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Covid-19 Returning to College

IF ANY OF THE FOLLOWING APPLY TO YOU, DO NOT COME IN TO COLLEGE

  • You have received a positive COVID-19 test result in the last 14 days. If you have you must report this immediately to the Head of Health and Safety by calling 07540628655. In addition you must complete the online reporting form accessed via any of the College websites.
  • You are awaiting a COVID-19 test result.
  • You have been advised to self isolate through the Government Test and Trace Scheme.
  • You have a new continuous cough.
  • You have a high temperature.
  • You have a recent loss of sense of smell or taste.
  • If you or someone you live with has any of these symptoms – please follow official Government guidance.
  • All staff, students, visitors and contractors must report if they are symptomatic, isolating or confirmed case of COVID-19 using the online form accessed via any of the College websites.
  • The online form is for the reporting of COVID-19 related symptoms and related absences only.
  • If in doubt please contact the Health & Safety Team.

Change

Due to Coronavirus (COVID-19), we have had to make some temporary changes to the way in which we operate and how you navigate around the campus.

This induction provides an overview of what you need to do to stay safe.

Please follow the signs and maintain social distancing requirements.

Travelling To College

Public Transport

  • Try to sit away from other passengers, try to avoid touching the handrails and seats etc, avoid touching your face particularly your eyes, nose and mouth, use hand sanitiser regularly.
  • Follow Government guidance for face coverings.

Independent Travel

  • Where possible, walk or cycle to College.
  • At North Lindsey, where possible, reverse park in the designated spaces and maintain social distancing in the car park.
  • At Doncaster use the Pay and Display car parks and maintain social distancing when walking to site.
  • There are designated pick up/drop off points at each site.

Staff - Arrival On Site

  • The wearing of lanyards/ID badges remains compulsory.
  • Wash your hands or sanitise when arriving on site and regularly during the day.
  • Only use the designated entrance and exit routes (except in an emergency evacuation).
  • Where possible, doors have been left open.
  • Movement through corridors and on stairwells must be kept to the left hand side.

Students - Arrival On Site

  • The wearing of lanyards/ID badges remains compulsory.
  • Wash your hands or sanitise when arriving on site and regularly during the day.
  • Only use the designated entrance and exit routes (except in an emergency evacuation).
  • Where possible, doors have been left open.
  • Movement through corridors and on stairwells must be kept to the left hand side.
  • Arrival and departure times will be staggered through timetabling.

Keeping Safe At College

The best way to prevent transmission/spread of COVID-19 is to:

  • Frequently wash your hands for 20 seconds.
  • Use sanitiser if hand washing facilities are not available.
  • Avoid touching your face, particularly eyes, nose and mouth.
  • Maintain social distancing requirements.
  • If you cough or sneeze, catch it in a tissue and bin it.

Lift Use

  • Where possible, please use the stairs.
  • Where possible, essential lift use should be single occupancy.
  • Sanitiser stations at access points.

Escalators (Doncaster only)

  • Stay to the left side of the escalator.
  • Maintain social distancing between the user in front.
  • Do not overtake on the escalator.
  • Sanitiser stations at access/exit points.
Source: https://www.hey.nhs.uk/wp/wp-content/uploads/2017/01/Hand-washing-1.png
Source: https://www.hey.nhs.uk/wp/wp-content/uploads/2017/01/Hand-washing-2.png

Workshop/Practical Areas

  • Individual areas have their own risk assessment, these form part of the return induction.
  • Essential workshop/practical areas must comply with social distancing requirements.
  • Where applicable, stores areas will be accessed and managed by staff only.
  • The door is to be propped open on student arrival and departure.
  • All work benches/equipment/surfaces to be sanitised before and after use – this is to be carried out by area staff and students.
  • All equipment usage to be controlled/issued by area staff.
  • Where possible equipment will be assigned to the individual for the duration of the session.
  • Cleaning/sanitising stations are available throughout the corridors, at entrances and in teaching areas.
  • At this time, hand dryers have been isolated and hand towels and bins provided.
  • Where possible, windows will remain open to aid ventilation.

Personal Protective Equipment (PPE) and Work Wear

PPE

  • Existing PPE requirements remain the same.
  • All PPE should be disposed of appropriately.
  • Additional PPE bins will be provided.
  • Reusable PPE will not be shared and must be sanitised before and after each use.

Work Wear

  • Where possible, work wear/overalls should be kept securely in a locker and left for 72 hours before next use.
  • Alternatively, work wear/overalls are to be removed and put in a bag for transport home, they should be left untouched for 72 hours prior to washing.
Source: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/877658/Quick_guide_to_donning_doffing_standard_PPE_health_and_social_care_poster__.pdf

Face Coverings

  • Government guidance on face coverings in public spaces should be followed.
  • The use of face coverings is a personal choice in teaching areas; it is a mandatory requirement in all communal areas (except those in exempt categories).
  • The expectation is that you will provide your own face covering.
  • Where essential (through teaching or work activity) and social distancing cannot be achieved, face coverings are also mandated.

Face Shields

  • The use of face shields is an alternative option for staff (mandated in communal areas of face covering is not worn).
  • Staff are required to wear face shields when working in close proximity with students and other members of staff.

Classrooms

  • Classrooms have been arranged with social distancing in mind. Do not alter the layout of the rooms.
  • Wash your hands regularly with soap and water and use the hand sanitiser stations that have been sited across the campus.
  • Where possible, windows will remain open to aid ventilation.

Your Mental Health & Wellbeing

  • Everybody's wellbeing is paramount, and safeguarding is everyone's responsibility.
  • The Safeguarding Teams are available for support, information and guidance.
  • Resources and materials are available via the College intranet.
  • All safeguarding concerns should continue to be reported immediately to the Safeguarding Team.
  • safe.guarding@don.ac.uk
  • safeguarding@northlindsey.ac.uk

First Aid

Emergency action notices are displayed throughout all the buildings, please remind yourself of these when arriving on site. To obtain first aid assistance:

  • North Lindsey College call the first aid mobile 07824 605057 or in an emergency call 999 or get someone else to do this for you and then call a first aider.
  • Doncaster College call 3933 or 01302 553933 and ask the reception for a first aider or in an emergency call 999 or get someone else to do this for you and then call a first aider.
  • UCNL call 07881817078 and ask the reception for a first aider or in an emergency call 999 or get someone else to do this for you and then call a first aider.
  • You will notice your first aider may be wearing additional protective equipment, do not be alarmed, this is for their protection and yours.
  • Anyone presenting with COVID-19 symptoms that cannot leave site immediately will be taken to an isolation room for treatment or to await collection.

Accident/Incident Reporting

All accidents and incidents that happen on site or on/during official college activities should continue to be reported.

  • North Lindsey, UCNL and Partner sites continue to use the online form available via the H&S page on the intranet.
  • Doncaster the forms can be obtained from either the first aider or the main Security Office – please send these to the H&S Department.

Fire Safety and Evacuation

Emergency action notices are displayed throughout all the buildings, please remind yourself of these when arriving on site.

  • Evacuation procedures remain the same.
  • Fire doors are not to be wedged/propped open.
  • Close all doors as you leave the building.
  • Do not use the lifts or stop to collect belongings.
  • Social distancing requirements should be adhered to when at the assembly point.
  • Do not go back into the building until you are told it is safe to do so.
  • If you are unable to evacuate by the stairs please let a member of the H&S Team know so we can conduct a personal emergency evacuation plan with you, email hands@northlindsey.ac.uk or health.safety@don.ac.uk

Welfare Facilities

  • Catering facilities are available at Doncaster College (The Hub), North Lindsey College and University Centre North Lincolnshire but will be operating on a limited provision. We will only be accepting cashless payment methods.
  • Break times will be staggered, where possible and weather permitting breaks are to be taken outside whilst maintaining social distancing requirements.
  • The diners at both sites will be set up with social distancing in mind and available for use during breaks. Do not alter the layout in the diners.
  • The toilets have been adapted to maintain social distancing.
  • Wash your hands with soap and water and use the hand sanitiser every time.
  • At this time, hand dryers have been isolated and hand towels and bins provided.

Smoking

  • Where possible, floor distancing markers have been implemented within designated smoking areas.
  • Social distancing must be adhered to whilst using the smoking areas.
  • Where smoking is on public land, please continue to adhere to social distancing requirements.

Visitors

  • All visitors must sign in on arrival and out on exit at reception.
  • Visitor information displayed in all reception areas.
  • Where possible send visitor information to them prior to their scheduled visiting date(s).
  • As the host you are responsible for ensuring your visitor(s) has read and understood the information.

Contractor Management/Control

  • All contractor activity must be authorised/arranged through the Estates Department.
  • All contractors must sign in and out at the Estates Office.
  • Contractors are required to undertake a separate induction.
  • Contractor risk assessments and method statements (RAMS) must be submitted and agreed prior to arrival on site.
  • Contractor works will be monitored by Estates and Health & Safety.
  • Unauthorised contractors will be removed and/or refused access.

Employer Activities

Apprenticeships, work placements and training delivery

  • Please adhere to site specific control measures.
  • Undertake any external induction as required.
  • Be in receipt of the employer DNCG Covid-19 declaration.

Partnership Sites

  • Our partnership sites are adopting rigorous controls as set out in their own risk assessments and that of DNCG.
  • Upon arrival at a partnership site please ensure you undertake their site induction.
  • Compliance will be monitored by the H&S Team.

Enforcement and Compliance

  • All staff and students are responsible for ensuring they adhere to identified control measures.
  • All staff are responsible for ensuring identified controls measures are promoted, encouraged and enforced in their own areas and whilst on site.
  • Blatant disregard of the identified control measures will lead to the immediate removal of the individual.
  • Disciplinary procedures will be initiated as appropriate.

Feedback

  • We welcome and value any feedback, comments and suggestions as we learn together and support each other through the journey of a very different world of work and learning.
  • We recognise and embrace the need to maintain our flexible and responsive approach to change and risk management
  • Please send feedback to the H&S Team via email on hands@northlindsey.ac.uk or health.safety@don.ac.uk

Further Information & Useful Links

Created By
Joe Carratt
Appreciate

Credits:

Created with images by Ravi Sharma - "Good morning Nepal" • Warren Wong - "untitled image" • Curology - "untitled image" • Roman Kraft - "Together is better" • Paul Bulai - "Fiery silhouette" • United Nations COVID-19 Response - "Using a simplistic, geometric, bright and captivating style to strip back the communication of the essential 4 factors to ensuring personal hygiene. Image created by Alana Naylor. Submitted for United Nations Global Call Out To Creatives - help stop the spread of COVID-19."