance its mission. NMSAE is a membership organization comprised of more than 150 association professionals and industry partners, representing over 65 New Mexico-based associations and professional societies. In turn, their member organizations represent tens of thousands of their own members, which means our impact is amplified across a diverse group of industries and professionals covering the entire state of New Mexico. For more than 55 years, NMSAE has been working with associations to advance New Mexico and has served as a key influencer and leader of growth and innovation in the association community. Congratulations Jessica!
Member Link: How to Renew Your 2020-21 Membership
Jessica Montaño, NMASBO Deputy Director
Renew your NMASBO membership today at nmasbo.org. Below are some quick, easy instructions on how to renew:
- Your membership expired on 06/30/2020. You will sign in under your MASTER ACCOUNT LOGIN and a "Renew now!" notification will appear on the screen.
- You will first need to update your Profile and click "Save Changes" at the bottom of the screen.
- After updating your Profile, you will land on the Membership Dues screen.
- Please NOTE under the Membership Information the Dues Modifiers.
- Complete your information and scroll to the bottom of the page.
- Click Submit.
- Discounts on all NMASBO events.
- Access to member-only content and SociaLink.
- Job posting permissions in the Career Center.
- Access to group communities and forums.
NMASBO is your source for school business official certification and licensure training.
NMASBO has partnered with Equitable to bring you a FREE webinar discussing Women and Money: Taking Control of Your Financial Future. (Can't attend? Register now and we'll send you the recording later.) Click here to register now!
Legislative Advocacy Conference
Martin Romine, SFO, SBOII, Region 1
What a different era we are living through! In years to come, we will look back and wonder how we arrived at this crazy time and how we were able to continue educating the youth of this country. It has been a difficult road, as we have tried to figure out how to navigate all of the new rules and guidelines but still get our jobs accomplished effectively and efficiently. During this time, there has been a lot of work going on behind the scenes, with the intent of minimizing hardships and maximizing learning opportunities. While school has been sent home, ASBO has been advocating on your behalf at the federal level. Last week ASBO International and the School Superintendents' Association (AASA) held their annual joint Legislative Advocacy Conference in a virtual setting. The issues that were discussed with members of the Senate and Congress were obviously centered around education and how to educate students in this new environment. We all struggle with funding to meet the many financial demands we face and this was the topic of our lobbying this year. There are many students, especially in lower income households and rural areas, who do not have access to fast, reliable internet and Congress was asked to appropriate $5 billion dollars to the erate program, targeted at providing equitable access to affordable internet to all students. Many of the most vulnerable among us are those students who require services paid for with IDEA B funds. Many districts may struggle meeting MOE requirements, and Congress has been asked to relax some rules and provide flexibility in meeting MOE. A concern for most, if not all of us, when schools closed was how were we going to continue feeding students and how we were going to pay for that service. USDA has provided many waivers in this area, including parent and guardian pickup of meals, meal pattern times, and child and adult care food program waivers. USDA was asked to continue the waivers it has issued. A request was submitted for funding to mitigate a portion of the estimated financial loss that our schools are and may continue to suffer during this stressful time. Of concern to many districts is the potential liability to a district of students and staff who return to the classroom and then get sick as a result. Congress has been asked to provide liability protections so that districts will not be on a financial hook due to lawsuits that may arise as a result of illnesses caused by a return to the classroom. Finally, CARES Act money must get to those students it was intended to help and must not be diverted at a state or local level for unintended projects. During this difficult time, ASBO continues to look out for the needs of its members as we move forward, finding new ways to provide for the education of the students that we serve.
Due to recent changes in school nutrition, there are many districts, both in New Mexico and throughout the country, that struggle with unpaid meal debt and lunch shaming issues. We requested that this issue be examined and that a workable solution be proposed to deal with this issue. School Districts that have chosen to participate in the Community Eligibility Provision (CEP) Program have experienced good results and have asked the ASBO lobby to continue this program, as well as seek increased funding as the CEP program is accomplishing its goal of providing nutritious meals for students. Along with this request was a request to simplify regulations for nutrition programs to reduce administrative costs and burdens.
Health care costs will continue to require a large portion of a school district’s annual budget. Part of the ASBO healthcare platform was encouragement to provide adequate funding and training for districts to implement healthcare regulations. Also included was a request to streamline regulations in order to reduce administrative costs and burdens as they have to do with the ACA employer mandate. All in all, it was a busy few days with lots of meetings, but it is always good to meet with the New Mexico Congressional delegation to share our concerns with them and to thank them for what they do to help educate students in New Mexico. If you have time next July, you might think about joining us as we continue to advocate for the education of our students.
to register now! (Can't attend? Register now and we'll send you the recording later.)
Jaryn Schaumburg, Office Manager/Admin. Assistant
Membership renewal for the 2020-2021 fiscal year is open. As we prepare for the new year, we will be seeing a few changes. NMASBO would like to keep everything as simple as possible for you to renew your yearly membership and exhibit at our conferences. See Jessica’s article on “How to Renew Your 2020-21 Membership.”
Renew your membership now to receive discounted conference fees and the first chance to register for an exhibit booth. Non-members will be given an opportunity to register to exhibit after our members get the first chance. An email will be sent out to all associate members when a conference registration opens.
Effective July 1, 2020, the new rate schedule is as follows:
Please click here for more information.
Upcoming Event Schedule
- 2020 Fall Conference (NEW DATE): November 4-6, 2020 at Hilton Santa Fe Buffalo Thunder in Santa Fe, NM
- 2021 Winter Conference: February 17-19, 2021 at Embassy Suites by Hilton in Albuquerque, NM
- 2021 Spring Budget Workshop: March 31 - April 2, 2021 at Hotel Albuquerque at Old Town in Albuquerque, NM