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Special edition, 2018

Get up to Speed with Our “SIG” Recap

Over the summer and into fall, there were a number of UR Student Special Interest Group (SIG) meetings for representatives of their functional areas chosen to participate. Most recently, Student Finance, Records and Registration, and Faculty SIG members gathered to discuss issues that will impact many end-users.

Student Finance SIG: (Note: Going forward, this group is scheduled to meet on the first Thursday of every month, starting on December 6th. They will be discussing UR Student Project Touchpoints with Finance.)

At their previous session in September, the Finance SIG met with Central Finance on tuition reporting. They reviewed topics like allocations (mandatory fees) and future state configuration for budget to actuals. Changes included:

  • All Student changes/payments will happen on a real-time vs. batch basis (in SIS)
  • Additional worktags on all student-related transactions (e.g. program of study)
  • Consolidation of mandatory fee existing revenue categories into one

August meeting: Proof of Concept on Tuition Reporting; agenda topics included:

  • Student Attributes—worktags/related worktags, and CRFs in the new system
  • Tuition and Mandatory Fees proposals
  • Risks and Revenue Recognition/Allocations

Records & Registration: September SIG on Working Cutover Framework focused on what it takes to build a tenant and the critical functionality being delivered in December. The group also learned more about what the cutover framework is and does. (PowerPoint, Playback, Framework Diagram).

Back in June, the Records and Registration SIG examined how UR Student Consolidated Generic Enrollment will work. (PowerPoint, Report extract, Fast Facts, Playback)

Institutional Research and IT: September SIG focused on security with an in-depth explanation of how it will work in UR Student. The group also recapped the project’s status and emphasized upcoming system tests. Topics covered:

  • Configurable Security
  • Secured Content Hierarchy & Domain
  • Security & the Academic Unit

June’s presentation delved into the Data Warehouse scope for work and plans for UR Student data (PowerPoint). Examples include:

  • Active students as well as all historical data (similar to current); data refreshed nightly
  • Point-in-time data snapshots back to 2007 available for longitudinal analysis by academic calendar milestones (e.g. census dates)
  • Consolidated data views: Admissions (Slate/Hobsons), Financial Aid (PowerFaids), Student, Instructional Workload, Faculty Roster (HR), and Research (Coeus)

Student Faculty SIG: September’s UR Student demo of grading and advising used "dummy" students and courses to show reporting and other actions available. Some highlights:

Sample Advisor dashboard

Advisors: Access UR Student Dashboard for view of advisees linked to related actions, such as editing an academic plan. Offers view into student’s profile information.

  • Academics: Current Classes, Academic Plans, History, Progress (AKA, Degree Audit; can view requirements for Program of Study
  1. Action Items and Holds: when assigned or completed, such as Onboarding tasks
  2. History: e.g. messages, holds, steps needed or taken
  3. Department Enrollment: Helpful for attendance analytics (e.g. all students who took 400-level Economics in fall 2017).

Students: Can see important items like their registration-requirement holds and actions; current schedule; support network (advisor’s information, including which POS) and more.

Sample student view within UR Student

Academic plan quick links in UR Student:

  • Request plan approval
  • Save schedules (and register from them)
  • See Academic Progress in POS(s)
  • Go to Academic Records to view grades, holds, program completion, etc.

July: UR Student Task-based “Roles” presentation helped identify roles related to advising and instructors along with their system activities requiring attached security.

A very small sample of Roles/ Security:

  • Instructors/ Course registration permissions
  • Academic Deans/ Review actual and projected course enrollment
  • Graduate Program Directors/ Evaluate program of study requests Undergraduate
  • Program Directors/ Access to course learning outcomes and competencies
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